MINUTES

Ordinary Council Meeting

Thursday, 28 May 2020

 


Ordinary Council Meeting Minutes

28 May 2020

 

Order Of Business

1          Apologies. 3

2          Public Forum.. 3

2.1            Mary Dillon – Sustainability issues in the Annual Plan. 3

2.2            Nigel Tutt, Priority One – Economic Overview.. 3

3          Acceptance of Late Items. 4

4          Confidential Business to be Transferred into the Open. 4

5          Change to the Order of Business. 4

6          Confirmation of Minutes. 4

6.1            Minutes of the Council meeting held on 5 May 2020. 4

7          Declaration of Conflicts of Interest 5

8          Deputations, Presentations, Petitions. 5

Nil

9          Recommendations from Other Committees. 5

Nil

10       Business. 5

10.1          Draft 2020/21 Annual Plan update. 5

11       Discussion of Late Items. 16

12       Public Excluded Session. 16

Nil

 

 


Ordinary Council Meeting Minutes

28 May 2020

 

MINUTES OF Tauranga City Council
Ordinary Council Meeting
HELD AT THE Tauranga City Council, by Video Conference
ON Thursday, 28 May 2020 AT 1pm

 

 

PRESENT:              Mayor Tenby Powell (Chairperson), Cr Larry Baldock (Deputy Chairperson), Cr Jako Abrie, Cr Kelvin Clout, Cr Bill Grainger, Cr Andrew Hollis, Cr Heidi Hughes, Cr Dawn Kiddie, Cr Steve Morris, Cr John Robson, and Cr Tina Salisbury

IN ATTENDANCE: Marty Grenfell (Chief Executive), Paul Davidson (General Manager: Corporate Services), Barbara Dempsey (General Manager: Regulatory & Compliance), Susan Jamieson (General Manager: People & Engagement), Nic Johansson (General Manager: Infrastructure), Christine Jones (General Manager: Strategy & Growth), Gareth Wallis (General Manager: Community Services), Jeremy Boase (Manager: Strategy & Corporate Planning), Kathryn Sharplin (Manager: Finance), Coral Hair (Manager: Democracy Services), Robyn Garrett (Team Leader: Committee Support), Raj Naidu (Committee Advisor), and Jenny Teeuwen (Committee Advisor)

 

1            Apologies

Nil

2            Public Forum

2.1         Mary Dillon – Sustainability issues in the Draft Annual Plan

Key points

·                Believed Council was currently looking for savings in the wrong areas, targeting the small things first and not the areas where there were real savings i.e. contractors and consultants.

·                Requested Council look in a different place for savings.

·                Presented a proposal in relation to sustainability.  Requested that Council did not abandon its resources for sustainability but rather built on the current resource.

·                Believed a sustainability framework was needed that had an unwavering commitment from staff and councillors.

·                Suggested three ways forward - a rates rebate scheme; a rates postponement policy; and to look at council’s contracts.

 

In response to questions

·                Ms Dillion did not believe that Tauranga City Council (TCC) would be ready to consider environmental outcomes in the next Long Term Plan (LTP).

 

The Mayor thanked Ms Dillan for her presentation.

 

 

2.2         Nigel Tutt, Priority One – Economic Update

 

A copy of Mr Tutt’s presentation for this item can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this council meeting.

 

Attachments

1          Presentation - Priority One Economic Update

Key points

·                Mr Tutt’s presentation covered what a recession might look like in the Western Bay of Plenty (WBOP), what was currently occurring, and what roles Council / Priority One played.

·                Following COVID-19, recession and higher unemployment were inevitable.

·                Pre COVID-19, Western Bay of Plenty had a high growth economy with low unemployment.

·                The outlook varied by sector based on structure and market conditions but was more optimistic than thought.

·                The labour market was the single biggest challenge – 7-8% unemployment rate expected which equated to 5,000 extra jobless.

·                An infrastructure stimulus would play a vital role in increasing business confidence, leading to better employment outcomes.

·                Going forward, Council needed to be leaders and play a strong role, speed things up and minimise red tape.  Priority One would support businesses, maximise employment, assist the rebuild with a greater emphasis on sustainability opportunities.

 

In response to questions

·                Tauranga City Council received lower commercial rating revenue compared to other cities.  It was recommended that Council consider this as part of the next LTP (10 year view), rather than take a one year view now.

