MINUTES

Urban Form and Transport Development Committee Meeting

Tuesday, 17 March 2020

 


Urban Form and Transport Development Committee Meeting Minutes

17 March 2020

 

Order Of Business

1          Apologies. 3

2          Public Forum.. 3

2.1            Margaret Murray-Benge - Transport issues in the lower Tauriko/lower Kaimai area. 3

2.2            Pedestrian Refuges. 4

3          Acceptance of Late Items. 4

4          Confidential Business to be Transferred into the Open. 4

5          Change to Order of Business. 4

6          Confirmation of Minutes. 5

6.1            Minutes of the Urban Form and Transport Development Committee Meeting held on 13 February 2020. 5

7          Declaration of Conflicts of Interest 5

8          Business. 5

8.1            Transport & Water Strategy and Planning Projects Progress Report - March 2020. 5

8.2            Natural Hazards & Resilience Planning - Release of Natural Hazards Information, (Open Coast Erosion, Liquefaction & Lateral Spread) 8

8.4            Shared E-scooter Trial 9

10      Public Excluded Session                                                                                                                    

10.1       Item 8.3 - Park and Ride - quick win study - Attachments 1 and 2                                

8.       Business                                                                                                                                      

8.3            Park and Ride - quick win study. 11

9          Discussion of Late Items. 12

 

 


Urban Form and Transport Development Committee Meeting Minutes

17 March 2020

 

MINUTES OF Tauranga City Council
Urban Form and Transport Development Committee Meeting
HELD AT THE Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga
ON Tuesday, 17 March 2020 AT 9am

 

PRESENT:              Cr Larry Baldock (Chairperson), Cr Heidi Hughes (Deputy Chairperson), Mayor Tenby Powell, Cr Jako Abrie, Cr Kelvin Clout, Cr Bill Grainger, Cr Andrew Hollis, Cr Dawn Kiddie, Cr Steve Morris, Cr John Robson, Cr Tina Salisbury and Te Pio Kawe (Tangata Whenua Representative)

IN ATTENDANCE: Marty Grenfell (Chief Executive), Nic Johansson (General Manager: Infrastructure), Christine Jones (General Manager: Strategy & Growth), Andy Mead (Manager: City & Infrastructure Planning), Claudia Helberg (Team Leader: Waste Strategy and Planning), Campbell Larking (Team Leader: Planning Projects), Steve Raynor (Resilience Specialist: Infrastructure & Urban Form), Peter Siemensma (Senior Transport Planner), Alistair Talbot (Team Leader: Transport Strategy & Planning), Andy Vuong (Programme Manager - Cycle Plan Implementation), Raj Naidu (Committee Advisor), and Jenny Teeuwen (Committee Advisor)

 

1            Apologies

Apology

Committee Resolution  UR2/20/5

Moved:       Cr Tina Salisbury

Seconded:  Cr Dawn Kiddie

That the apology received from Mayor Tenby Powell who was out of the city on council business be accepted.

Carried

 

2            Public Forum

2.1         Margaret Murray-Benge - Transport issues in the lower Tauriko/lower Kaimai area

 

Key points

·                Concerned about the congestion around the SH29 and Cambridge Road intersection.  Believed the installation of temporary lights would help.  Requested that Tauranga City Council (TCC) continue to work with the New Zealand Transport Agency (NZTA) to provide a safe intersection.

·                Concerned about increased traffic on Belk Rd with the new Winstone factory at bottom of the road.

·                Requested that Gargan Rd be opened up to allow access to The Lakes from SH29 to help ease congestion in the short term.

 

Staff response

·                No industrial traffic would be able to access or use Belk Rd under current staging provisions for the Tauriko Business Estate until that road was either upgraded or a replacement road and intersection was built with a connection to SH29.

·                TCC was working with NZTA on the delivery of an early works package which included closing the existing Belk Rd intersection and replacing it with a new roundabout which would connect both into the southern part of Tauriko west and also into the Tauriko business estate and provide access up in to the Belk Rd area.  Current timeframes suggested that it would be possible for that infrastructure to be completed in three to four years.

·                The early works package also included signalisation of the Cambridge Rd/SH29 intersection with roughly the same timeframes as above.

