Agenda of Wastewater Management Review Committee Meeting

Terms of reference – Wastewater Management Review Committee

Membership

Chairperson	Cr Kelvin Clout
Deputy chairperson	Ms Matire Duncan – Nga Potiki
Members	Cr Jako Abrie Cr Heidi Hughes Cr Steve Morris Mr Whitiora McLeod - Ngai Te Rangi Mr Carlton Bidois - Ngati Ranginui Ms Erana Brewerton – Nga Potiki
Quorum	5
Meeting frequency	A minimum of twice yearly

The Committee has a membership of eight, four of whom are Elected Members and four who are appointed as representatives of the Ngati Ranginui and Te Runanga o Ngai Te Rangi Iwi Trust and two members as representatives of the Nga Potiki Kaitiaki Resource Management Unit.

The Wastewater Management Review Committee is established as a committee of Council by the Mayor under section 41A of the Local Government Act 2002 and conditions imposed on Bay of Plenty Regional Council Coastal Permit # 62878.

Role

· To ensure Wastewater operations are in accordance with the Wastewater Management Review Committee Management Plan.

Scope

(a) To receive reports on the operation of the Wastewater Scheme, including reports in relation to monitoring and permit compliance, and to make recommendations to the Permit Holder on the development of Tauranga City Council’s policies in relation to wastewater management, treatment and disposal, particularly following the review of wastewater treatment in light of new technologies and standards addressed in the Monitoring, Upgrade and Technology Review Report required by Condition 20 of Coastal Permit N⁰62878.

(b) To make decisions about the application of the Environmental Mitigation and Enhancement Fund established in accordance with Condition 19 of Coastal Permit N⁰62878.

(c) To make recommendations to the Permit Holder as to physical measures and initiatives to address or compensate for actual or potential effects of the Tauranga City Wastewater Scheme (in the broadest environmental sense).

(d) Without limiting the generality of function (c) above, to make recommendations to the Permit Holder as to the implementation of the works to be undertaken in accordance with Permit N⁰62881, namely:

(i) Decommissioning of the Te Maunga Sludge Pond and the future use of the pond.

(ii) Conversion of the Te Maunga Oxidation Ponds to wetlands.

(e) To make recommendations to the Permit Holder in relation to the independent consultant to be appointed to undertake the Monitoring, Upgrade and Technology Review Report required by Condition 20 of Coastal Permit N⁰62878.

(f) To make recommendations to the Permit Holder as to enhancing the involvement of tangata whenua in sampling, testing and monitoring.

(g) Assessment of the scope and adequacy of sampling and monitoring.

(h) Notification to appropriate parties of activities that may have adverse effects.

(i) To receive, review and recommend action following receipt of wastewater reports.

(j) To recommend the commissioning of reports and future Tauranga City Council actions on wastewater management, treatment and disposal issues and options, including:

(i) Development of alternatives to waterborne wastewater systems;

(ii) Options for further treatments;

(iii) Options for methods of disposal;

(iv) Monitoring effects on the environment.

(k) To co-ordinate and oversee education of the community on wastewater management, treatment and disposal issues.

(l) To identify and make recommendations to the Permit Holder as to sources of funding which may be available to supplement the Environmental Mitigation and Enhancement Fund established pursuant to Condition 19 of Coastal Permit N⁰62878 hereof and to be applied for the purposes specified in that condition.

(m) To make recommendations to the Permit Holder as to changes to conditions of these permits pursuant to section 127 of the Resource Management Act 1991, in light of the exercise of the Review Committee’s functions, including reports received and information received as a result of monitoring, etc. or to avoid, remedy or mitigate actual or potential adverse effects associated with the operation of the Wastewater Scheme.

(n) To foster robust relationships and dialogue between the Review Committee, the Permit Holder, the Western Bay of Plenty District Council and Bay of Plenty Regional Council in relation to wastewater management, treatment and disposal, particularly following the review of wastewater treatment in light of new technologies.

(o) To make recommendations to Bay of Plenty Regional Council as to amendments to the conditions of these permits which could be implemented via a review under section 128 of the Act in accordance with Condition 22 of Coastal Permit N⁰62878.

