MINUTES

Ordinary Council Meeting

Tuesday, 30 June 2020

 


Ordinary Council Meeting Minutes

30 June 2020

 

Order Of Business

1          Apologies. 3

2          Public Forum.. 3

2.1            Delwyn Cooper, BOP Badminton Association; and Zane Jensen, Sport BOP.. 3

3          Acceptance of Late Items. 4

4          Confidential Business to be Transferred into the Open. 4

5          Change to the Order of Business. 4

6          Confirmation of Minutes. 4

Nil

7          Declaration of Conflicts of Interest 4

8          Deputations, Presentations, Petitions. 4

Nil

9          Recommendations from Other Committees. 4

Nil

10       Business. 5

10.1          Multipurpose Badminton Facility - Baypark / Te Maunga site assessment 5

10.2          Spring Street Carpark Building - Progress Report on Seismic Assessment 5

10.3          City Centre objectives and decision-making timetable. 6

11       Discussion of Late Items. 8

12       Public Excluded Session. 8

12.1       Civic Accommodation Update and Civic Precinct Planning ………………………...…8

 

 

 

 


Ordinary Council Meeting Minutes

30 June 2020

 

 

MINUTES OF Tauranga City Council

Ordinary Council Meeting

HELD AT THE Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga

ON Tuesday, 30 June 2020 AT 9am

 

PRESENT:              Mayor Tenby Powell (Chairperson), Cr Tina Salisbury (Deputy Chairperson), Cr Jako Abrie, Cr Larry Baldock, Cr Kelvin Clout, Cr Bill Grainger, Cr Dawn Kiddie, Cr Steve Morris, and Cr John Robson

IN ATTENDANCE: Marty Grenfell (Chief Executive), Paul Davidson (General Manager: Corporate Services), Barbara Dempsey (General Manager: Regulatory & Compliance), Susan Jamieson (General Manager: People & Engagement), Christine Jones (General Manager: Strategy & Growth), Gareth Wallis (General Manager: Community Services), Robyn Scrimshaw (Reserves & Recreation Planner), Mark Smith (Manager: Spaces & Places), Paul Muller (Team Leader: Facilities), Ross Hudson (Strategic Advisor), Coral Hair (Manager: Democracy Services), Robyn Garrett (Team Leader: Committee Support), and Jenny Teeuwen (Committee Advisor)

 

 

1            Apologies

Resolution  CO14/20/10

Moved:       Cr Tina Salisbury

Seconded:  Cr Dawn Kiddie

That apologies from Cr Heidi Hughes and Cr Andrew Hollis for absence, and Cr Morris for lateness, be received and accepted.

Carried

 

2            Public Forum

2.1         Delwyn Cooper, BOP Badminton Association; and Zane Jensen, Sport BOP

A copy of Ms Cooper’s handout for this item can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this committee meeting.

Attachments

1        Presentation handout - Multipurpose Badminton Facility

 

 

At 9.03am, Cr Morris entered the meeting.

 

 

Key points

·                The Bay of Plenty Badminton Association (BOP Badminton) first approached Council in 2008 via a submission to the 2008/09 Annual Plan requesting assistance to find a suitable location for a dedicated badminton facility.

·                BOP Badminton also approached the BOP Polytechnic regarding a joint venture.  This option fell through with the BOP Polytech merge in 2017.

·                BOP Badminton approached Council again in 2017.  Soper Reserve, Tatua Reserve and Baypark were identified as suitable options.  Soper Reserve was subsequently removed as an option.

·                Baypark‘s preference was to extend its own facility and integrate any new building into their current on-site management.  BOP Badminton wanted a land only lease and to own and manage their own facility.

·                Requested allocation of one piece of land so BOP Badminton could move ahead.

 

In response to questions

·                Baypark would provide better access and parking.

·                Badminton did not fit into a multi-purpose system very well.  The current indoor court network at Baypark was not conducive to badminton.  Preference was for a stand-alone facility to enable the organisation to generate an income for the sport.

·                The new facility would be used by all of the Western Bay of Plenty’s badminton clubs but each club would retain its own identity and run on different days.  The clubs would benefit from one administration and the ability to pool resources.

