Terms of reference – Policy
Committee
Common responsibilities
and delegations
The following common responsibilities and delegations apply
to all standing committees.
Responsibilities
of standing committees
·
Establish priorities and guidance on programmes
relevant to the Role and Scope of the committee.
·
Provide guidance to staff on the development of
investment options to inform the Long Term Plan and Annual Plans.
·
Report to Council on matters of strategic
importance.
·
Recommend to Council investment priorities and
lead Council considerations of relevant strategic and high significance
decisions.
·
Provide guidance to staff on levels of service
relevant to the role and scope of the committee.
·
Establish and participate in relevant task
forces and working groups.
·
Engage in dialogue with strategic partners, such
as Smart Growth partners, to ensure alignment of objectives and implementation
of agreed actions.
- Confirmation of committee minutes.
Delegations
to standing committees
·
To make recommendations to Council outside of
the delegated responsibility as agreed by Council relevant to the role and
scope of the Committee.
·
To make all decisions necessary to fulfil the
role and scope of the Committee subject to the delegations/limitations imposed.
·
To develop and consider, receive submissions on
and adopt strategies, policies and plans relevant to the role and scope of the
committee, except where these may only be legally adopted by Council.
·
To consider, consult on, hear and make determinations
on relevant strategies, policies and bylaws (including adoption of drafts),
making recommendations to Council on adoption, rescinding and modification,
where these must be legally adopted by Council,
·
To approve relevant submissions to central government,
its agencies and other bodies beyond any specific delegation to any particular
committee.
·
To appoint a non-voting Tangata Whenua
representative to the Committee.
·
Engage external parties as required.
Terms of reference – Policy Committee
Membership
|
Chairperson
|
Cr Steve
Morris
|
|
Deputy
chairperson
|
Cr Dawn
Kiddie
|
|
Members
|
Mayor
Tenby Powell
Cr Jako
Abrie
Cr Larry
Baldock
Cr Kelvin
Clout
Cr Bill
Grainger
Cr Andrew
Hollis
Cr Heidi
Hughes
|
|
Non-voting
members
|
Tangata
Whenua representative (TBC)
|
|
Quorum
|
Half of the members physically present, where the
number of members (including vacancies) is even; and a majority
of the members physically present, where the number of members (including
vacancies) is odd
|
|
Meeting
frequency
|
Six weekly
|
Role
·
To establish, implement and review the
operational policy and planning framework for decision making that will assist
in achieving the strategic priorities and outcomes for the Tauranga City
Council.
·
To establish policies and plans for decision
making that will assist in achieving the strategic priorities and outcomes.
Scope
·
Manage the process of development of the Long Term Plan and
Annual Plan, including the hearing of submissions, and determine the form and
extent of public consultation methods to be employed. (Note: The Council
cannot delegate to a Committee the adoption of the Long-term Plan and Annual
Plan).
·
Develop and review bylaws.
·
Develop, review and approve policies and plans.
·
Develop and approve the draft Statement of Intent for the
Council’s Council-Controlled organisations (CCOs).
·
Undertake any reviews of CCOs and make recommendations on any
proposed changes to CCO governance arrangements.
·
Consider and approve changes to service delivery arrangements
arising from the service delivery reviews required under LGA 2002 that are
referred to the Committee by the Chief Executive.
·
Approve Council submissions to central government, councils and
other organisations including submissions to any plan changes or policy
statements.
Power to act
·
To make all decisions necessary to fulfil the role and scope of
the Committee subject to the limitations imposed.
·
To establish subcommittees, working parties and
forums as required.
·
To appoint a non-voting Tangata Whenua
representative to the Committee.
Power to recommend
·
To Council and/or any standing committee as it deems appropriate.
7 Business
7.1 Annual
Plan 2020/21 Hearings 2-6 July
File
Number: A11585085
Author: Josh
Logan, Team Leader: Corporate Planning
Authoriser: Christine
Jones, General Manager: Strategy & Growth
Purpose of the Report
1. To
receive and hear submissions from the public on the draft Annual Plan 2020/21.
|
Recommendations
That the Policy Committee:
a) Receives
the verbal and written submissions to the draft Annual Plan 2020/21.
|
Executive Summary
2. The
COVID-19 pandemic has had a significant impact on Council’s planning for
its 2020/21 Annual Plan. These impacts have been identified and better
understood since the adoption of the original draft 2020/21 Annual Plan in
March 2020.
3. The
original draft Annual Plan consultation document noted that, before the final
Annual Plan is considered and adopted, further work would be undertaken to
understand the impact of COVID-19 and Council’s appropriate response in
that document.