 

In response to questions

·                The closure of Gargan Rd was a requirement of the City Plan because Gargan Rd was unable to safely deal with heavy vehicles.

·                Written documentation providing an explanation of the resource consent and City Plan requirements for the area was requested to be circulated to councillors.

 

Chairperson’s response

The Chairperson thanked Ms Murray-Benge for her presentation.  He also thanked the residents who attended in support of Ms Murray-Benge.  He stated that it was important that TCC and Western Bay of Plenty District Council in conjunction with NZTA continued to work together to find solutions for this area.

Staff Action

Circulate to councillors written documentation providing an explanation of the resource consent and City Plan requirements for the Tauriko/SH 29 area, in particular for Belk Rd and Gargan Rd.

 

 

2.2         Pedestrian Refuges

 

This item was postponed to a future meeting as the speaker was unable to attend.

 

 

3            Acceptance of Late Items

Nil

 

4            Confidential Business to be Transferred into the Open

Nil

 

5            Change to Order of Business

Change the Order of Business

Committee Resolution  UR2/20/6

Moved:       Cr Tina Salisbury

Seconded:  Cr Kelvin Clout

That  the order of business be amended so that agenda item 8.3 Park and Ride – a quick study is taken after item 8.4.

Carried

 

6            Confirmation of Minutes

6.1         Minutes of the Urban Form and Transport Development Committee meeting held on 13 February 2020

Committee Resolution  UR2/20/7

Moved:       Cr Dawn Kiddie

Seconded:  Cr Kelvin Clout

That the minutes of the Urban Form and Transport Development Committee meeting held on 13 February 2020 be confirmed as a true and correct record.

Carried

 

7            Declaration of Conflicts of Interest

Nil

 

8            Business

8.1         Transport & Water Strategy and Planning Projects Progress Report - March 2020

Staff                Andy Mead, Manager: City & Infrastructure Planning

                        Alistair Talbot, Team Leader: Transport Strategy & Planning

                        Claudia Helberg, Team Leader: Waste Strategy and Planning

 

Transport - Key points

 

Transport – Planning Projects

·                The Urban Form and Transport Initiative (UFTI)

-               The interim report was released in December 2019. The final report was due in May 2020.

·                Transport System Plan (TSP)

-               The procurement process to appoint suppliers to support delivery of the TSP was underway.

·                Regional Mode Shift Plan

-               This was a newly added project to the update report.

-               The scope for the development of the modal plan was underway. Delivery timeframe was around mid-year.

·                Infrastructure Development Code (IDC)

-               Responses to stakeholder feedback was being finalised.

·                Parking Strategy

-               Awaited direction from UFTI.

-               Also awaited feedback from the National Policy Statement on Urban Design submissions which included potential direction on parking management.

·                Park and Ride Study

-               Discussed as a separate report on this agenda.

·                Tauranga Transport Model

-               Focus on model build and management activities continued.

·                Eastern Corridor Planning

-               Design work was underway around the Papamoa East Interchange (PEI).  The structure planning for Te Tumu was largely complete.

·                Hairini Causeway/Turret Road

-               Awaited direction from UFTI and the TSP Operating Framework.

 

Transport – State Highway Projects

·                Baylink update

-               NZTA had indicated a decision for the underpass would be available at the end of March.  The decision was key to next steps.

·                State Highway 2 North

-               Work continued with NZTA on timing, implications and costs for the NZ Upgrade Programme announced in January 2020.

·                Western Corridor

-               Work continued with NZTA on the early works package.

·                17th Ave connection to Takitimu Drive

-               The emergency access connection was flagged by NZTA as a possible short term solution dependent on construction of the 15th Ave/Takitimu Drive connection.

·                Hewletts Rd – Short term investigation

-               The NZTA was leading and progressing investigations for short term options for safety improvements.

 

Transport – Multi Modal Projects

·                Arataki Corridor

-               This project was now being reported through the General Manager – Infrastructure report to the Projects, Services and Operations Committee.

·                Bus Facility – Arataki

-               An issues and options paper was due to be presented to Council in April.

·                Bus Facility – City Centre

-               On hold pending direction for the wider City Centre and Civic Administration Building project.