·                Mr Tutt had no data to hand but commented that employment figures for Māori youth usually sat at a few percent lower than youth unemployment overall.

 

The Mayor thanked Mr Tutt for his presentation.

 

3            Acceptance of Late Items

Nil

4            Confidential Business to be Transferred into the Open

Nil

5            Change to the Order of Business

Nil

6            Confirmation of Minutes

6.1         Minutes of the Council meeting held on 5 May 2020

Resolution  CO10/20/1

Moved:       Cr Kelvin Clout

Seconded:  Cr Andrew Hollis

 

That the minutes of the Council meeting held on 5 May 2020 be received and confirmed as a true and correct record.

Carried

 

7            Declaration of Conflicts of Interest

Nil

8            Deputations, Presentations, Petitions

Nil

9            Recommendations from Other Committees

Nil

10          Business

10.1       Draft 2020/21 Annual Plan update

Staff           Paul Davidson, General Manager: Corporate Services

Christine Jones, General Manager: Strategy & Growth

Jeremy Boase, Manager: Strategy & Corporate Planning

Kathryn Sharplin, Manager: Finance

 

A copy of the staff presentation for this item can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this council meeting.

 

Also included in the Minutes Attachments are copies of documents tabled at the meeting.

 

Attachments

1        Presentation - Annual Plan

2        Tabled item 1. - NZ Police response regarding Tauranga New Year Eve event options

3        Tabled item 2. - CCO Annual Plan Update - supplementary information

4        Tabled item 3. - BVL Revised Price Schedule

5        Tabled item 4. - Annual Plan Table 2 - Executive recommended negotiable programme - Amended

6        Tabled item 5. - Our Place Overview 2020 - Public Excluded

7        Tabled item 6. - Our Place - revised P&L (August 2020 - July 2021) - Public Excluded

 

Key points

·                The Draft 2020/2021 Annual Plan was approved for public consultation on 24 March.  Public consultation closed on 3 May 2020.

·                This meeting’s report covered adjustments to the Draft Annual Plan following COVID-19, including rating levels, capital expenditure levels, operational costs and service level reviews, capital expenditure reviews and LTP implications.

·                Revenue modelling and financial risk – best case scenario showed a reduction of 20%, worst case scenario 40%, with the risk reserve at negative $28.5m (accrued).

·                Savings in the Draft Annual Plan included interest savings of $3.6 million and salary savings of $5 million.  It was noted that some cost savings were temporary in nature and would reverse in future years.

·                Five rating options were outlined – 7.6% increase, 5.2% increase, 4.9% increase, 3.5% increase, and 0% increase.  4.9% was the preferred option, noting that the general residential rate would reduce under this option.

·                The following options were available to help with affordability:

-               rates remission and postponement polices

-               existing hardship policies

-               national rates postponement (timing unclear)

-               rates instalment deferral options under existing policies

-               Central government Rates Rebates Scheme

-               Central government Accommodation Supplement.

·                Over 50 service level reviews had been undertaken.

·                Three capital expenditure options were outlined – $170 million (4.9% Rates), $200 million (5.1% Rates), and $250 million (5.3% Rates).

·                The Local Government Funding Authority (LGFA) increase of the revenue/debt ratio from 250% to 300% for the next two years would help in the short term.

·                Four lenses for capital investment scenarios were outlined - balanced approach, essential service investment, development ready, and multi-modal and social investment.

·                LTP impacts included:

-               accelerated financial issues due to COVID-19

-               growth management and future planning remained critical

-               issues of housing and transport remained

-               TCC’s ability to fund and finance remained and would need to be addressed

-               longer term financial prudence and strategy.

·                User fees had no material alterations from the first draft, including the proposed increase to parking charges.

·                A decision to reconsult or not on the recommended Annual Plan changes was required.  The Annual Plan was required to be adopted prior to 31 July 2020.

 

In response to questions

·                Whilst sustainability was not specifically mentioned, there was a lot of work going into sustainability resilience and projects considered sustainability as they unfolded.  

·                It was recommended that the sustainability operating cost be reduced from $200,000 to $100,000 and be refocussed to other areas of work, including a sustainability framework.

·                Total operating costs in the first Draft Annual Plan had now been reduced by $10 million.