4. Public
consultation for the original draft Annual Plan 2020/21 was undertaken between
3 April and 3 May 2020. The consultation document presented five questions for
consideration.
(i) Which
infrastructure investments are most important to you, and why?
(ii) What
is your view on the proposed rates increase for 2020/21?
(iii) What
is your view on reducing the Uniform Annual General Charge to 10%?
(iv) What
is your view on the commercial differential increasing to 1:1.2?
(v) Is
there anything else you would like to tell us about this annual
plan?
5. On
28 May 2020, Council considered various options to address the current
financial situation for 2020/21 in response to social, economic and financial
disruption caused by the COVID-19 pandemic and to ensure Council is preparing
for future years as it develops the Long-term Plan 2021-31. Council resolved to
approve a draft 2020/21 capital programme of $244m and an associated total rate
increase of 4.7% after growth.
6. At
its meeting 16 June 2020 Council adopted a revised draft Annual Plan 2020/21
for public consultation.
7. Public
consultation for the revised draft Annual Plan 2020/21 was undertaken between
17 June and 1 July 2020. The consultation document presented five questions for
consideration.
(i) How
strongly do you agree or disagree with an overall rates rise of 4.7%?
(ii) How
strongly do you agree or disagree with the proposed changes to operational
budget?
(iii) How
strongly do you agree or disagree with the proposed list of capital projects
for 2020/21?
(iv) Do
you have any comments on: Fees and Charges; Revenue and Finance Policy and
2020/21 Development Contributions Policy?
(v) Do
you have any other feedback on the contents of the annual plan?
8. This
cover report is presented to Council to enable the hearing of submissions for
both consultation periods.
9. An
updated speakers’ schedule with page references will be provided at the
hearing.
Background
10. On
24 March 2020, following work that started in the third quarter of 2019,
Council adopted its original draft 2020/21 Annual Plan for the purposes of
public consultation. That date was one day after the government announced
the nation had moved into COVID-19 Alert Level 3 and two days before the Alert
Level 4 lockdown commenced.
11. Consultation
on the original draft annual plan commenced on 3 April and closed on 3 May. 291
submissions have been received from individuals and organisations.
Hearings and deliberations on those submissions were put on hold while Council
re-considered the contents of the draft Annual Plan and determined whether a
further period of re-consultation is warranted.
12. Further
work was undertaken by Council and at its meeting 16 June 2020 Council adopted
a revised draft Annual Plan 2020/21 for public consultation from 17 June to 1
July 2020. To date, 336 submissions have been received from individuals and
organisations.
Strategic / Statutory Context
13. The
Local Government Act 2002 (LGA) requires local authorities to prepare and adopt
an Annual Plan for each financial year. This report is in relation to the
2020/21 financial year, which is the third year of the LTP. Developing an
Annual Plan requires consultation on changes that are significantly or materially
different from the LTP.
Discussion
14. Consultation
on the original draft Annual Plan 2020/21 was undertaken from 3 April and
3 May 2020. 291 submissions were received, with 72 submitters requesting to
speak at hearings at the time of writing.
15. Consultation
on the revised draft Annual Plan 2020/21 was undertaken from 17 June to 1 July
2020. 336 submissions were received, with 21 submitters requesting to speak at
hearings at the time of writing.
(a) The
hearings schedule can be found at Attachment 1. An updated speakers
schedule with page references will be provided at the hearing.
(b) Attachments
2-8 provide all the written submissions to the draft Annual Plan 2020/21 at
the time of writing. Copies of all submissions received after the time of
writing will be provided at the hearing.
(c) Several
submissions in Attachments 2-8 have been redacted due to offensive
language and to remove the personal contact details of submitters.
Next Steps
16. Annual
Plan 2020/21 deliberations are scheduled to take place during 15-17 July 2020.
Attachments
1. Hearings schedule
- Annual Plan 2020-21 - A11601444 ⇩ 
2. Draft Annual Plan
2020-21 - Submissions 001-100 - A11596417
3. Draft Annual Plan
2020-21 - Submissions 101-200 - A11596418
4. Draft Annual Plan
2020-21 - Submissions 201-300 - A11596419
5. Draft Annual Plan
2020-21 - Submissions 301-400 - A11596420
6. Draft Annual Plan
2020-21 - Submissions 401-500 - A11596421
7. Draft Annual Plan
2020-21 - Submissions 501-600 - A11596422
8. Draft Annual Plan
2020-21 - Submissions 601-618 - A11599442