·                Cameron Road Corridor Improvements

-               An update on this project would be provided to Councillors in a separate briefing.

·                Cycle Plan Implementation

-               The route options assessment was underway.

·                Public Transport (PT) Implementation Plan

-               Staff continued to work with partners on the implementation plan.

 

Transport – General Projects

·                Work continued on business cases for NZTA funding.

 

In response to questions

·                Methodology to get to one preferred option proposed in the UFTI Interim Report was being developed.

·                The UFTI final report was due to the Smartgrowth committee in May.  Timing for this was on track.

·                There was no standard template for the Regional Mode Shift Plan.  TCC would be looking at the work already done at Auckland City Council as a guide.  The plan would largely reflect what TCC was already doing.

·                The parking strategy would work in with mode shift and how mode shift was delivered.

·                The most congested area of the PEI network would be in the town centre area, in particular around Te Okuroa Drive and the access to the PEI.  This was being considered in the design work.

·                A three-lane peak period tidal flow for the Hairini Causeway/Turret Rd corridor was one option under consideration as part of the overall project.

·                Development in new areas was guided by a structure plan which included details of the planned cycle networks within that area.

·                The Turret Rd bridge was under TCC, the Maungatapu and the harbour bridges were under NZTA and the Matapihi bridge was owned by KiwiRail.  All were part of the TSP project. TCC, NZTA and KiwiRail were represented on the TSP governance group. Tangata whenua representation on the governance group was being discussed.

·                A decision on the Bayfair underpass was expected at the end of March.

·                The 17th Ave connection to Takitimu Drive would be a short term solution for up to five years.

·                TCC was working on short term safety improvements for cyclists along Totara Street and in particular at the Totara St/Hewletts Rd intersection. TCC was also working with NZTA for more bus/cycle lane safety signage along Hewletts Rd.

·                Part of the Cycle Plan Implementation project included community liaison groups and interactions which would be happening over the next few months.

·                It was requested that the Bay of Plenty Regional Council Public Transport Committee be invited to speak on the PT Blueprint at the next appropriate council committee meeting. 

·                Staff were collating a prioritised list of business cases to be developed for NZTA funding.

 

Waters - Key Points

 

Wastewater Projects

·                A detailed report on both the Eastern and Western corridor wastewater studies would be brought to the next Urban Form and Transport Development Committee meeting.

·                A spatial planning exercise would be undertaken to identify water, stormwater and wastewater requirements in the Te Papa intensification project.

·                The Te Maunga Ocean Outfall project was still in the options investigation stage.

 

Water Supply Projects

·                The Western Corridor Water Supply Study had just been initiated and was due to be completed in September 2020 in time for Long Term Plan discussions.

·                Eastern Corridor Water Study – The extension of the Waiāri water supply all the way to  Mount Maunganui was critical to take pressure off the Joyce Treatment Plant.

 

Stormwater Projects

·                Tauriko West comprehensive stormwater consent – a comprehensive stormwater discharge consent was being worked on which was intended to be lodged at the same time as the structure plan was being notified.

·                Kaituna Overflow – Planning continued on this large project.

·                Nanako Stormwater Consent – The Kennedy Road embankment would be enhanced to enable the embankment to act as a large dam, with a second dam being constructed downstream.

·                Large Dam Safety Upgrades – around 40 dams in the Tauranga city area had been identified under the new dam safety regulations.  TCC’s database currently identified 3 dams.

 

Three Waters Modelling Projects

·                All the water supply, wastewater and stormwater modelling projects were progressing to plan.

 

In response to questions

·                Water and wastewater strategies had been developed for some time and placed TCC in a good position for delivering water infrastructure for the city over the next 50 years.

·                Information was requested on what programmes or strategies TCC had in place to stop plastics from entering the stormwater system.

·                The upgrade of the pipe under the Te Maunga Outfall project was sitting in year 2028 of the current LTP at $170 million. Options to push this out past 2028 were being considered.

·                Catchment and storing of stormwater on individual properties was possible but did not reduce what was needed to be invested in the network.  Infrastructure was built for peak demand.

·                Information on peak demand for wastewater, commercial vs residential, was requested.

·                Once stormwater ponds and wetlands had been completed following approval of the Nanako stormwater consent, the dam at the top of Kennedy Road would be decommissioned.

