Agenda of Ordinary Council Meeting

Draft Emergency Council Meeting Minutes

14 April 2020

MINUTES

Emergency Council Meeting

Tuesday, 14 April 2020

Order of Business

1 Apologies. 3

2 Declaration of Conflicts of Interest 3

3 Business. 3

3.1 Crown Infrastructure Partners COVID Economic Stimulus Package Application. 3

3.2 Covid-19 - Short term business sector relief options. 4

4 Discussion of Late Items. 4

MINUTES OF Tauranga City Council
Emergency Council Meeting
HELD AT THE Tauranga City Council (by video conference)
ON Tuesday, 14 April 2020 AT 11.30am

PRESENT: Mayor Tenby Powell (Chairperson), Cr Larry Baldock (Deputy Chairperson), Cr Jako Abrie, Cr Kelvin Clout, Cr Bill Grainger, Cr Andrew Hollis, Cr Heidi Hughes, Cr Dawn Kiddie, Cr Steve Morris, Cr John Robson, Cr Tina Salisbury

1 Apologies

Nil

2 Declaration of Conflicts of Interest

Nil

3 Business

3.1 Crown Infrastructure Partners COVID Economic Stimulus Package Application

Staff Marty Grenfell, Chief Executive

Christine Jones, General Manager: Strategy & Growth

Key points

· Outlined a three-tier approach to the COVID recovery plan; the Crown Infrastructure Partners (CIP) programme was in Tier 1.

· Highlighted that Tauranga City Council (TCC) would have a large part to play in the post-COVID recovery of Tauranga City.

· A regional package with being considered jointly with other Bay of Plenty local authorities; the regional package would endorse individual council packages. SmartGrowth was also lodging applications for projects under the Urban Growth partnership.

· Was a CIP requirement to complete a prioritisation process and provide views on the relative priorities of projects.

· CIP applications focussed on projects that would be shovel-ready within six to twelve months; there was a very detailed application process for each project submitted along with the Overview Statement.

· TCC’s application was grouped into two packages: Creating Communities and Housing for All; and Employing our People.

· Support for the priority given to the various projects was sought.

In response to questions

· Moving the Memorial Park recreation/aquatic facility up in priority would require the project being shovel-ready in 6-12 months; a feasibility study would need to be approved. Bay Venues Limited (BVL) was confident that a detailed design and resource consent process could be fast-tracked for the project to be ready 6-9 months post lockdown. BVL had indicated support for the Memorial Park aquatic facility becoming Priority 1 and the visitor leisure facilities becoming Priority 2.

· To be shovel-ready, the design brief would need to commence almost immediately and would require commitment of council funding of $350,000, before the Annual Plan process.

· Clarified that the Memorial Park leisure facility was a separate project to the Memorial Park/Strand walkway; the two projects were in different stages of readiness.

· Noted that the priority given was only one factor that would be considered; other likely factors were employment; extent of project readiness; geographic distribution across the country.

· Improvement opportunities for cycleways were included in various projects within the package such as the Arataki multi-modal project, Totara Street and the Te Papa intensification plan.

Discussion points raised

· The priority to be given to various projects was discussed. Noted there was still the Annual Plan process to work through in conjunction with the central government funding decisions.

Resolution CO5/20/1

Moved: Cr Larry Baldock

Seconded: Cr John Robson

That the Council:

(b) Approves the package of projects as described in the “Overview Statement” for submission to the Crown Infrastructure Partners Economic Stimulus Process with the following amendment: that the priority attributed to the Memorial Park Recreation and Leisure Hub project be increased, with the Aquatics and indoor facility being Priority:1 and the Visitor leisure facilities being Priority:2

In Favour: Mayor Tenby Powell, Crs Tina Salisbury, Larry Baldock, Kelvin Clout, Bill Grainger, Andrew Hollis, Dawn Kiddie, Steve Morris, John Robson and Jako Abrie

Against: Cr Heidi Hughes

carried 10/1

Carried

At 12.36pm the meeting adjourned.

At 12.45pm the meeting reconvened.

3.2 Covid-19 - Short term business sector relief options

Staff Christine Jones, General Manager: Strategy & Growth

Ross Hudson, Strategic Advisor

Key points

· Council continued to work with the Chamber of Commerce and Priority One to assess the impact of COVID on Tauranga’s business community.

Discussion points raised

· Particularly important for Council to support small-medium businesses.

· Noted the limited number of financial and funding levers available to Council to use.

Resolution CO5/20/2

Moved: Cr John Robson

Seconded: Cr Tina Salisbury

That the Council:

(a) Requests that staff report back to the next Council meeting on options for specific short-term community and business support measures, as identified and agreed in this meeting;

(b) Commits to working with the business community through Priority One and the Chamber of Commerce to produce a comprehensive economic response to Covid-19.

Carried

4 Discussion of Late Items

Nil.

The meeting closed at 1.03pm

The minutes of this meeting were confirmed at the Ordinary Meeting of the Tauranga City Council held on 17 November 2020.

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CHAIRPERSON

UNCONFIRMED Ordinary Council Meeting Minutes

21 April 2020

MINUTES

Ordinary Council Meeting

Tuesday, 21 April 2020

Order of Business

1 Apologies. 3

2 Public Forum.. 3

3 Acceptance of Late Items. 3

4 Confidential Business to be Transferred into the Open. 4

5 Change to the Order of Business. 4

6 Confirmation of Minutes. 4

Nil

7 Declaration of Conflicts of Interest 4

8 Deputations, Presentations, Petitions. 4

Nil

9 Recommendations from Other Committees. 4

Nil

10 Business. 4

10.1 Chief Executive Report 4

10.2 Amendment to emergency committee following law change. 6

10.3 Draft 2020/21 Annual Plan - COVID19 update. 6

10.4 COVID-19 Council financial relief measures. 7

10.5 New Zealand Local Government Funding Agency Amendments. 8

10.6 Dog Registration Fee Report 9

10.7 New Bus Shelter Sites Update. 10

10.8 CCO Half Yearly Reports, Draft Statements of Intent and Increase to BVL's Two Way Loan Agreement 10

11 Discussion of Late Items. 12

12 Public Excluded Session. 12

MINUTES OF Tauranga City Council
Ordinary Council Meeting
HELD AT THE Tauranga City Council (by video conference)
ON Tuesday, 21 April 2020 AT 1pm

PRESENT: Mayor Tenby Powell, Cr Larry Baldock, Cr Jako Abrie, Cr Kelvin Clout, Cr Bill Grainger, Cr Andrew Hollis, Cr Heidi Hughes, Cr Dawn Kiddie, Cr Steve Morris, Cr John Robson, Cr Tina Salisbury

IN ATTENDANCE: Marty Grenfell (Chief Executive), Paul Davidson (General Manager: Corporate Services), Barbara Dempsey (General Manager: Regulatory & Compliance), Susan Jamieson (General Manager: People & Engagement), Nic Johansson (General Manager: Infrastructure), Christine Jones (General Manager: Strategy & Growth), Gareth Wallis (General Manager: Community Services), Mohan De Mel (Treasurer), Jeremy Boase (Manager: Strategy & Corporate Planning), Kathryn Sharplin (Manager: Finance), Frazer Smith (Manager: Strategic Finance & Growth), Jim Taylor (Transactional Services Manager), Nick Swallow (Manager: Legal & Commercial), Sam Fellows (Manager: Environmental Regulation), Anne Blakeway (Manager: CCO Relationships and Governance), Mark Smith (Manager: Parks & Recreation), Ross Hudson (Strategic Advisor), Philippa Browne (Traffic Safety & Planning Specialist), Coral Hair (Manager: Democracy Services), Robyn Garrett (Team Leader: Committee Support), Raj Naidu (Committee Advisor), Jenny Teeuwen (Committee Advisor)

1 Apologies

Nil

2 Public Forum

Nil

3 Acceptance of Late Items

Resolution CO6/20/1

Moved: Cr Larry Baldock

Seconded: Cr Steve Morris

(a) That the following items be included in the agenda:

· Chief Executive Report

· COVID-19 Council financial relief measures

· New Zealand Local Government Funding Agency Amendments

(b) The above items were not included in the original agenda because they were not available at the time the agenda was issued. These reports were late due to the need to respond quickly to the multiple complex issues arising from the COVID-19 situation and require decisions that cannot be delayed until the next Council meeting.