·                The $5 million salary savings would come from new recruitment, wage increases and training only.  Contractors would be subject to the same recruitment ‘gateway’ as standard recruitment.  Consultants would only be used if absolutely required.

·                80% salary reduction and 4 day week options had been considered but would not be taken up at this point.  If changes were made to the levels of service, changes to the levels of resources required to provide those services could result.

·                Treasury’s inflation forecast post COVID-19 was moving into low negative levels - 0 to -1.

·                Commercial rates were generally tax deductible both from a company tax and GST perspective.  The average combined GST rebate and being a taxable activity would equate to a 1.6% rates differential.

·                There was no-one on the rates hardship postponement scheme at the moment, possibly as there were easier and less costly options for relief available.

·                Rates relief options were advertised on TCC’s website, on the front of the water and rates invoices, and rates newsletters.

·                The WINZ accommodation supplement could be used to pay rates.  You did not have to be a beneficiary to access this.

·                Normally TCC collected up to 3% in late payment penalties in a year.  This amount moved down to 1% by year end.

·                It was staff’s desire to assist people to pay rates.  More effort would be put in this year to make sure people knew about all the rates relief options available.

·                It was not yet clear what form the Crown Infrastructure Partners (CIP) funding would take – grant, off balance sheet loan, or co-funding.

·                All projects under the four capital investment scenarios were selected using a number of criteria.  The criteria were given different weightings for the different scenarios.

·                TCC’s commitment to Smartgrowth was still intact.

·                Any contribution to the risk reserve (-28.5%) would also contribute to debt reduction.

·                Regarding  funding for the implementation of projects that flowed from Smartgrowth’s strategic programmes, some was already in the current Annual Plan for the projects already underway.  Many more projects would go into the LTP and these would be reported to council over the next six months.  Partnering with central government for these projects was critical.

·                Reducing operational expenditure would reduce levels of service.

 

 

At 3.05pm, the meeting adjourned.

 

At 3.15pm, the meeting resumed.

 

 

·                The funding make up of the CIP proposals varied on the type of project.  A 20% shortfall in development contributions was not typical but erred on the side of caution for the purpose of the CIP bid.

·                Development contributions were tagged to a particular growth area and could only be spent on that growth area. 

·                Project priorities were aligned to community aspirations through the LTP public consultation process.  The LTP was consulted on every three years.

·                Land acquisition for infrastructure and putting the infrastructure in place needed to happen now to ensure housing in growth areas was available within the next three years.

·                The Mainstreet organisations were funded through a targeted rate.

·                New Year’s Eve events – a reduction in budget by 25% would allow for three community events (rather than 5), safety, and the midnight fireworks display; a 40 % reduction - two community events, safety and the midnight fireworks display; a 50% reduction - 1 community event, safety and the midnight fireworks display.

·                All recommendations were up to councillor discretion, debate and decision.  If council made decisions today that impacted on services or projects, there would still be an opportunity to re-consult with the community and meet the 31 July deadline to adopt the Annual Plan.

·                If councillors proposed a particular sum of savings for an activity or service, direction would be sought from councillors to ascertain where councillors would like to see a reduction in that service delivery.

·                A previous council resolution gave council all the responsibility for decommissioning the Our Place site.  The council resolution also committed $100,000 towards the owner’s costs to decommission.

·                The Strand to Memorial Park walkway feasibility funding of $400,000 would be split over the next two financial years, $200,000 per year.  $538,000 had been spent on Memorial Walkway project to date (since 2007).

·                The Cycle Action Plan operational funding would go towards the creation of a business case (application for funding).  Where a long-term benefit was created, there was flexibility, via a council resolution, to debt fund the business case cost.

·                A decision to re-consult could be made regardless of the changes made to the Draft Annual Plan.

 

The following Motions were taken in parts.  Item (h) was taken first.

Resolution  CO10/20/2

Moved:       Cr Kelvin Clout

Seconded:  Cr Bill Grainger

That:

(h)     The revised 2020/2021 Draft Annual Plan will be consulted with the community.

Carried

Resolution  CO10/20/3

Moved:       Cr Jako Abrie

Seconded:  Cr Larry Baldock

That the Council:

(a)     Approves a revised draft 2020/21 Annual Plan with the following criteria as a starting point:

(i)      Total capital budget of $225 million (including carry forwards) noting that $170 is planned to be financed in 2020/21 with $30m carried forward from the 2019/20 budget and $25m unfinanced.  An additional $17 million of projects had been identified to be brought forward if applicable.