·                A briefing on TCC’s legal requirements around large dams was requested.

 

Staff Actions

The following staff actions were recorded for this item:

·                The Bay of Plenty Regional Council Public Transport Committee be invited to speak on the PT Blueprint at the next appropriate council committee meeting.

·                Councillors to receive a briefing on TCC’s legal requirements and accountabilities around large dams.

·                Information on what programmes or strategies TCC had in place to stop plastics from entering the stormwater system be circulated to councillors.

·                The Beca report on feasibility for property on-site catchment and storage of stormwater be circulated to councillors.

·                Information on peak demand for wastewater, commercial vs residential, be circulated to councillors.

 

Committee Resolution  UR2/20/8

Moved:       Cr John Robson

Seconded:  Cr Andrew Hollis

That the Urban Form and Transport Development Committee receives the Transport & Water Strategy and Planning Progress Report – March 2020.

Carried

 

8.2         Natural Hazards & Resilience Planning - Release of Natural Hazards Information, (Open Coast Erosion, Liquefaction & Lateral Spread)

Staff                Andy Mead, Manager: City & Infrastructure Planning

Campbell Larking, Team Leader: Planning Projects

Steve Raynor, Resilience Specialist: Infrastructure & Urban Form

 

Key points

·                TCC had undertaken natural hazards assessments and planning for Tauranga city for approximately 20 years.

·                Natural hazards and resilience planning had legislative functions under the Local Government Act 2002, Resource Management Act 1991, Building Act 2004 and the Civil Defence Emergency Management Act 2002.

·                TCC’s Resilience Project outcomes were around managing the urban form and the infrastructure associated with that urban form to improve the resilience of the city through slow creep natural hazard events i.e. those events affected by sea level rise (over a 100 year period).

·                Updated harbour inundation information was released last year that took into account three natural hazard inundation events (1 in 50 year, 1 in 100 year, 1 in 500 year).

·                The programme continued this year, focussing on open coast erosion, liquefaction and lateral spread, and slope instability updates.

·                Letters would be going out to community along the open coast with new updated erosion information and included a map of changed information and frequently asked questions (FAQ).  One on one interviews with staff would then be available to those landowners.  Approximately 660 properties were affected, which translated into 542 letters.

·                The Liquefaction project included mapping liquefaction vulnerability within the city (vulnerability meaning not likely or low as opposed to highly likely).  The information gathered would be transferred into land damage scenarios.  The information affected all properties in the city to some degree.  The information would be disseminated via a communications programme.

 

Committee Resolution  UR2/20/9

Moved:       Cr Dawn Kiddie

Seconded:  Cr Tina Salisbury

That the Urban Form and Transport Development Committee receives the report ‘Natural Hazards and Resilience Planning – Release of Natural Hazards Information, (Open Coast Erosion, Liquefaction and Lateral Spread)’.

Carried

 

8.4         Shared E-scooter Trial

Staff                Andy Vuong, Programme Manager - Cycle Plan Implementation

External         Lauren Mentjox, Public Affairs Manager, Lime

 

Key points

·                Investigations for the E-Scooter trial included experiences and lessons learned from other local authorities such as Auckland Council, Wellington City Council, Christchurch City Council and Queenstown Lakes District Council.

·                All e-scooter usage was regulated by NZTA.

·                E-scooter operators in Tauranga would require a licence to operate which would fall under the Street Use and Public Places 2018 bylaw.

·                Recommended operating conditions focussed on courtesy speed zones, operating hours, restricted zones, parking designated zones, and no end of trip zones.

·                Lime was recommended for the six month trail because of their experience in New Zealand, both good and bad.

 

In response to questions

·                Current NZTA legislation did not allow e-scooters to use cycle lanes.  NZTA were reviewing this as part of the Accessible Streets Consultation Package.

·                It was not likely that the workload costs of setting up the trial, including research investigations and legal opinions, would be recouped by the licence fee during the six month trial term but would if project was ongoing.

·                Per ride fees enabled the operator to fine tune, up and down, how many e-scooters were available at any one time due to demand, rather than have a pre-determined number of scooters in circulation regardless of the levels of usage.