Carried

4 Confidential Business to be Transferred into the Open

Nil

5 Change to the Order of Business

Change the Order of Business

Resolution CO6/20/2

Moved: Mayor Tenby Powell

Seconded: Cr Larry Baldock

That the first item of business be the CE Report, and that the reports: COVID-19 Council financial relief measures and NZ Local Government Funding Agency Amendments become business items 4 and 5; following the Draft Annual Plan COVID-19 update.

Carried

6 Confirmation of Minutes

Nil

7 Declaration of Conflicts of Interest

Nil

8 Deputations, Presentations, Petitions

Nil

9 Recommendations from Other Committees

Nil

10 Business

10.1 Chief Executive Report

Staff: Marty Grenfell, Chief Executive

Key points

· The report was taken as read; noted that the report contained two recommendations.

In response to questions

· It was expected that construction for the Wharf St upgrade could start under COVID Level 3. Staff were working with Wharf St businesses to determine which businesses were planning to open in order to manage the impacts of construction.

· Initial work in relation to Memorial Park needed to be done regardless of Crown Infrastructure Partners (CIP) funding application success; part of the Te Papa intensification. The sooner the work was started the higher the chance of the project being shovel-ready in the timeframe required.

· Opex implications of the projects were being worked through. There was still a decision-making process for Council whether operationally the various projects were affordable even if capital funding was received from the Crown.

· The Annual Plan would need to be modified and reconsulted, including the implications of the success or otherwise of the CIP process; the executive team was working through what the Annual Plan timeframe would now look like.

· Next steps for the SAP project were training and live roll-out and use, migration of data, and upskilling of the organisation and use in a live sense.

Discussion points raised

· Money spent on the Memorial Park project would not be money wasted as it was a question of timing of work rather than whether the work would happen, was needed as part of Te Papa intensification.

· Memorial Park was a significant project that needs to be thought through thoroughly in terms of both community needs and CIP application.

· The longer it took to start the Memorial Park project, the less likely the project would meet the shovel-ready criteria. Memorial Park was the highest priority facility development; the Council funding demonstrated commitment to the project regardless of whether CIP funding was available or not. There was also a high element of goodwill currently with TECT in terms of their funding contribution.

· Project decisions needed to be assessed against all four wellbeings, including environmental wellbeing.

Resolution CO6/20/3

Moved: Mayor Tenby Powell

Seconded: Cr Larry Baldock

The motion was taken in parts:

That the Council:

(a) Receives the Chief Executive Report;

In Favour: Mayor Tenby Powell, Crs Larry Baldock, Jako Abrie, Kelvin Clout, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury.

Against: Nil

carried 11/0

Carried

(b) Approves a funding contribution of $350,000 (being a ‘bring forward’ of capital

expenditure from the 2021/22 financial year) for the next phase of the Memorial Park Recreation & Leisure project, subject to BVL securing the remaining $350,000 from TECT.

Resolution CO6/20/4

Moved: Cr Larry Baldock

Seconded: Cr John Robson

That recommendation (b) “Approves a funding contribution of $350,000 (being a ‘bring forward’ of capital expenditure from the 2021/22 financial year) for the next phase of the Memorial Park Recreation & Leisure project, subject to BVL securing the remaining $350,000 from TECT” be left to lie on the table.

In Favour: Mayor Tenby Powell, Crs Larry Baldock, Bill Grainger, Andrew Hollis, Dawn Kiddie, Steve Morris, John Robson and Tina Salisbury

Against: Crs Jako Abrie, Kelvin Clout and Heidi Hughes

carried 8/3

Carried

10.2 Amendment to emergency committee following law change

Staff: Nick Swallow, Manager: Legal & Commercial

Key points

· The report was taken as read; it was a technical report reflecting legislation change.

Resolution CO6/20/5

Moved: Cr Kelvin Clout

Seconded: Cr Jako Abrie

That the Council:

(a) In order to enable continuation of Council and Committee meetings under Covid-19 restrictions, modifies resolution CO4/20/9 passed on 24 March 2020 by:

(i) Revoking the suspension of all committees by amending resolution (e) as follows:

“(e) Activates the Emergency Committee from 24 March 2020 to operate during Alert Levels 3 and 4 of the COVID-19 Emergency ~~and suspends all other~~ ~~Committees, apart from the Civil Defence and Emergency Management~~ ~~Joint Committee~~.”

(ii) Deletes resolution (f) being the requirement for a quorum of two members to be physically present.

Carried

10.3 Draft 2020/21 Annual Plan - COVID19 update

Staff: Christine Jones, General Manager: Strategy & Growth

Jeremy Boase, Manager: Strategy & Corporate Planning

Kathryn Sharplin, Manager: Finance

Key points

· The draft Annual Plan (AP) was adopted just as lockdown occurred. Now that the implications of COVID were becoming clearer the AP needed to be reconsidered in the context of the new environment.

· Direction was sought from Council on key factors included in the draft AP, to determine whether more or less focus should be given to those factors in an updated draft. Staff would take this direction into account and bring an updated AP back to Council. There may be a need to reconsult as the updated draft was likely to look significantly different from the current draft and the current Long-Term Plan (LTP).

· Financial modelling now showed a significant reduction in user fees and revenues e.g. Bay Venues Limited events; the implications of the projected reduction was significant in terms of what could be delivered in the capital programme.

In response to questions

· Focus could be the same as in the current AP. If focus was increased that would concentrate efforts on that activity or factor.

· Guidance around focus would provide enough direction for staff to come back to Council with a redrafted AP with an appropriate level of detail. It was a matter of understanding what essential services must be delivered and then determining the priority of other discretionary activities in terms of what was affordable. Any Crown funding and its impacts on levels of service delivery would be factored in as received.

Resolution CO6/20/6

Moved: Cr Larry Baldock

Seconded: Cr Andrew Hollis

That the Council:

(a) Recognises that the impacts of the COVID-19 pandemic on the nation, the city, and the council will require significant reconsideration of the draft 2020/21 Annual Plan prior to adoption by 30 June 2020 or later.

(b) Recognises that the direct impact on Council of government stimulus package opportunities is currently unknown and that, depending on the outcome of those opportunities, further analysis and options beyond those covered by this report may need to be considered by Council prior to the adoption of the 2020/21 Annual Plan.

(d) Notes that staff will conduct further work on planning scenarios relating to future disruption assumptions to be brought to a subsequent Council or Committee meeting for endorsement.

Carried

At 2.45pm the meeting adjourned.

At 2.55pm the meeting reconvened.

10.4 COVID-19 Council financial relief measures

Staff: Ross Hudson, Strategic Advisor

Key points

· Noted that report recommendation (b) had been withdrawn.

· Highlighted s6 of the report, the criteria for assistance; and the matrix which provided detail on each initiative and how it weighed up against the criteria.

· Noted that it was a balancing situation, provision of financial relief was difficult with Council’s current financial position. There was still the ability to consider individual circumstances case-by-case.

In response to questions

· 50% relief for Licence to Occupy (LTO) charges for lockdown-closed businesses was consistent with what other landlords were providing. 50% LTO relief could be used as a starting point and adjusted towards 100% on a case-by-case basis.

Discussion points raised

· Commercial support provided should focus on small to medium enterprises.

· Considered was an appropriate response, working within council financial constraints while trying to address community concerns.

Resolution CO6/20/7

Moved: Cr Steve Morris

Seconded: Cr John Robson

That the Council:

(a) Agrees to provide funding provision of up to $100,000 for User Fees and Charges relief until 30 September 2020, to allow consideration of requests for case by case exemptions on the basis of hardship; agrees that this fund should be loan funded and delegates to the Chief Executive responsibility for decisions on that fund.

(c) Consider amending the Rates Remission Policy as part of the 2020/2021 Annual Plan deliberations, in order to retain a consistent remission for future emergency events.