(p) Prior to making any:

i) Decisions as to the allocation of the Environmental Mitigation and Enhancement Fund in accordance with Condition 18.3(b) of Coastal Permit N⁰62878 hereof or,

(ii) Recommendations to the Permit Holder in relation to physical environmental mitigation or enhancement or mitigation works in accordance with Condition 18.3(c) of Coastal Permit N⁰62878 hereof; -

the Review Committee will exercise its best endeavours to ascertain the existence of any persons or bodies who may have a particular interest or stake in the ecological health of the Tauranga Harbour (particularly the Upper Harbour/Rangataua Bay area) and to consult with those bodies or persons as to appropriate initiatives and measures to be so recommended (in accordance with Condition 18.3(b)of Coastal Permit N⁰62878) or undertaken (in accordance with Condition 18.3(c)of Coastal Permit N⁰62878). As a minimum, the Review Committee shall consult with

· Nga Potiki Kaitiaki Resource Management Unit hapu and iwi of Te Runanga o Ngaiterangi Iwi Trust, Ngati Ranginui and Ngati Pukenga and Te Arawa and their respective hapu which hold kaitiaki status over the wider Tauranga Moana district, including any Working Group established by those hapu or iwi;

· Bay of Plenty Regional Council and the Western Bay of Plenty District Council in relation to issues which may affect those councils in accordance with their function under Condition 18.3(m) of Coastal Permit N⁰62878 hereof.

(q) Not later than one month following the first anniversary of the commencement of these permits and on each anniversary thereafter, the Wastewater Management Review Committee shall forward to the General Manager, Bay of Plenty Regional Council, a report on the exercise of its activities and functions, including where appropriate a report on the effectiveness of measures undertaken pursuant to the Environmental Mitigation and Enhancement Fund.

(r) Not less than six months following the first anniversary of this permit and each fifth anniversary thereafter, the Wastewater Management Review Committee’s annual report shall contain a review of its activities over the previous five-year period and recommendations for appropriate initiatives over the next five-year period, including any recommendations for changes to conditions of these permits which may be considered necessary or desirable. This report shall be available at least three months prior to the date on which Bay of Plenty Regional Council is entitled to review the conditions of these permits in accordance with Condition 22 of Coastal Permit N⁰62878 hereof.

(s) A copy of this report shall also be provided to the Chief Executive, Tauranga City Council.

(t) As set out in Condition 18.1.3 of Coastal Permit N⁰62878, the Wastewater Management Review Committee Management Plan may be amended with the written approval of the Chief Executive of Bay of Plenty Regional Council or delegate.

(u) Confirmation of Committee minutes.

Reports to Council via the Projects, Services & Operations Committee and the Chief Executive of Bay of Plenty Regional Council.

UNCONFIRMED Wastewater Management Review Committee Meeting Minutes

26 February 2020

MINUTES

Wastewater Management Review Committee Meeting

Wednesday, 26 February 2020

Order Of Business

1 Apologies. 3

2 Public Forum.. 3

3 Acceptance of Late Items. 3

4 Confidential Business to be Transferred into the Open. 3

5 Change to Order of Business. 3

6 Declaration of Conflicts of Interest 3

7 Business. 4

7.1 Appointment of Deputy Chairperson to the Wastewater Management Review Committee 4

7.2 Wastewater Activities Report 4

7.3 Draft Environmental Mitigation and Enhancement Fund Policy Manual 5

8 Discussion of Late Items. 6

MINUTES OF Tauranga City Council
Wastewater Management Review Committee Meeting
HELD AT THE Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga
ON Wednesday, 26 February 2020 AT 1pm

PRESENT: Cr Kelvin Clout (Chairperson), Ms Matire Duncan (Deputy Chairperson), Cr Jako Abrie, Cr Heidi Hughes, Cr Steve Morris, Mr Whitiora McLeod, Mr Carlton Bidois and Ms Erana Brewerton

IN ATTENDANCE: Stephen Burton (Manager: City Waters), Radleigh Cairns, Environmental Programme Leader, Jane Groves, Stormwater Programme Leader, Robyn Garrett (Team Leader: Committee Support) and Raj Naidu (Committee Advisor)

Karakia/mihi

Ms Matire Duncan opened the meeting with a Karakia.