(ii)     Total rating requirement increase of 4.9% after growth

(iii)     Debt-to-revenue ratio of up to 250%.

Carried

Operating budgets

Cr Morris and Cr Clout moved/seconded all recommendations (b)(i)-(xi) from the staff report; a vote was taken separately for each item:

Resolution  CO10/20/4

Moved:       Cr Steve Morris

Seconded:  Cr Kelvin Clout

That the Council:

(b)     In addition to the above, supports the following changes to draft 2020/21 operating expenditure budgets as a result of service level reviews (see Attachment 7):

(i)      Reduction in Events Framework Funding of $200,000 (temporary)

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

 

(ii)     Reduction in New Year’s Eve event funding of $444,000 (note that of this, $40,000 has already been reduced in the recommendation (a) ‘base-case’) (permanent).

 

Amendment

Moved:       Cr Larry Baldock

Seconded:  Cr John Robson

(ii)     Retains the full budget for New Year’s Eve event funding

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Cr Bill Grainger

carried 10/1

The amendment became the substantive motion, which was then put:

 

(ii)     Retains the full budget for New Year’s Eve event funding

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

 

(iii)     Reduction in budget for other Council-organised events of $100,000 (note that all of this reduction has already been included in the recommendation (a) ‘base-case’) (temporary)

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

 

(iv)    Reduction in the functions and events budget at the Historic Village of $40,000 (note that of this, $15,000 has already been reduced in the recommendation (a) ‘base-case’) (temporary) (note non-rates funded)

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

 

(v)     Reduction in the Emergency Management community education budget of $45,000 (note that of this, $25,000 has already been reduced in the recommendation (a) ‘base-case’) (temporary)

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

 

(vi)    Reduction in the harbour encroachment budget of $50,000 (temporary)

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris and Tina Salisbury

Against:           Cr John Robson

carried 10/1

 

(vii)   Removal of the $61,000 budget for the tropical display house in Robbins Park and withdrawal of that service (permanent)

In Favour:       Crs Jako Abrie and Kelvin Clout

Against:           Mayor Tenby Powell, Crs Larry Baldock, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

lost 2/9

 

(viii)   Removal of the $89,000 budget for hanging baskets in the city centre and withdrawal of that service (permanent)

In Favour:       Crs Jako Abrie and Kelvin Clout

Against:           Crs Tenby Powell, Larry Baldock, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

lost 2/9

 

 

At 5.15pm, the meeting adjourned.

 

At 5.25pm, the meeting resumed.

 

 

(ix)    Reduction in potential budget for energy, carbon, and sustainability management and advisory services of $100,000 while a refreshed approach to these services is considered (temporary)

 

Amendment

Moved:       Cr Heidi Hughes

Seconded:  Cr John Robson

(ix)    a)      That this Council allocate 0.5% of its annual operational budget to the creation and implementation of a sustainable framework lead by a TCC Independent Sustainability Advisory Board (ISAB).

b)      That the ISAB must have an independent chair, and a majority of independent members.

c)      That the ISAB’s purpose is to:

(i)      facilitate the provision of independent information to TCC to inform decision making at all levels, including, but not limited to, strategy, programme and project.

(ii)        facilitate the provision of independent information to inform TCC’s engagement and consultation processes at all levels, including but not limited to, strategy, programme and project.

d)         It is envisioned that the ISAB is initially tasked with the delivery a stock take on the organisation and the development of a high level framework and action plan that is linked to the current 2021 - 2031 LTP process.

e)         That all work is informed directly by the Government policy statements, the living standards framework, and the UNESCO sustainable development goals.

Point of discussion

0.5% equated to $1.4 million of operational budget and a rate increase of 0.8%.

Procedural Motion

Moved:       Cr Jako Abrie

Seconded:  Cr Larry Baldock

That clause (ix) and amendment lie on the table.

In Favour:       Nil

Against:           Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

lost 0/11

The amendment was then put.

Amendment

Moved:       Cr Heidi Hughes

Seconded:  Cr John Robson

(ix)    a)      That this Council allocate 0.5% of its annual operational budget to the creation and implementation of a sustainable framework lead by a TCC Independent Sustainability Advisory Board (ISAB).

b)      That the ISAB must have an independent chair, and a majority of independent members.

c)      That the ISAB’s purpose is to:

(i)      facilitate the provision of independent information to TCC to inform decision making at all levels, including, but not limited to, strategy, programme and project.