(d) Continues to work with Central Government to extend its rates rebate scheme; but does not create a ratepayer funded rates rebate scheme.

(e) Provides, for commercial and residential Licence to Occupy, Lease and Grazing agreements, a 50% rent relief (up to 100% in respect of LTOs only) for those organisations that meet the Government’s COVID-19 support package criteria, to the end of this financial year (30 June 2020); with any further adjustments and longer-term rent freezes to be considered on a case-by-case basis and factored into revenue assumptions through the 2021 Annual Plan process.

(f) Provides a full rent abatement for community organisations at the Historic Village for the last three months of this financial year and a 50% abatement for commercial tenants; with a further 3-6 month rent abatement for community organisations, and commercial tenants with proven hardship, to be considered in through 2021 Annual Plan process.

(g) Provides a full rent abatement for community organisations and sports groups leasing land directly from Council for the last three months of this financial year; and considers a further 6-12 month rent abatement through the 2021 Annual Plan process.

Carried

10.5 New Zealand Local Government Funding Agency Amendments

Staff: Mohan De Mel, Treasurer

Key points

· The amendments would allow Council-controlled organisations (CCOs) to borrow directly from the Local Government Funding Agency (LGFA) rather than through parent Councils. Agreements with CCOs could be put in place from 1 July 2020.

· The proposed changes had been reviewed by Simpson Grierson

In response to questions

· Councils would have to approve the agreement, put a structure in place upfront, and underwrite the loan. The amendments allowed CCO holding company structures to access LGFA loans.

· Would still have two-way loan agreements. If undertaking a major development that required debt funding, a CCO would get the same rates whether via council or directly to LGFA.

· Clarification was provided around status of debt held by Bay Venues Limited (BVL).

Resolution CO6/20/8

Moved: Cr John Robson

Seconded: Cr Jako Abrie

That the Council:

(a) Receives the New Zealand Local Government Funding Agency Amendments report.

(b) Authorises the Council’s entry into the documentation noted in this report.

(c) Authorises any two of the Council’s elected members to execute the following deeds for the purposes of recommendations (b) above:

(i) Amendment and Restatement Deed (Multi-issuer Deed);

(ii) Amendment and Restatement Deed (Notes Subscription Agreement); and

(iii) Amendment and Restatement Deed (Guarantee and Indemnity).

(d) Authorises the Chief Executive to execute the Chief Executive Certificate and such other documents and take such other steps on behalf of Council as the Chief Executive considers it is necessary or desirable to execute or take to give effect to recommendation (b) above.

Carried

10.6 Dog Registration Fee Report

Staff: Barbara Dempsey, General Manager: Regulatory & Compliance

Sam Fellows, Manager: Environmental Regulation

Key points

· Council was required to set dog registration fees by resolution not through the AP process. Registration was required by 1 July.

· No changes were proposed this year

· Noted the historic concern around the quantum in the revenue budget and the actual amount of fees charged. Staff endeavoured to make sure all dogs were registered and revenue maximised.

In response to questions

· Around 95% of Animal Control time was on dogs, very limited stock work in a city.

· Payment flexibility could be considered on a case-by-case basis payment; legislatively, a dog was not registered until full fees were paid.

Resolution CO6/20/9

Moved: Cr Larry Baldock

Seconded: Cr Tina Salisbury

That the Council:

(a) Receives the report; and

(b) Resolves to maintain Dog registration at $87.00 per dog and $130.00 for Dangerous Dogs.

Carried

10.7 New Bus Shelter Sites Update

Staff: Nic Johansson, General Manager: Infrastructure

Philippa Browne, Traffic Safety & Planning Specialist

Key points

· The report provided an update on current status. Had expected to have had a hearing by now; the report recommendations provided for the continuation of the process.

In response to questions

· The person adjacent to the proposed bus shelter location had the right to object. There were about 10 objectors that needed the opportunity to be given a hearing; hearings were possible under COVID Level 2.

· Hearings were regulatory style.

· All bus shelters currently funded were being progressed.

Resolution CO6/20/10

Moved: Cr Steve Morris

Seconded: Cr Andrew Hollis

That the Council:

(i) Receives the report updating on progress of bus shelter installation and acknowledges that installation will continue where no formal objections have been received.

(ii) Approves to proceed with arrangements for a public hearing to consider formal objections to the installation of bus shelters, at an appropriate time with regard to alert levels and Covid-19 restrictions.

Carried

10.8 CCO Half Yearly Reports, Draft Statements of Intent and Increase to BVL's Two Way Loan Agreement

Staff: Anne Blakeway, Manager: CCO Relationships and Governance

Key points

· The report addressed various procedural and legislative requirements.

· Council was obliged to receive the CCOs Half-yearly reports. Noted that the second half of the financial year would be impacted by COVID.

· Feedback on the CCO Draft Statements of Intent was drafted pre-COVID; expected that CCOs would need to revise their Statements in terms of COVID, with revised financial forecasting.

· Approval of an increase in the Bay Venues Limited (BVL) two-way loan was sought. Financial forecasting around the level of debt showed a need to extend the loan provision up to $25m; tie extension would be subject to BVL working with Council on a weekly basis and subject to Council staying within its Treasury Policy.

In response to questions

· The short-term increase to the BVL two-way loan would be reviewed following approval of the Annual Plan. Clarification was provided around the scope of the loan arrangement; the increase was needed for short-term cash management. If BVL could borrow directly from LGFA in the future than the quantum of this loan will decrease.

· Noted a need to be transparent about debt retirement and funding from the depreciation reserve.

· BOPLASS also had a small loan facility, currently at zero.

· TBOP was relooking at their strategy and financial position in terms of the impact of COVID; a significant period of recovery was expected. Noted that the majority of tourism revenue in the Western Bay of Plenty was from domestic tourism.

Resolution CO6/20/11

Moved: Cr Larry Baldock

Seconded: Cr John Robson

That the Council:

(a) Receives the CCO half yearly reports, draft statements of intent and increase to BVL’s two-way loan agreement cover report, noting that further information is provided in the attached reports.

(b) Receives the half yearly reports to 31 December 2019 report (Attachment 1):

(i) Receives Bay Venues Limited’s report on its performance for the six months to 31 December 2019 as required by the 2019-2020 Statement of Intent.

(ii) Receives Bay of Plenty Local Authority Shared Services Limited’s report on its performance for the six months to 31 December 2019 as required by the 2019-2020 Statement of Intent.

(iii) Receives Tauranga Art Gallery Trust’s report on its performance for the six months to 31 December 2019 as required by the 2019-2020 Statement of Intent.

(iv) Receives Tourism Bay of Plenty’s report on its performance for the six months to 31 December 2019 as required by the 2019-2020 Statement of Intent.

(v) Receives the Local Government Funding Agency’s report on its performance for the six months to 31 December 2019 as required by the 2019-2020 Statement of Intent.

(i) Receives the draft Statements of Intent (SOIs) for Tauranga City Council’s CCOs; Bay of Plenty Local Authority Shared Services Limited, Bay Venues Limited, Tauranga Art Gallery Trust, Tourism Bay of Plenty, and the Local Government Funding Agency for 2020/21 to 2022/23.

(ii) Approves the shareholder comments on those draft SOIs, while expecting that it will be necessary for the CCOs to revise their SOIs and financial and non-financial targets prior to 30 June 2020, in response to the COVID-19 pandemic.

(iii) Notes that as joint shareholder of TBOP, Western Bay of Plenty District Council (WBOPDC) will be asked at their next Council meeting to approve the shareholder comments on the draft Statement of Intent for TBOP.

(d) Approves an increase to the Intra-Group Two-Way Loan Agreement between Tauranga City Council and Bay Venues Limited, from $20.1 million to $25 million (Attachment 3):

(i) Noting that this is subject to Bay Venues Limited continuing to work with council staff in monitoring their cashflow position.

(ii) Delegates to Tauranga City Council’s Emergency Committee the authority to provide further increases to the Intra-Group Two-Way Loan Agreement with Bay Venues Limited during the COVID-19 pandemic, when a resolution of Council is not possible.

(iii) Noting that this is subject to Tauranga City Council being able to remain within its Treasury Policy limits.