·                Participation in secondary school badminton increased by 7% over the last year.  Badminton featured in the AIMs games and had a good level of participation.

·                BOP Badminton ideally would like a 17 court facility to enable hosting national and international tournaments.

 

The Mayor thank Ms Cooper and Mr Jensen for their presentation.

 

3            Acceptance of Late Items

Nil

4            Confidential Business to be Transferred into the Open

Nil

5            Change to the Order of Business

Nil

6            Confirmation of Minutes

Nil 

7            Declaration of Conflicts of Interest

Nil

8            Deputations, Presentations, Petitions

Nil

9            Recommendations from Other Committees

Nil


 

 

10          Business

10.1       Multipurpose Badminton Facility - Baypark / Te Maunga site assessment

Staff           Robyn Scrimshaw, Reserves & Recreation Planner

 

Key points

·                The Tauranga Reserves Management Plan endorsed BOP Badminton to go on to Tatua Reserve, subject to Baypark not being readily available or suitable.

·                BOP Badminton would undertake a feasibility study on the finalised location.

·                It was recommended Tatua Reserve be approved.

 

In response to questions

·                The cost of geotechnical investigations varied greatly from site to site.

·                Tauranga City Council (TCC) staff had a good working relationship with Bay Venues Ltd (BVL).

·                The reclassification of a portion of Tatua Reserve would involve surveying off a piece of the land and the new reserve plan being lodged with Land Information New Zealand.

·                Soper Reserve could still work for a badminton facility but had been previously ruled out as the site was used for large events, particularly concerts, and there was some concernthat one could restrict the other.  Tatua would have less impacts on other likely users.

·                Parking and access for big tournaments would be considered as part of the feasibility study.

·                The height and design of the building discounted land in residential areas.

·                Site 1 at Baypark was used for stormwater tailings so the land was not compressed in any way and was unsuitable for the development of a facility.

·                BVL’s preference was for Site 5 at Baypark and extending the existing facility.

·                Site 4 was currently used as an access and egress for large events and concerts.

 

Resolution  CO14/20/11

Moved:       Cr John Robson

Seconded:  Cr Jako Abrie

That Council:

(a)       Acknowledges there is available and suitable land at Trustpower Baypark for development of additional facilities but recognises that further strategic planning is required before development of the site is suitable.

And

(b)     Approves Tatua Reserve as the most appropriate location for a new multi-purpose badminton facility.

Carried

 

10.2       Spring Street Carpark Building - Progress Report on Seismic Assessment

Staff           Paul Muller, Team Leader: Facilities

 

External     Dave Brunsdon, Consulting Engineer, Kestrel Group

 

A copy Mr Brunsdon’s presentation for this item can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this committee meeting.

Attachments

1        Presentation - Spring Street Carpark Building - Progress Report on Seismic Assessment

 

Key points

·                There was no regulatory reason for a seismic assessment to be undertaken but following the Canterbury and Kaikoura earthquakes, there was an awareness that certain forms of long-span precast concrete flooring systems could have vulnerabilities.

·                The Earthquake Prone Building (EPB) threshold was 34% New Building Standard (NBS).  The structural walls were likely to rate between 50% and 67% NBS.  The precast flooring units were likely to rate above 34% NBS.  The north-eastern block walls and the floor slabs had been identified as scoring less than 34% NBS.

·                Next steps were to complete the overall Detailed Seismic Assessment and to retrofit the connection of the north-eastern block walls to the floor slabs.

 

In response to questions

·                How an earthquake would affect the building was dependent on the type and nature of the earthquake.

 

Resolution  CO14/20/12

Moved:       Cr Jako Abrie

Seconded:  Cr John Robson

That the Council receives the Spring Street Carpark Building - Progress Report on Seismic Assessment.

Carried

 

10.3       City Centre objectives and decision-making timetable

Staff           Ross Hudson, Strategic Advisor

 

External     Nigel Tutt, Priority One

 

Key points

·                As TCC moved towards the Long Term Plan (LTP) and reconsidered the role and function of the city centre post Covid-19, a refreshed direction for the city centre was required.

·                TCC would take a partnership approach to the refreshed direction and co-design with those with the capacity to effect change through investment.