·                It was expected that the trial would employ around 10-20 fulltime staff with up to a possible further 30 casual/part time staff. 

·                The e-scooters would automatically decrease speed when entering limited speed zones.

·                How and where scooters were parked at end of journeys, and traction over slippery paver surfaces and cobblestones in the CBD, would be monitored during the trial.

·                Lime would be the first point of contact for the community with a dedicated customer support phone line, and an email line.  Employees would be locals so they would always be just a phone call away. 

·                The trial would identify whether shared services for e-scooter and e-bikes could work.

 

 

Committee Resolution  UR2/20/10

Moved:       Cr Larry Baldock

Seconded:  Cr Kelvin Clout

That the Urban Form and Transport Development Committee:

(a)     Receives the Report;

(b)     Endorses a shared e-scooter trial with the recommended framework and operating conditions;

(c)     Endorses conducting exclusive negotiations with Lime NZ to be the licensed operator during Phase 1 of the trial.

Carried

 

10          Public Excluded Session  

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  UR2/20/11

Moved:       Cr Kelvin Clout

Seconded:  Cr Tina Salisbury

That the public be excluded from the following parts of the proceedings of this meeting, with the exception of Mr Craig Richards, Senior Associate – Transport Advisory, Beca, as his specialist knowledge of Attachment 2: Beca report Tauranga Park and Ride “Quick Wins” Options Investigation Study (2020) will assist in the discussion of this item.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

8.3 – Park and Ride – quick win study – Attachments 1 and 2.

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

At 12.10pm, the meeting adjourned for lunch.

 

At 1pm, the meeting resumed in the Public Excluded session.

 

At 1.22pm, the meeting returned to the open part of the meeting to continue the discussion on item 8.3 Park and Ride - quick win study.

 

8.3         Park and Ride - quick win study

Staff           Alistair Talbot, Team Leader: Transport Strategy & Planning

Peter Siemensma, Senior Transport Planner

External     Craig Richards, Senior Associate – Transport Advisory, Beca

 

Key points

·                Key success factors considered for park and ride were:

-               CBD car parking shortage and high parking prices,

-               traffic congestion on routes feeding the CBD,

-               public transport services,

-               population catchments near park and ride sites, and

-               close proximity to main arterial routes.

·                Three locations had been shortlisted – South, Papamoa and Baypark.

·                Regional Council had advised that they could support this initiative for at least the first 12 months through Annual Plan funding.

 

In response to questions

·                The former TEL office site in Tara Rd had been ruled out due to ground issues making it unsuitable for car parking.  Revisiting this site would be considered.

·                Reserves were not considered as this would require the purpose of the reserve to be revoked.

·                A ferry service could be considered in the longer term.

·                Park and ride was only one solution for traffic management.  Alone, it would not solve the traffic issues.

·                There was community engagement as part of the Regional Council’s Public Transport Blueprint document which included park and ride as a short term option.

·                No particular study had been undertaken on informal park and ride locations around the city and the numbers involved.

·                The cost of the trial was not currently available.

 

Committee Resolution  UR2/20/12

Moved:       Cr Larry Baldock

Seconded:  Cr Heidi Hughes

That the Urban Form and Transport Development Committee:

(a)     Approves work to further investigate potential Park and Ride trial facilities at:

i.        Tara Road

ii.       The privately owned site in the south of Tauranga; and/or

iii.      Baypark

(b)     This work to be incorporated into the wider Transport System Plan (TSP) project. 

(c)     Retains Attachments A and B in confidential on the grounds that withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In Favour:       Crs Larry Baldock, Heidi Hughes, Kelvin Clout, Bill Grainger, Dawn Kiddie, Steve Morris and Tina Salisbury

Against:           Crs Jako Abrie, Andrew Hollis and John Robson

carried 7/3

Carried

 

 

Item – 8.4 Shared E-scooter Trial - has been moved to another part of the document.

 

9            Discussion of Late Items

Nil

 

 

Section – 10 Public Excluded Session – has been moved to another part of the document.

 

 

The meeting closed at 2.22pm.

 

The minutes of this meeting were confirmed at the Urban Form and Transport Development Committee meeting held on 9 June 2020.

 

 

...................................................

CHAIRPERSON