Carried

11 Discussion of Late Items

Late items were discussed as part of business.

12 Public Excluded Session

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution CO6/20/12

Moved: Cr Tina Salisbury

Seconded: Cr Kelvin Clout

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

12.1 - 2020 Appointment of CCO Board Members

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied

s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The meeting closed at 4.10pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 17 November 2020.

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CHAIRPERSON

UNCONFIRMED Ordinary Council Meeting Minutes

16 June 2020

MINUTES

Ordinary Council Meeting

Tuesday, 16 June 2020

Order Of Business

1 Apologies. 3

2 Public Forum.. 3

2.1 Emma Jones - Clear the Air Mount Maunganui 3

3 Acceptance of Late Items. 4

3.1 Acceptance of Late Items. 4

4 Confidential Business to be Transferred into the Open. 5

5 Change to the Order of Business. 5

6 Confirmation of Minutes. 5

6.1 Minutes of the Council meeting held on 17 December 2019. 5

6.2 Minutes of the Council meeting held on 19 May 2020. 5

6.3 Minutes of the Council meeting held on 28 May 2020. 5

7 Declaration of Conflicts of Interest 6

8 Deputations, Presentations, Petitions. 6

Nil

9 Recommendations from Other Committees. 6

Nil

10 Business. 6

10.5 Appointment of Chairs and Deputy Chairs of Committees and SmartGrowth Leadership Group appointees and remuneration. 6

10.1 Adoption of draft Annual Plan 2020/21. 9

10.2 Extension of the 2019/20 Development Contributions Policy. 10

10.3 Tangata Whenua representative appointment to Finance, Audit and Risk Committee. 11

10.4 Procedural closure motion. 11

11 Public Excluded Session. 12

11.1 Public Excluded Minutes of the Council Meeting held on 17 December 2019. 12

11.2 Public Excluded Minutes of the Council Meeting held on 19 May 2020. 12

11.3 Request approval for Exemption to Open Competiton for TC30/20 Elizabeth Street Upgrade. 12

12. Public Excluded Resolutions transferred into the public arena. 13

12.1 Public Excluded Resolutions Transferred into the Public Arena. 13

MINUTES OF Tauranga City Council

Ordinary Council Meeting

HELD AT THE Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga

ON Tuesday, 16 June 2020 AT 11am

PRESENT: Mayor Tenby Powell (Chairperson), Deputy Mayor Tina Salisbury, Cr Jako Abrie, Cr Larry Baldock, Cr Kelvin Clout, Cr Bill Grainger, Cr Andrew Hollis, Cr Heidi Hughes, Cr Dawn Kiddie, Cr Steve Morris and Cr John Robson

IN ATTENDANCE: Marty Grenfell (Chief Executive), Paul Davidson (General Manager: Corporate Services), Barbara Dempsey (General Manager: Regulatory & Compliance), Susan Jamieson (General Manager: People & Engagement), Nic Johansson (General Manager: Infrastructure), Christine Jones (General Manager: Strategy & Growth), Gareth Wallis (General Manager: Community Services), Jeremy Boase (Manager: Strategy and Corporate Planning), Nick Swallow (Manager: Legal and Commercial), Josh Logan (Team Leader: Corporate Planning), Mohan de Mel (Treasurer), Tracey Hughes (Financial Insights and Reporting Manager), Sheree Covell (Financial Analyst), (Ana Blackwood (Development Contributions Policy Analyst), Avon Adams (Manager: Communication and Engagement), Scott MacLeod (Group Communication Advisor), Carlo Ellis (Manager: Strategic Māori Engagement), Ross Boreham (Civic Communications Specialist), Coral Hair (Manager: Democracy Services), Robyn Garrett (Team Leader: Committee Support), Raj Naidu (Committee Advisor) and Jenny Teeuwen (Committee Advisor)

1 Apologies

Nil

2 Public Forum

2.1 Emma Jones - Clear the Air Mount Maunganui

A copy of the presentation for this item can be viewed on Tauranga City Council’s (TCC) website in the Minutes Attachments document for this meeting.

Key points

· Clear the Air was a Mount Maunganui Community Group focused on air quality concerns including dust, odours (toxic and non-toxic) and methyl bromide use at the Port of Tauranga.

· There was a growing frustration in the community with the lack of action over air pollution.

· The Mt Maunganui industrial area was a designated polluted airshed according to Bay of Plenty Regional Council (BOPRC) monitoring data and report.

· There was no buffer between residential and industrial zones which created serious health concerns and raised a question regarding the future vision for Mt Maunganui.

· Clear the Air was asking for a zoning review of the industrial land and an aggressive plan for the relocation of heavy industry to free up the space for development more in line with the city vision and community health and wellbeing.

· A tank farm was proposed to be sited next to the Whareroa Marae and this had sparked a large response with over 24,000 engagements on their Facebook site.

· The consent for the tank farm had been a catalyst for change.

· People were demanding that the resource consent for the tank farm be publicly notified so that the public could have their say and a voice in these big decisions.

· Dual consent application – BOPRC had made a notification assessment; TCC had placed the processing of the consent on hold awaiting a cultural impacts assessment and a conversation with Whareroa Marae.

· Observed that there was a widespread perception in the community that BOPRC had a conflict of interest as 51% owners of the Port of Tauranga.

· Whareroa Marae felt that it was not been listened to.

· Clear the Air asked the Council to consider having a conversation around questions such as:

1. Do we still need an industrial complex near the port?

2. Are there better ways we can mitigate and still build?

3. Have we considered the cumulative effect, and the impact of the designation of the polluted airshed?

4. What would a buffer zone look like?

· Modern city design would not allow heavy industry so close to residential areas. Cities had evolved and council needed to be cognisant of that.

In response to questions

· A follow-up staff report to Council was requested to respond to the concerns raised by Clear the Air regarding the tank farm application. The report should address the impacts of the tank farm; TCC and BOPRC roles in the consenting process particularly regarding public notification and assessment of effects; and the current work that TCC and BOPRC were undertaking together on the future of Mount Maunganui within the City Plan and Regional Policy Statement and resources required to progress this work.

· Noted that future planning frameworks could not address existing use rights.

Staff Action

1. Request a report to Council on the impacts of the tank farm, TCC’s role in the consenting process, and work being jointly undertaken by TCC and BOPRC on planning for the future of the Mount Maunganui area.

Attachment

1 Presentation - Emma Jones - Clear the Air Mount Maunganui

3 Acceptance of Late Items

3.1 Acceptance of Late Items

Resolution CO13/20/1

Moved: Cr John Robson

Seconded: Cr Tina Salisbury

That the following items be included in the agenda:

· Appointment of Chairs and Deputy Chairs of Committees and Smartgrowth Leadership Group appointees and Remuneration

· Request approval for Exemption to Open Competiton for TC30/20 Elizabeth Street Upgrade (to be considered in public excluded business)

These items were not able to be included in the agenda when published as information relevant to the reports was unavailable at that time.

Carried

4 Confidential Business to be Transferred into the Open

Nil

5 Change to the Order of Business

The Mayor indicated that item 10.5 - Appointment of Chairs and Deputy Chairs of Committees and Smartgrowth Leadership Group appointees and Remuneration, would be the first item of business.

6 Confirmation of Minutes

6.1 Minutes of the Council meeting held on 17 December 2019

Resolution CO13/20/2

Moved: Cr Kelvin Clout

Seconded: Cr Jako Abrie

That the minutes of the Council meeting held on 17 December 2019 be confirmed as a true and correct record.

Carried

6.2 Minutes of the Council meeting held on 19 May 2020

Resolution CO13/20/3

Moved: Cr Kelvin Clout

Seconded: Cr Jako Abrie

That the minutes of the Council meeting held on 19 May 2020 be confirmed as a true and correct record.

Carried

6.3 Minutes of the Council meeting held on 28 May 2020

Resolution CO13/20/4

Moved: Cr Kelvin Clout

Seconded: Cr Jako Abrie

That the minutes of the Council meeting held on 28 May 2020 be confirmed as a true and correct record.