·                TCC was working closely with Priority One on this.

·                A document with a shared narrative would be produced and used to both guide the market and TCC’s own investment decisions.

·                A partnership approach to the development of the city centre that was collegial, respectful and constructive to enable achievement of shared goals was important.

·                Signals from TCC decisions were also important.

·                The private developer community was positive about the city centre.

 

In response to questions

·                The Durham Street and Elizabeth Street projects demonstrated TCC’s willingness to partner in projects but TCC would need to build on this.

·                The CBD strategy was one component of the wider Te Papa Peninsula intensification project and was focussed more on investors.  TCC was looking to work in partnership with the development community as opposed to individual developers.

·                Developers would only invest in the city centre if it was viable to do so.

·                Engagement for this project had been with land and property owners in the CBD as opposed to existing business owners.  CBD business owners were engaged through other Spaces and Places projects, and programmes such as Downtown Tauranga.

·                The City Plan was created decades ago and the principles and philosophy at that time were market led.  Developers simply developed what the City Plan enabled them to do.  The philosophy had changed over time.  A City Plan Review report would be presented to the Urban Form and Transport development Committee in July.

 

Motion 

Moved:       Mayor Tenby Powell

Seconded:  Cr Tina Salisbury

That the Council:

(a)     Agrees to produce a refreshed ‘direction’, objectives and priorities for the city centre in partnership with key stakeholders to inform Council’s 2021-31 Long Term Plan.

(b)     Agrees that the proposed decision-making timetable and associated work is appropriate to the development of the 2021-31 Long Term Plan.

 

Amendment

Moved:       Cr Dawn Kiddie

Seconded:  Cr Steve Morris

That (a) be amended to read:

(a)       Agrees to produce a refreshed ‘direction’, objectives and priorities for the city centre in partnership with residents and key stakeholders to inform Council’s 2021-31 Long Term Plan.

In Favour:       Crs Bill Grainger, Dawn Kiddie, Steve Morris and John Robson

Against:           Crs Tenby Powell, Tina Salisbury, Jako Abrie, Larry Baldock and Kelvin Clout

lost 4/5

Amendment

Moved:       Cr John Robson

Seconded:  Cr Jako Abrie

That (a) be amended to read:

(a)       Agrees to engage with the developer community with regards to a refreshed ‘direction’, objectives and priorities for the city centre in partnership with key stakeholders to inform Council’s 2021-31 Long Term Plan.

 

The second amendment was adopted by the original mover and seconder and was substituted into the substantive motion.

 

The substantive motion as amended was then put.

Resolution  CO14/20/13

Moved:       Mayor Tenby Powell

Seconded:  Cr Tina Salisbury

That the Council:

(a)     Agrees to engage with the developer community with regards to a refreshed ‘direction’, objectives and priorities for the city centre in partnership with key stakeholders to inform Council’s 2021-31 Long Term Plan.

(b)     Agrees that the proposed decision-making timetable and associated work is appropriate to the development of the 2021-31 Long Term Plan.

In Favour:       Crs Tenby Powell, Tina Salisbury, Jako Abrie, Larry Baldock, Kelvin Clout, Bill Grainger, Dawn Kiddie and Steve Morris

Against:           Cr John Robson

carried 8/1

Carried

 

11          Discussion of Late Items

Nil

12          Public Excluded Session

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  CO14/20/14

Moved:       Cr Larry Baldock

Seconded:  Cr Kelvin Clout

(a)       That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

12.1 - Civic Accommodation Update and Civic Precinct Planning

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

(b)     Permit Mr David Lambie to remain at this meeting, after the public has been excluded, because of his knowledge of property development and corporate real estate.  This knowledge will be of assistance in relation to the matter to be discussed in Agenda Item 12.1.

Carried

 

At 11am, the meeting adjourned.

 

At 11am, Cr Jako Abie left the meeting.

 

At 11.15am, the meeting resumed in Public Excluded.

 

 

 

 

The meeting closed at 11.47am.

 

 

The minutes of this meeting were at the Ordinary Council meeting held on 30 July 2020.

 

 

...................................................

CHAIRPERSON