(ii)        facilitate the provision of independent information to inform TCC’s engagement and consultation processes at all levels, including but not limited to, strategy, programme and project.

d)         It is envisioned that the ISAB is initially tasked with the delivery a stock take on the organisation and the development of a high level framework and action plan that is linked to the current 2021 - 2031 LTP process.

e)         That all work is informed directly by the Government policy statements, the living standards framework, and the UNESCO sustainable development goals.

In Favour:       Mayor Tenby Powell, Crs Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Crs Larry Baldock, Jako Abrie, Kelvin Clout and Bill Grainger

carried 7/4

The amendment then became the substantive motion.

 

An amendment to the substantive motion was then put.

Amendment

Moved:       Cr Kelvin Clout

Seconded:  Cr Jako Abrie

(ix)    a)      That this Council allocate $200,000 of its annual operational budget to the creation and implementation of a sustainable framework lead by a TCC Independent Sustainability Advisory Board (ISAB).

b)      That the ISAB must have an independent chair, and a majority of independent members.

c)      That the ISAB’s purpose is to:

(i)      facilitate the provision of independent information to TCC to inform decision making at all levels, including, but not limited to, strategy, programme and project.

(ii)        facilitate the provision of independent information to inform TCC’s engagement and consultation processes at all levels, including but not limited to, strategy, programme and project.

d)      It is envisioned that the ISAB is initially tasked with the delivery a stock take on the organisation and the development of a high level framework and action plan that is linked to the current 2021 - 2031 LTP process.

e)      That all work is informed directly by the Government policy statements, the living standards framework, and the UNESCO sustainable development goals.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Dawn Kiddie, Steve Morris and Tina Salisbury

Against:           Crs Andrew Hollis, Heidi Hughes and John Robson

carried 8/3

The substantive motion, as amended. was then put

(ix)    a)      That this Council allocate $200,000 of its annual operational budget to the creation and implementation of a sustainable framework lead by a TCC Independent Sustainability Advisory Board (ISAB).

b)      That the ISAB must have an independent chair, and a majority of independent members.

c)      That the ISAB’s purpose is to:

(i)      facilitate the provision of independent information to TCC to inform decision making at all levels, including, but not limited to, strategy, programme and project.

(iii)      facilitate the provision of independent information to inform TCC’s engagement and consultation processes at all levels, including but not limited to, strategy, programme and project.

d)      It is envisioned that the ISAB is initially tasked with the delivery a stock take on the organisation and the development of a high level framework and action plan that is linked to the current 2021 - 2031 LTP process.

e)      That all work is informed directly by the Government policy statements, the living standards framework, and the UNESCO sustainable development goals.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Dawn Kiddie, Steve Morris and Tina Salisbury

Against:           Crs Andrew Hollis, Heidi Hughes and John Robson

carried 8/3

 

(x)     Reduction in budget for the Waterline education programme of $45,000 (temporary)

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris and Tina Salisbury

Against:           Cr John Robson

carried 10/1

 

(xi)    Closure of the Our Place site (permanent)

 

Amendment

Moved:       Cr Larry Baldock

Seconded:  Cr John Robson

(xi)    Closure of the Our Place site subject to the consultation process.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Kelvin Clout, Bill Grainger, Steve Morris, John Robson and Tina Salisbury

Against:           Crs Jako Abrie, Andrew Hollis, Heidi Hughes and Dawn Kiddie

carried 7/4

The substantive motion, as then amended, was then put.

 

(xi)    Closure of the Our Place site subject to the consultation process.

In Favour:       Mayor Tenby Powell, Crs Kelvin Clout, Bill Grainger, Steve Morris and Tina Salisbury, Mayor Tenby Powell (casting vote)

Against:           Crs Larry Baldock, Jako Abrie, Andrew Hollis, Heidi Hughes and Dawn Kiddie

Abstained:       Cr John Robson

The Mayor exercised his casting vote in favour of the motion.

CARRIED 6/5

Carried

 

At 6.30pm, the meeting adjourned.

 

At 6.45pm, the meeting resumed

 

 

Item (c) was taken in parts.