Carried

7 Declaration of Conflicts of Interest

Nil

8 Deputations, Presentations, Petitions

Nil

9 Recommendations from Other Committees

Nil

10 Business

10.5 Appointment of Chairs and Deputy Chairs of Committees and SmartGrowth Leadership Group appointees and remuneration

Staff Coral Hair and Nick Swallow

Key points

· Remuneration changes would be required to reflect changes to the governance structure.

· The entire remuneration pool was required to be allocated.

· The Remuneration Authority’s approval was required.

In response to questions

· Cr Robson was to be appointed as a SmartGrowth representative following the resignation of Cr Clout.

· Remuneration changes would be backdated to the day of appointment.

· The Remuneration Authority’s proposal to reduce remuneration for a six month period in response to COVID-19 would most likely be changed once the Authority was advised of the changes in remuneration resolved at today’s meeting.

Discussion points raised

· Concern was expressed that the Deputy Mayor was not being appointed as a TCC SmartGrowth representative.

· Noted the importance of working constructively with SmartGrowth partners.

· Noted the importance of listening to and challenging alternative views and understanding that the SmartGrowth table should be a place of debate.

· Opportunity now to work with all SmartGrowth partners to take the Western Bay of Plenty forward.

· In terms of remuneration, all councillors contributed in different ways and offices held may not be an accurate reflection of workload, responsibility or community work undertaken by individual councillors.

· A flatter remuneration structure was more in step with other metro councils.

· Different councils had very different governance structures and therefore it was hard to compare ourselves with other councils.

· People stood for office to represent their community rather than for the remuneration.

Resolution CO13/20/5

Moved: Mayor Tenby Powell

Seconded: Cr Tina Salisbury

That the Council:

(a) Receives the report “Appointment of Chairs and Deputy Chairs and Smartgrowth Leadership Group appointees and Remuneration”;

(b) Receives the letter of requisition dated 2 June 2020 signed by six Councillors addressed to the Chief Executive to the extent it covers matters other than the removal of the Deputy Mayor;

(c) Receives the letter from Cr Clout dated 12 June 2020 withdrawing support for the removal of the Deputy Mayor and election of a new Deputy Mayor;

(d) (i) Confirms the chairpersons and deputy chairpersons of the standing committees of Tauranga City Council, except for the Deputy Chairperson of the Finance, Audit and Risk Committee;

(ii) Discharges, in accordance with Clause 31, Schedule 7 of the Local Government Act 2020, the deputy chairperson of the Finance, Audit and Risk Committee of Tauranga City Council appointed by the Mayor under section 41A(3)(c) of the Local Government Act and appoints Cr John Robson as the deputy chairperson of the Finance, Audit and Risk Committee.

(e) (i) Replaces Cr Kelvin Clout, on his resignation as Tauranga City Council representative on the SmartGrowth Leadership Group, with the appointment of Cr John Robson;

(ii) Approves, in the event that SmartGrowth approves the appointment of alternates, that Deputy Mayor Tina Salisbury be appointed as the alternate.

In Favour: Mayor Tenby Powell (Chairperson), Deputy Mayor Tina Salisbury, Cr Jako Abrie, Cr Kelvin Clout, Cr Bill Grainger, Cr Andrew Hollis, Cr Heidi Hughes, Cr Dawn Kiddie, Cr Steve Morris and Cr John Robson

Against: Cr Larry Baldock

CARRIED 9/1

Carried

Motion

Moved: Cr John Robson

Seconded: Cr Dawn Kiddie

That the Council:

(f) Alters the remuneration of elected members, subject to approval by the Remuneration Authority, as follows:

Amendment

Moved: Cr Kelvin Clout

Seconded: Cr Larry Baldock

(f) Alters the remuneration of elected members, subject to approval by the Remuneration Authority, as follows:

In Favour: Crs Larry Baldock and Kelvin Clout

Against: Crs Tenby Powell, Tina Salisbury, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris, John Robson and Jako Abrie

lost 2/9

Resolution CO13/20/6

Moved: Cr John Robson

Seconded: Cr Dawn Kiddie

That the Council:

(f) Alters the remuneration of elected members, subject to approval by the Remuneration Authority as follows:

Carried

10.1 Adoption of draft Annual Plan 2020/21

Staff Paul Davidson, General Manager: Corporate Services

Tracey Hughes, Financial Insights and Reporting Manager

Jeremy Boase, Manager: Strategy and Corporate Planning

Key points

· 4.7% final rates number in the draft Annual Plan.

· Document reflected what had been discussed at the previous Council meeting and had been well canvassed.

In response to questions

· The statement on page 15 of the Consultation Document about the closure of Our Place affecting parking revenue was queried and it was agreed that the statement would be removed.

· Funding impact statement for elder housing did not include depreciation.

· Printed versions of submission forms and consultation documents would be available on Friday, 19 June 2020; however, people were being encouraged to complete online submissions.

· Rates calculator available online.

· Reserves for the Southern pipeline in the revised draft Statement of Reserves related to development contributions.

· Bayfair underpass figure of $2m was correct.

Discussion points raised

· Appreciation was expressed to the Executive team and staff who had worked through this draft Annual Plan process twice due to COVID-19.

· The rates increase had started at 12.7%, was reduced to 7.6% and was now sitting at 4.7%.

· This draft Annual Plan was the time to make decisions that were right for the city and address the recovery after COVID-19. This was an opportunity to stimulate economic investment, job creation and infrastructure provision.

· Looking forward to community engagement and keen to hear from the community regarding priorities and costs and urged ratepayers to use the online ratepayer calculator.

· Noted the Local Government Funding Authority (LGFA) revision of net debt/revenue ratio limits.

· TCC commercial rates were considered to be low in comparison to other councils; unfortunately the need to change this had coincided with the impact of COVID-19.

Resolution CO13/20/7

Moved: Cr Larry Baldock

Seconded: Mayor Tenby Powell

That the Council:

(a) Approves a revised draft 2020/21 Annual Plan with:

(i) A total capital budget of $244 million made up of $209 million for new capital (noting that $170 million is planned to be financed in 2020/21 and $39 million unfinanced) and $35 million carried forward from the 2019/20 budget.

(ii) A total rating increase of 4.7% after growth.

(b) Adopts the revised draft Annual Plan 2020/21 Consultation Document (CD) for public consultation from 17 June to 1 July 2020;

(d) Not reconsult on the draft 2020/21 Development Contributions Policy, the draft User Fees and Charges schedule, or the draft Revenue and Finance Policy due to them still being valid. Staff will still accept any new submissions on the Development Contributions Policy, User Fees and Charges, and the Revenue and Finance Policy and include them in Hearings and Deliberations material.

(e) Authorises the Chief Executive to approve minor drafting, financial and presentation amendments to the draft Annual Plan 2020/21 Consultation Document prior to printing if necessary.

Carried

10.2 Extension of the 2019/20 Development Contributions Policy

Staff Ana Blackwood, Development Contributions Policy Analyst

Key points

· Administrative decision required.

Resolution CO13/20/8

Moved: Cr John Robson

Seconded: Cr Andrew Hollis

That the Council:

(a) Adopt the proposed amendment to the 2019/20 Development Contributions Policy which enables the extension of the document past the original end date of 30 June 2020.

Carried

10.3 Tangata Whenua representative appointment to Finance, Audit and Risk Committee

Staff Coral Hair, Manager: Democracy Services

Discussion points raised

· Familiar with Dr Beilby’s input on the Policy Committee and welcomed him onto the Finance, Audit and Risk Committee.

Resolution CO13/20/9

Moved: Cr Larry Baldock

Seconded: Cr Andrew Hollis

That the Council:

(a) Receives the report “Tangata Whenua Representative Appointment to Finance, Audit and Risk Committee”.

(b) Accepts the recommendations of Te Rangapū Mana Whenua o Tauranga Moana and appoints Dr Wayne Beilby as the Tangata Whenua Representative to the Finance, Audit and Risk Committee.

(c) Notes that Te Rangapū Mana Whenua o Tauranga Moana will provide a recommendation for the Tangata Whenua representative to the Policy Committee to replace Dr Wayne Beilby.