1 Apologies

Apology

Committee Resolution WW1/20/1

Moved: Cr Kelvin Clout

Seconded: Ms Matire Duncan

That the apology for lateness received from Cr Heidi Hughes and Carlton Bidois be accepted.

Carried

2 Public Forum

Nil

3 Acceptance of Late Items

Nil

4 Confidential Business to be Transferred into the Open

Nil

5 Change to Order of Business

Nil

6 Declaration of Conflicts of Interest

Nil

7 Business

7.1 Appointment of Deputy Chairperson to the Wastewater Management Review Committee

Staff: Radleigh Cairns, Environmental Programme Leader

Key points:

· The report was taken as read and there were no further questions or discussions.

Committee Resolution WW1/20/2

Moved: Cr Kelvin Clout

Seconded: Cr Steve Morris

That the Wastewater Management Review Committee:

(a) Receive the report – Appointment of Deputy Chairperson to the Wastewater Management Review Committee

(b) Pursuant to Clause 26 of Schedule 7 of the Local Government Act 2002, reappoints Ms Matire Duncan as the Deputy Chairperson of the Wastewater Management Review Committee

Carried

7.2 Wastewater Activities Report

Staff: Radleigh Cairns, Environmental Programme Leader

Jane Groves, Stormwater Programme Leader

A copy of the staff presentation for this item can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this committee meeting.

Key Points

· There were variations to the consent for Pond 1 for the management of seepages.

· Further work was required on lamps however the UV Plant was operational.

· Final effluent pipeline was on schedule for the July 2020 completion target and the current project was at 50% completion rate.

At 1.16PM, Mr Carlton Bidois entered the meeting.

· The Five yearly review draft report was received from Beca in August 2019 and Tauranga City Council was working with Tangata Whenua committee members to create a cultural report to accompany the draft and some recommendations to incorporate in the draft.

· The Regional Best Practice Guidelines document was in a follow-up consultative stage with local iwi and hapū.

· Tauranga City Council had received the Cultural Impact Assessment report from Nga Potiki and the recommendations of the report were reviewed.

· Options for either retrofitting, replacing, or relining the discharge pipeline for marine outfall was in planning and consenting stages but was required to be finalised by 2028 enable sufficient capacity to meet the current growth levels.

· Feasibility studies and assessments on the condition of the pipe were underway to determine options for replacement or relining the pipe.

· An ecological study was underway to verify whether the area was a katipō (native spider) habitat.

· It was recommended that overflow spills also had to be assessed from a cultural and biological point of view.

In response to Questions

· The Summer Monitoring Program was completed in half kilometre sections along the beach or 950-meter sections around the diffuser and there were no indications of environmental impacts from the discharge.

· Tuatua and mussel samples showed levels of metal concentrations were all under the consented levels.

Staff Action:

· Radleigh to email to Committee members a copy the Cultural Impact Assessment report and the Tauranga City Council responses and recommendations.

· Revive the Wastewater Annual Report.

Committee Resolution WW1/20/3

Moved: Ms Erana Brewerton

Seconded: Cr Steve Morris

That the Wastewater Management Review Committee:

(a) Receives report – Wastewater Acitivities.

Carried

Attachments

1 Presentation - Wastewater Activities Report

7.3 Draft Environmental Mitigation and Enhancement Fund Policy Manual

Staff: Radleigh Cairns, Environmental Programme Leader

Jane Groves, Stormwater Programme Leader

Key Points

· Introduction and background were provided on the Environmental Mitigation Enhancement Fund that was part of the consent conditions.

· Tangata Whenua and Tauranga City Council members had formulated a draft set of policy guidelines and manual. These would be discussed in a workshop with the view of adopting the final versions at the next committee meeting.

Committee Resolution WW1/20/4

Moved: Mr Whitiora McLeod

Seconded: Ms Matire Duncan

That the Wastewater Management Review Committee:

(a) Receives report – Draft Environmental Mitigation and Enhancement Fund Policy Manual.