Resolution  CO10/20/5

Moved:       Cr Larry Baldock

Seconded:  Cr Jako Abrie

(c)     Supports additional operating expenditure changes in the following areas:

(i)      Increase in the budget for feasibility and community engagement on the proposed Strand-to-Memorial walkway of $200,000 (temporary)

In Favour:       Crs Larry Baldock, Jako Abrie and Kelvin Clout

Against:           Mayor Tenby Powell, Crs Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

lost 3/8

 

(ii)     Inclusion of $600,000 of cycle action plan implementation budget that is operational but was originally considered capital expenditure (temporary).

Amendment

Moved:       Cr John Robson

Seconded:  Cr Tina Salisbury

(ii)     Inclusion of $600,000 of cycle action plan implementation budget be debt-funded and the appropriate accounting treatment be reported back once established.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

The substantive motion, as amended, was then put.

 

(ii)     Inclusion of $600,000 of cycle action plan implementation budget be debt-funded and the appropriate accounting treatment be reported back once established.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Nil

carried 11/0

Carried

Resolution  CO10/20/6

Moved:       Cr Jako Abrie

Seconded:  Cr Kelvin Clout

(d)     Notes that where expenditure budget reductions are temporary there will be a consequent increase in expenditure budgets in future years (likely in the range of 2-3% rates rise).

Carried

Resolution  CO10/20/7

Moved:       Cr Steve Morris

Seconded:  Cr Larry Baldock

(e)     Considers boat ramp charges in the 2021/31 LTP.

Carried

 

Capital budgets

Motion 

Moved:       Cr Jako Abrie

Seconded:  Cr Tina Salisbury

(f)      Confirms the recommended capex per Attachments 2 and 4 for inclusion in the revised draft Annual Plan, noting that the total projects planned total $225 million while only $200 million is budgeted for financing purposes. An additional $17m of projects has been identified to be brought forward if applicable.

Amendment

Moved:       Cr Steve Morris

Seconded:  Cr Dawn Kiddie

(f)      Confirms the recommended capex per Attachments 2 and 4 for inclusion in the revised draft Annual Plan, noting that the total projects planned total $225 million while only $200 million is budgeted for financing purposes; and adds the Emergency management capital outlined in Table 4 of $2.25million to the $225 million capital programme. An additional $17m of projects has been identified to be brought forward if applicable.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against:           Cr Jako Abrie

carried 10/1

The substantive motion, as amended, was then put

Resolution  CO10/20/8

Moved:       Cr Jako Abrie

Seconded:  Cr Tina Salisbury

(f)      Confirms the recommended capex per Attachments 2 and 4 for inclusion in the revised draft Annual Plan, noting that the total projects planned total $225 million while only $200 million is budgeted for financing purposes; and adds the Emergency management capital outlined in Table 4 of $2.25million to the $225 million capital programme. An additional $17m of projects has been identified to be brought forward if applicable.

Carried

 

Other matters

Resolution  CO10/20/9

Moved:       Cr John Robson

Seconded:  Cr Jako Abrie

(g)     Notes that, in preparing the revised draft 2020/21 Annual Plan, the commercial differential and the uniform annual general charge remain at the levels included in the originally adopted draft 2020/21 Annual Plan (of 1:1.2 and 10% respectively).

Carried

 

Note: item (h) was the first item voted on in the resolutions.

Resolution  CO10/20/10

Moved:       Cr Larry Baldock

Seconded:  Cr Andrew Hollis

(i)      Includes an additional $130,000 for economic development investment in the draft Annual Plan for consultation.

In Favour:       Mayor Tenby Powell, Crs Larry Baldock, Kelvin Clout, Bill Grainger, Andrew Hollis and Tina Salisbury

Against:           Crs Jako Abrie, Heidi Hughes, Dawn Kiddie, Steve Morris and John Robson

carried 6/5

Carried

Resolution  CO10/20/11

Moved:       Cr John Robson

Seconded:  Cr Andrew Hollis

(j)      Includes the proposals received from the CCOs in the consultation material for the draft Annual Plan.

Carried

 

11          Discussion of Late Items

Nil

12          Public Excluded Session 

Nil

 

 

The meeting closed at 8.15pm.

 

The minutes of this meeting were confirmed at the Ordinary Council meeting held on 16 June 2020.

 

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CHAIRPERSON