Carried

10.4 Procedural closure motion

Staff Coral Hair, Manager: Democracy Services

Resolution CO13/20/10

Moved: Cr Kelvin Clout

Seconded: Cr Tina Salisbury

That the Council receives the report “Procedural Closure Motion”.

Carried

11 Public Excluded Session

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution CO13/20/11

Moved: Cr Tina Salisbury

Seconded: Cr Bill Grainger

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
11.1 - Public excluded minutes of the Council meeting held on 17 December 2019	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
11.2 - Public excluded minutes of the Council meeting held on 19 May 2020	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
11.3 - Request approval for Exemption to open competition for TC30/20 Elizabeth Street upgrade	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

12. Public Excluded Resolutions transferred into the public arena

12.1 Public Excluded Resolutions Transferred into the Public Arena

The following resolution and the report were released into the public part of the meeting once the contract had been awarded.

11.3 Request approval for exemption to open competiton for TC30/20 Elizabeth Street upgrade

Resolution CO13/20/12

Moved: Cr Larry Baldock

Seconded: Cr Heidi Hughes

That the Council:

(a) Approves an Exemption to Open Competition for TC30/20 – Elizabeth Street Capital works (as outlined in Attachment A) to allow for direct engagement with Hawkins Limited as the Lead Contractor for the contract works.

(b) Approves the report and resolution being moved into public once the contract has been awarded.

Carried

The meeting closed at 2.19pm.

The minutes of this meeting to be confirmed at the Ordinary Council meeting held on 17 November 2020

...................................................

CHAIRPERSON

UNCONFIRMED Ordinary Council Meeting Minutes

14 July 2020

MINUTES

Ordinary Council Meeting

Tuesday, 14 July 2020

Order of Business

1 Apologies. 3

2 Public Forum.. 3

2.1 Ms Deborah Turner - Tauranga bus service and safety of bus stops. 3

3 Acceptance of Late Items. 4

4 Confidential Business to be Transferred into the Open. 4

5 Change to the Order of Business. 4

6 Confirmation of Minutes. 4

6.1 Minutes of the Extraordinary Council meeting held on 20 February 2020. 4

6.2 Minutes of the Council meeting held on 27 February 2020. 4

7 Declaration of Conflicts of Interest 4

8 Deputations, Presentations, Petitions. 4

Nil

9 Recommendations from Other Committees. 4

9.1 Recommendation from other committees - Finance, Audit and Risk Committee – 30 June 2020: 9.1 – Treasury Strategy. 4

10 Business. 5

10.1 Chief Executive's Report 5

10.2 SmartGrowth Leadership Group Agreement - Update. 5

10.3 Minor amendments to Local Election Policy maps. 6

10.4 Code of Conduct 6

10.5 Waste Activity Update. 11

11 Discussion of Late Items. 12

12 Public Excluded Session. 12

12.1 Public Excluded Minutes of the Extraordinary Council Meeting held on 20 February 2020 13

12.2 Elder Housing Divestment 13

12.3 Request approval for Exemption to Open Competition and to authorise expenditure for TC31/18 – Tauranga VCat LED Street Lighting Upgrade. 13

MINUTES OF Tauranga City Council

Ordinary Council Meeting

HELD AT THE Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga

ON Tuesday, 14 July 2020 AT 9.30am

PRESENT: Mayor Tenby Powell, Cr Tina Salisbury, Cr Jako Abrie, Cr Larry Baldock, Cr Bill Grainger, Cr Andrew Hollis, Cr Heidi Hughes, Cr Dawn Kiddie, Cr Steve Morris, Cr John Robson

1 Apologies

Apology

Resolution CO16/20/1

Moved: Cr Larry Baldock

Seconded: Cr Tina Salisbury

That the apology for absence received from Cr Clout be accepted.

Carried

2 Public Forum

2.1 Ms Deborah Turner - Tauranga bus service and safety of bus stops

Key points

· Noted the absence of park and ride, ferry and train services. These alternative services would take pressure off the roads and provide a different option to catching the bus.

· Suggested the reinstatement of the Mount to Tauranga CBD ferry service.

· Considered that better resourcing was needed to improve the bus service and the bus stops. People still preferred using cars for most journeys, especially if there was a long walk to the bus stop or the journey required taking two or three buses.

· Emphasised that it was hard for the elderly to use the bus service without sufficient and appropriate bus shelters; these should be prioritised for resourcing.

· Concerned about the lack of direct bus services from Papamoa into Tauranga. Noted a lack of bus stops in Maungatapu for elderly residents.

· Suggested providing dedicated seating on buses for the elderly.

3 Acceptance of Late Items

Nil

4 Confidential Business to be Transferred into the Open

Nil

5 Change to the Order of Business

Nil

6 Confirmation of Minutes

6.1 Minutes of the Extraordinary Council meeting held on 20 February 2020

Resolution CO16/20/2

Moved: Cr Andrew Hollis

Seconded: Cr Tina Salisbury

That the minutes of the Extraordinary Council Meeting held on 20 February 2020 be confirmed as a true and correct record.

Carried

6.2 Minutes of the Council meeting held on 27 February 2020

Resolution CO16/20/3

Moved: Cr Tina Salisbury

Seconded: Cr Andrew Hollis

That the minutes of the Council meeting held on 27 February 2020 be confirmed as a true and correct record.

Carried

7 Declaration of Conflicts of Interest

Nil

8 Deputations, Presentations, Petitions

Nil

9 Recommendations from Other Committees

9.1 Recommendation from other committees - Finance, Audit and Risk Committee – 30 June 2020: 9.1 – Treasury Strategy

Resolution CO16/20/4

Moved: Cr John Robson

Seconded: Cr Tina Salisbury

That the Council:

Approves an interim Borrowing Programme of $35m for the month of July 2020.

Carried

10 Business

10.1 Chief Executive's Report

Staff Marty Grenfell, Chief Executive

Key points

· The strategic finance project (SAP) went live over the weekend. This was a significant project which went smoothly due to three months of hard work and planning, not an easy implementation. Congratulations to the Digital Services team for their hard work and good result.

In response to questions

· The total cost of SAP (system implementation and transition) would be reported back. There was a $7.6m budget but likely there would be some increase due to COVID impact on timing.

Resolution CO16/20/5

Moved: Cr Andrew Hollis

Seconded: Cr Larry Baldock

That the Council:

Receives the Chief Executive’s Report.

Carried

10.2 SmartGrowth Leadership Group Agreement - Update

Staff Christine Jones, General Manager: Strategy & Growth

Key points

· The proposed modifications to the Agreement formalised the alternate system for deputy mayors.

Resolution CO16/20/6

Moved: Cr Larry Baldock

Seconded: Cr John Robson

That the Council:

(a) Adopts the updated SmartGrowth Leadership Group Agreement and associated Terms of Reference that includes provision for alternates, attached as Attachment 1.

(b) Authorises the Mayor/Chair to sign the agreement.

Carried

10.3 Minor amendments to Local Election Policy maps

Staff Ariell King, Team Leader: Policy

Stuart Goodman, Team Leader: Regulation Monitoring

Key points

· Regular assessments of permitted locations for election signs are undertaken; two changes were suggested for safety reasons.

In response to questions

· Consideration was given to election signage being more aggregated rather than spread throughout the city. Since the map system with permitted locations was implemented, the number of complaints regarding signage has reduced significantly. Happy to consider suggestions around location.

· The best practice guidance in the candidate handbook regarding erection and anchoring of signs was reviewed and updated as necessary.

Resolution CO16/20/7

Moved: Cr Larry Baldock

Seconded: Cr Jako Abrie

That the Council:

Approves the amendment of map 16, the deletion of map 27 and the renumbering of maps 28 to 31 in Schedule 1 of the Local Election Policy.

Carried

10.4 Code of Conduct

Staff Coral Hair, Manager: Democracy Services

Key points

· Noted that the draft Code of Conduct had been before Council previously and had also been workshopped with councillors; the report incorporated suggested changes.

· A decision was sought regarding the establishment of a Code of Conduct committee; a 75% majority was needed to adopt the Code of Conduct.