Carried

8 Discussion of Late Items

Nil

Karakia

Mr Carlton Bidois closed the meeting with a Karakia.

The meeting closed at 1.37 pm.

The minutes of this meeting to be confirmed at the Wastewater Management Review Committee Meeting held on 26 August 2020

...................................................

CHAIRPERSON

Wastewater Management Review Committee Meeting Agenda

26 August 2020

8 Business

8.1 Environmental Mitigation & Enhancement Fund Policy Manual Report

File Number: A11629195

Author: Radleigh Cairns, Environmental Programme Leader

Authoriser: Nic Johansson, General Manager: Infrastructure

Purpose of the Report

1. For the committee to consider the draft Environmental Mitigation & Enhancement Fund Policy Manual for adoption.

Recommendations

That the Wastewater Management Review Committee:

a) Receive the amended Environmental Mitigation & Enhancement Fund (EMEF) Policy Manual

b) Approve the adoption of the draft EMEF policy manual.

Executive Summary

2. In 2016 the members of the committee at the time questioned the effectiveness of the original guidelines for administering the EMEF due to the number of applications being declined.

3. In June 2018 the committee agreed for the tangata whenua representatives to review the original guidelines and produce a fit for purpose guide.

4. The initial draft EMEF policy manual was received by the committee at the 26 February 2020 committee meeting for review and following a workshop some minor amendments to that draft were made.

Background

5. RC 62878 requires Tauranga City Council (TCC) to establish a fund (Environmental Mitigation and Enhancement Fund or EMEF) of not less than $250,000. The purpose of the fund shall be to fund and facilitate measures and initiatives (particularly in the upper Tauranga Harbour) to:

(a) Avoid, remedy or mitigate the actual or potential effects of the Wastewater Scheme (in its broadest sense); or

(b) Acknowledge and provide mitigation by way of environmental compensation for ongoing adverse environmental effects (including by way of offence to tangata whenua cultural and spiritual values) associated with the wastewater scheme.

6. The WWMRC is to make decisions about the application of the fund and in 2016 recommended (which council approved) an additional $300,000 be added to the fund and a further $50,000 for each year of the life of the consent (subject to a review every three years as part of the Long Term Plan process).

7. The committee also agreed to review the original guidelines for applications to the EMEF to encourage more coordinated packages of work rather than standalone applications and establish an independent panel for assessing applications and allocating funds.

Strategic / Statutory Context

8. The Environmental Mitigation and Enhancement Fund is a requirement of TCC’s resource consent to discharge treated effluent to the ocean. The fund currently has approximately $630,000 available. However, the existing fund allocation policy is ineffective in achieving the purpose of the fund.

Options Analysis

9. Through a series of workshops, the tangata whenua members of the committee have drafted an updated Policy Manual to provide a set of eligibility criteria for potential projects, the skills required by those on the independent assessment panel and a set of assessment criteria for projects to be assessed against.

Financial Considerations

10. The EMEF currently has approximately $630,000 available for projects, with a further $50,000 +CPI to be added for the 2020-21 financial year. The 2021-24 Long Term Plan (LTP) will include a further $50,000 per year (+CPI) to be reviewed as part of the LTP process.

Legal Implications / Risks

11. N/A

Consultation / Engagement

12. Community engagement on this matter is not proposed or intended.

Significance

13. Under the Significance and Engagement Policy 2014, this matter is of low significance due to there being no change in the way the wastewater activity operates.

Click here to view the TCC Significance and Engagement Policy

Next Steps

14. After adoption of the policy manual, it is proposed that staff will put together a proposal for creating the independent panel required to assess the project / initiative stream applications with the aim of opening the fund for applications in early 2021

Attachments

1. FINAL EMEF Policy Manual August 2019 - A11678543 ⇩

Wastewater Management Review Committee Meeting Agenda

26 August 2020

8.2 5 Yearly Monitoring, Upgrade and Technology Review Report

File Number: A11677807

Author: Radleigh Cairns, Environmental Programme Leader

Authoriser: Nic Johansson, General Manager: Infrastructure

Purpose of the Report

1. For the committee to review the completed 5 yearly Monitoring, Upgrade and Technology Review (MUTR) Report and approve for submission to Bay of Plenty Regional Council.