· The Code of Conduct could be adopted without establishing a Code of Conduct Committee; a Code of Conduct committee could be established at any stage if reference to the committee was included in the Code of Conduct.

In response to questions

· If established, the appointment of non-elected members to the Code of Conduct Committee would be through a registration of interest process prior to any breach complaint. A further paper would come to Council regarding the appointment process to the Code of Conduct Committee and to address issues such as remuneration of appointees.

· The dollar amount specified in the gift register was up to the councillors to determine; it had previously been a $50 threshold for declaration.

· Expense claims were generally asked to be completed on a monthly basis. Staff were unaware how strict other councils were on timeframes for claims.

· The Local Government New Zealand (LGNZ) Code of Conduct template and best practice guidelines did not include the option of using truth as a defence in relation to statements made in Council.

· If a Code of Conduct committee was established, Council still had the option of deciding to refer a complaint to the Committee or hear the complaint itself.

Discussion points raised

· Addressed the reality that situations of conflict did arise and acknowledged the need to have a fair and efficient way of dealing with these issues. Considered it important to have an independent panel to address Code of Conduct breaches; not always best or appropriate for elected members to adjudicate on their colleagues.

· Discussion was held regarding the appropriate and desired qualifications for non-elected members of the Code of Conduct Committee.

· A Code of Conduct was important to manage behaviour and expectations both inside and outside of Chambers.

· The lower the value required to be declared in the gift register may make it less likely that all gifts were reported as may capture very innocuous situations. Aim of the gift register was to manage risk of fraud and bribery. Council should consider the reasonableness of the threshold figure.

Motion

Moved: Cr Larry Baldock

Seconded: Mayor Tenby Powell

That the Council:

(a) Receives the report on the Code of Conduct; and

(b) Revokes the current Code of Conduct 2016-19 in Attachment 2; and

(i) Agrees to continue with the requirement for a member to declare whether or not they are an undischarged bankrupt.

(ii) Agrees to include a new provision requiring members to complete the Regulatory Register (section 9.2).

AND

(e) Establishes a Code of Conduct Committee to hear and decide on Code of Conduct complaints with the following membership and delegations:

(i) Membership of the Code of Conduct Committee to be three members consisting of:

1. the Mayor to chair the Committee (except where there is a potential conflict of interest where the Mayor will stand aside, and the committee will be chaired by the Deputy Mayor);

2. two non-elected members appointed by the Council on the basis of relevant experience, knowledge and/or qualifications; and

(ii) Delegates to the Code of Conduct Committee the following powers and terms of reference:

(1) To consider and decide on Code of Conduct complaints referred to the Committee, including the findings of an independent investigator, and determine whether or not a penalty or action should be imposed, and if so, the nature of that penalty or action;

(2) To refer the final Code of Conduct Committee decisions to the Chief Executive for implementation;

(3) To consider any matters relating to the Code of Conduct and/or the behaviour of elected members referred to it by the Council for advice.

And that in fulling the terms of reference the Code of Conduct Committee will:

(4) In considering a report from the Chief Executive, ask, if necessary, the investigator to provide briefing on their findings and invite the complainant and respondent to speak to any written submissions that might have been made;

(5) Conduct its business in open meeting, except where the alleged breach concerns matters that justify the exclusion of the public, in which case it will be a closed meeting;

(6) Ensure that penalties or actions recommended in response to a serious breach of the Code are proportionate to the breach and consistent with the actions set out in the Code.

(iii) Delegates to the Chief Executive, in consultation with the Mayor, the development of the position description (including the experience, knowledge and qualifications/skills sought) for the Code of Conduct Committee non-elected members and the authority to establish an appointment panel to select and recommend to the Council these appointments.

(iv) Authorises the Chief Executive, in consultation with the Mayor, to determine the remuneration for the Code of Conduct Committee non-elected members.

(g) Notes that the Code of Conduct can only be replaced by a vote of at least 75 percent of members present at the meeting.

(h) Notes that the Elected Members’ Interests Disclosure Procedure will be updated to reflect the updated Code of Conduct.

(i) That 9.1 be amended to read: “(e): non-pecuniary interests”; and that the original (e) “Any other matters” be numbered as (f).

Amendment

Moved: Cr John Robson

Seconded: Cr Jako Abrie

That recommendation (e)(i)1 be deleted, and that recommendation (e)(i)2 be changed to read “three non-elected members”.

In Favour: Mayor Tenby Powell, Crs Tina Salisbury, Jako Abrie, Larry Baldock, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris and John Robson.

Against: Nil

carried

Amendment

Moved: Cr John Robson

Seconded: Mayor Tenby Powell

That the words “in consultation with the Mayor” and “to establish an appointment panel to select and” be deleted from recommendation (e)(iii); and the words “in consultation with the Mayor” be deleted from recommendation (e)(iv).

In Favour: Mayor Tenby Powell, Crs Tina Salisbury, Jako Abrie, Larry Baldock, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris and John Robson.

Against: Nil

carried

Amendment

Moved: Cr John Robson

Seconded: Cr Bill Grainger

That 9.3 of the Code of Conduct be changed so that the $100 limit be dropped to $20 on the gift register; and the parties involved in the gift be disclosed.

In Favour: Crs Bill Grainger, Andrew Hollis, Dawn Kiddie, Steve Morris and John Robson

Against: Mayor Tenby Powell, Crs Tina Salisbury, Jako Abrie, Larry Baldock and Heidi Hughes

A 75% majority threshold was required for this vote; therefore, the amendment was lost

Amendment

Moved: Cr Jako Abrie

Seconded: Cr Andrew Hollis

That 9.3 of the Code of Conduct be changed so that the $100 limit be dropped to $50 on the gift register; and the parties involved in the gift be disclosed.

In Favour: Mayor Tenby Powell, Tina Salisbury, Jako Abrie, Larry Baldock, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie, Steve Morris and John Robson

Against: Nil

carried

At 10.35am the meeting adjourned.

At 10.45am the meeting reconvened.

The substantive motion was then put:

Resolution CO16/20/8

Moved: Cr Larry Baldock

Seconded: Mayor Tenby Powell

That the Council:

(a) Receives the report on the Code of Conduct; and

(b) Revokes the current Code of Conduct 2016-19 in Attachment 2; and

(i) Agrees to continue with the requirement for a member to declare whether or not they are an undischarged bankrupt.

(ii) Agrees to include a new provision requiring members to complete the Regulatory Register (section 9.2).

(d) Agrees that the Council considers and decides on Code of Conduct complaints.

AND

(e) Establishes a Code of Conduct Committee to hear and decide on Code of Conduct complaints with the following membership and delegations:

(i) Membership of the Code of Conduct Committee to be three non-elected members appointed by the Council on the basis of relevant experience, knowledge and/or qualifications; and

(ii) Delegates to the Code of Conduct Committee the following powers and terms of reference:

(2) To refer the final Code of Conduct Committee decisions to the Chief Executive for implementation;

(3) To consider any matters relating to the Code of Conduct and/or the behaviour of elected members referred to it by the Council for advice.

And that in fulfilling the terms of reference the Code of Conduct Committee will:

(5) Conduct its business in open meeting, except where the alleged breach concerns matters that justify the exclusion of the public, in which case it will be a closed meeting;

(6) Ensure that penalties or actions recommended in response to a serious breach of the Code are proportionate to the breach and consistent with the actions set out in the Code.

(iii) Delegates to the Chief Executive the development of the position description (including the experience, knowledge and qualifications/skills sought) for the Code of Conduct Committee non-elected members, and the authority to recommend to the Council these appointments.

(iv) Authorises the Chief Executive to determine the remuneration for the Code of Conduct Committee non-elected members.

(f) Notes that the Code of Conduct can only be replaced by a vote of at least 75 percent of members present at the meeting.

(g) Notes that the Elected Members’ Interests Disclosure Procedure will be updated to reflect the updated Code of Conduct.

(h) Changes section 9.3 of the Code of Conduct so that the $100 limit be dropped to $50 on the gift register; and the parties involved in the gift be disclosed.