Recommendations

That the Wastewater Management Review Committee:

(a) Receive the 5 yearly Monitoring, Upgrade and Technology Report

(b) Approve the report for submission to the Bay of Plenty Regional Council

Executive Summary

2. CH2M Beca have updated the draft 5 yearly MUTR report reviewed by the committee in August 2019.

3. The Tangata Whenua Cultural Report has been incorporated and its recommendations and a staff response included in the final report.

4. The final report is now ready for submitting to BoPRC for assessment.

Background

5. RC 62878 requires Tauranga City Council (TCC) to commission the preparation of a comprehensive assessment of the wastewater discharge and the operation and effects of the Wastewater Scheme and technological developments in relation to wastewater treatment and disposal and re-use systems and techniques.

6. The scope of the assessment should address but is not limited to the following:

a) Progress towards the permit holder’s objective of “towards zero waste”.

b) Progress in adoption or promotion of SmartGrowth Stretch Targets.

c) Technological changes and advances in relation to wastewater management, treatment and disposal and beneficial re-use technologies which may be relevant to the ongoing operation of the Wastewater Scheme, including the availability of alternatives to the current waterborne wastewater system such as waterless toilet systems.

d) The results and associated assessment of the permit holder’s sampling monitoring undertaken in accordance with the resource consents, including the adequacy and scope of such monitoring and sampling.

e) Ongoing compliance with the requirements of all relevant resource consents particularly in relation to any reported non-compliance with consent conditions.

f) The implications of any relevant changes in legislation or policy relevant to the ongoing operation or compliance of the Wastewater Scheme, including standards relevant to receiving environments affected by the Wastewater Scheme.

g) The cost of any potential technological changes having regard to the best practicable option for addressing the relevant issue.

7. The consent contemplates that tangata whenua will prepare a paper for submission to the independent consultant on the outcomes of any cultural monitoring or any other issue relevant to the operation of the permits.

8. The committee approved the use of CH2M Beca as the independent consultant at the 29 May 2019 committee meeting.

9. A draft 5 yearly MUTR report was reviewed by the committee in August 2019 and a draft cultural report reviewed in June 2020.

10. The reports have been updated with the recommendations made by the committee and are now ready for submission to the BoPRC.

Strategic / Statutory Context

11. The 5 yearly MUTR Report is a requirement of TCC’s resource consent to discharge treated effluent to the ocean. The review gives the committee and BoPRC a comprehensive assessment of the wastewater operations, management and discharge

Financial Considerations

12. The review report is funded through operational budgets.

Consultation / Engagement

13. Community engagement on this matter is not proposed or intended.

Significance

14. Under the Significance and Engagement Policy 2014, this matter is of low significance due to there being no change in the way the wastewater activity operates.

Click here to view the TCC Significance and Engagement Policy

Next Steps

15. The 5 yearly MUTR Report will be submitted to Bay of Plenty Regional Council for assessment and copies forwarded to the Chair of the Review Committee, the CE of the BoPRC and the CE of TCC as required under the consent.

Attachments

1. FINAL MUTR Report August 2020 - A11695061 ⇩

Wastewater Management Review Committee Meeting Agenda

26 August 2020

PDF Creator

Wastewater Management Review Committee Meeting Agenda

26 August 2020

8.3 Wastewater Activities Update Report

File Number: A11679940

Author: Radleigh Cairns, Environmental Programme Leader

Authoriser: Nic Johansson, General Manager: Infrastructure

Purpose of the Report

1. The wastewater activities report provides information on the current activities in the wastewater area.

Recommendations

· That the Wastewater Management Review Committee receives the Wasterwater Activities Update report.

Discussion

2. Final Effluent Pipeline Upgrade

The Final Effluent Pipeline upgrade is progressing well with works continuing a pace. The project is in it’s final stages with the connection to the treatment plant infrastructure continuing and will be operational by the end of September 2020.

3. Desludging of Pond One

Work is continuing on the tender documents for the desludging contract. Requirements around minimising the seepage rates during desludging and final methodologies are being included. Potential mitigation measures that could be put in place are being assessed. Preliminary earthworks to create a platform for biosolids trenches on the closed landfill will begin shortly. This material will in part come from the removal of preload for the second bioreactor and third clarifier at the wastewater plant.

4. Annual Seepages Report

As this year is also the five yearly review of the seepages consent, staff have contracted Boffa Miskell to report on the full five year data set and analyse the years data against the five year trends. The report is being finalised and will be available shortly.

Monitoring showed that seepages reduced quickly after desludging finished in March 2019 helped by low pond levels due to the work undertaken on the final effluent pipeline and the dry weather. The seepages have always been high in salinity indicating that a portion of the flow is from salt water intrusion during high tide. On average 25% of the observed seepage is salt water rather than sourced from groundwater or the ponds.

5. Draft 30-year Wastewater Infrastructure Plan LTP 2021 Update

The draft 30-year wastewater infrastructure plan (LTP 2021 update) has still to be completed. The key drivers of this plan were to optimise overall operation, achieve consent compliance and capture all anticipated upgrades to 2048 in order to meet existing levels of service and future growth requirements. The committee has previously requested input into this report prior to finalising and staff are organising a workshop in September 2020 to enable this.

6. Wastewater Strategic Modelling and Planning Project

Council has recently commissioned the development of a strategic wastewater model to identify peak wet weather flows in the network leading to the WWTPs. It will also be used to identify mitigation options to address Inflow and Infiltration into the network, and most importantly inform future discussions with the community on potential Levels of Service for the network. Model delivery is anticipated in early 2021 enabling Level of Service discussions to occur through to the 2024/34 Long Term Plan process. An important part of this work is to develop a Wastewater Network Strategy that will integrate with the WWTP 30 year Infrastructure Plan.

7. Regional Best Practice Guidelines for Wastewater Overflows

The Regional Guidelines developed by the Regional Council lead Wastewater Management Group are being incorporated into council’s current response, notification and reporting processes. Staff presented to the Rangapū Mana Whenua o Tauranga Moana Partnership group at the end of July 2020. Initial feedback was that the notification procedure was working well, but that further discussion was required on reporting of overflows to land and inclusion of cultural impacts of overflows in the response. The RMW members also requested to be included in the overflow notification list. Staff will be setting up further discussions with iwi and hapū RMA representatives as a next step.

8. Landward Section of Outfall Upgrade

Staff are continuing work on getting an agreed construction management plan with the land owner for the works prior to any further community engagement beginning. CCTV of the landward pipeline section from Maranui Street to the beach manhole was undertaken in early August. The video showed that relining this section of the pipeline would be possible. CCTV of the marine section is highly weather dependent which has pushed back the timeframe.

9. Marine Outfall Review

The current focus for the outfall review will be in preparing an Indicative Business Case (IBC) using the Better Business Case (BBC) framework. BBC is the Government’s endorsed investment decision framework and will provide an ideal fit to consider further investment into the Te Maunga wastewater treatment plant and outfall while considering the implications of other wastewater planning workstreams within TCC. The intent is that the IBC will reconfirm (or otherwise) the previously identified long listed options and the selection of a short-list for the Marine outfall. It is intended that staff will come back to the committee at the next workshop (September 2020) to discuss how and when staff will come back to the committee for input into the process.

Next Steps

10. Further updates will be provided at the next Wastewater Management Review Committee (WWMRC) Meeting.

Attachments

Nil


AGENDA Wastewater Management Review Committee Meeting Wednesday, 26 August 2020
I hereby give notice that a Wastewater Management Review Committee Meeting will be held on:
Date:	Wednesday, 26 August 2020
Time:	1pm
Location:	Tauranga City Council Council Chambers 91 Willow Street Tauranga
Please note that this meeting will be livestreamed and the recording will be publicly available on Tauranga City Council's website: www.tauranga.govt.nz.
Marty Grenfell Chief Executive