(i) Amends section 9.1 of the Code of Conduct to read: (e): non-pecuniary interests; and that the original (e) Any other matters be numbered as (f).

In Favour: Mayor Tenby Powell, Crs Tina Salisbury, Jako Abrie, Larry Baldock, Bill Grainger, Andrew Hollis, Heidi Hughes, Dawn Kiddie and Steve Morris

Against: Nil

Abstained: Cr John Robson

carried 9/0

Carried

10.5 Waste Activity Update

Staff Rebecca Maiden, Manager: Sustainability & Waste

Rob Golsby, Project Manager: Kerbside Waste Services and Facilities

A PowerPoint presentation was provided.

Key points

· The Request for Proposal (RFP) process – a joint procurement with Western Bay of Plenty District Council (WBOPDC) had closed in March. The evaluation team was now going through responses with a recommendation to Council expected at the end of August.

· Outlined the kerbside waste project timeline.

· Outlined targeted stakeholder engagement undertaken. This targeted engagement included the groups that requested the referendum and various interested community groups.

· Market research was underway on pricing of options available for households.

· Key concerns from the referendum groups included consultation without confirmed costs; the possibility of delaying the August decision to consult further; and the perceived unrealistic cost of the actual service.

· Noted the tonnage of glass collected; and the differences between glass tonnages collected by the private sector and that collected through the Council kerbside collection. There had been an increase in participation in kerbside glass recycling since the introduction of the Council service.

· Of total waste collected via wheelie bins and rubbish bag collection, 65% could be recycled or diverted from landfill.

In response to questions

· Details of full costings were unable to be provided as still subject to the procurement process.

· The report to Council in August would include price and cost options.

· Pricing schedule in the RFP included more bespoke services for particular sectors of the community e.g. level of service provided for private roads, and for multi-unit dwellings.

· 100% of glass collected was recycled. It was colour sorted and transported to Auckland.

· The price would be reviewed annually for CPI adjustments. The waste contract was for eight years plus a right of renewal for two years.

· Noted that the emissions trading scheme might add additional cost which would be passed onto consumers. Increases in cost of the service was a concern for the community.

· If the amount was similar to that consulted on in the LTP then Council was not required to consult; if significantly different that Council must re-consult the community. If Council optionally decided to consult there was no specific time frame.

· WBOPDC glass tonnages were collected in their transfer stations but then came through TCC facilities to be sorted and transported.

· The waste levy being considered by government would increase to a point where it would aid diversion activities to become more viable.

· Communication was being maintained with the current private waste contractors. Before the RFP was issued, conversations were held with waste operators around the city to ensure they were aware of the process; during the evaluation process for the RFP the conversations had effectively stopped as the process was worked through. An opportunity was provided during the RFP process for any tenderer to speak to their solutions provided.

Discussion points raised

· Easier to have meaningful engagement with the community with actual figures rather than estimates; look to reconsult once the costs were known.

· The impact of any increase in waste levies should be included in any further consultation undertaken; and environmental considerations as well as financial considerations outlined, particularly in relation to expected changes in the diversion rate. The community needed to be informed on cost and value.

Resolution CO16/20/9

Moved: Cr John Robson

Seconded: Mayor Tenby Powell

That the Council receives the Waste Activity Update report.

Carried

11 Discussion of Late Items

Nil.

12 Public Excluded Session

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution CO16/20/10

Moved: Cr Tina Salisbury

Seconded: Cr Andrew Hollis

That the public be excluded from the following parts of the proceedings of this meeting, with the exception of Mr Jesse Phillips, Partner, KPMG and Mr Andrew Wade, Associate Director, KPMG present for Agenda item 12.2.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
12.1 - Public Excluded minutes of the Extraordinary Council meeting held on 20 February 2020	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
12.2 - Elder Housing Divestment	s6(b) - the making available of the information would be likely to endanger the safety of any person s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
12.3 - Request approval for Exemption to Open Competition and to authorise expenditure for TC31/18 – Tauranga VCat LED Street Lighting Upgrade	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 11.35am the meeting adjourned for 15 minutes; and reconvened in public excluded session.

The meeting closed at 1.50pm.

The minutes of this meeting to be confirmed at the Ordinary Council meeting held on 17 November 2020.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

17 November 2020

10 Business

10.1 Totara Street Business Case and Update

File Number: A11911605

Author: Karen Hay, Team Leader: Cycle Plan Implementation

Brendan Bisley, Director of Transport

Authoriser: Nic Johansson, General Manager: Infrastructure

Preamble

1. The Totara Street project has been developed in response to the tragic fatality of a cyclist in May 2020. Totara Street is a difficult route from a traffic engineering perspective, due to the adjacent land uses, the high percentage of heavy vehicles, the number of intersections and its status as a key route between the Mount and the Te Papa peninsula.

2. The design recommended in this report - and the analysis it is based on - is highly-specialised and builds on reports previously presented to Council. We have engaged experts in transportation, road safety and cycleway design who have created appropriate solutions to similar network issues elsewhere in New Zealand. Those solutions, once implemented, have been found to work effectively for cyclists with a range of needs and capabilities, as well as for general road users, heavy industrial traffic and adjacent stakeholders. Our advisors are nationally-recognised safety experts and have the academic qualifications and experience required to deal successfully with the issues and complexities of building cycleways in such environments. They are also cyclists, so appreciate what works from both a vehicle user’s and cyclist’s perspectives, and how cyclists will interact with any facility built.

Purpose of the Report

3. The purpose of this report is to seek approval of the Totara Street Safety Improvement business case and the associated costs in order to seek approval of the business case and partnership funding from Waka Kotahi.

4. The report provides responses to questions from Councillors from its 6 October 2020 meeting.

Recommendations

That the Council:

(a) Approves the Totara Street Safety Improvement Business Case and implementation of the project as attached in Appendix C.

(b) Approves $8.4M for the Totara Street Safety Improvement project between Hewletts Road and Rata Street, noting the contribution by Council being $4.116M.

Executive Summary

5. As Tauranga grows and there is more pressure on our roads, we need to make it easier and more attractive for more people to move around the city without always needing to rely on motor vehicles. Our top priority is to create a safe environment for every person, no matter how they are travelling. People have told us they want to see safer cycleways and safer intersections in Tauranga. The challenge is there is not usually enough room to add new cycleways without compromises. It’s all part of living in a community where everyone has different needs, and where everyone has the right to travel safely.

6. The business case for the Totara Street project is focussed on measures to reduce the crash risk between heavy vehicles and people biking, and demonstrates the potential for more people to bike on Totara Street.

7. The business case was developed in partnership with Waka Kotahi, it is centred around an evidence-based approach to options and demonstrates the benefits for co-investment in the project.

8. The return on investment assessment for the Totara Street project shows there is a higher benefit than cost. The Benefit Cost Ratio range (BCR) has been applied to this project shows a BCR between 1.7 (low e-bike scenario) to 2.3 (high e-bike scenario).

9. Additional benefits should be derived from the Innovating Streets project in Mount North provides with the provision of safe walking and cycling facilities. The cycle model shows that the Innovating Streets project could attract up to 20% more cyclists than currently use the route and, in particular, increase use by new e-bike users. Should the full Cycle Programme be delivered, an additional 50% of new riders are expected on Totara Street.

10. The business case does not reflect potential use of e-scooters. The design of Totara Street has considered the needs of e-micro mobility into the future.

11. Equally, if the proposed cycle facility between Hull and Hewletts Road is installed and then relocated within the next ten years as part of a future upgrade of Totara Street then a lower BCR is expected of between .95 (low e-bike scenario) to 1.3 (high e-bike scenario) due to the shorter life of the cycle facility.

12. To ensure greater confidence in the project costs an independent Quantity Surveyor completed a review on the cost estimates of $8.4M . The revised cost estimates for the project indicates an increase in costs from the original cost estimate. The additional costs are due to:

a. Increases in traffic management because the majority of construction work will occur at night and on weekends to limit the impacts on business and retail operations.

b. Increased costs for landscaping due to a requirement to replace the existing hedge on the western side of Totora Street (Kawaka Street to Rata Avenue) and at Rata Street intersection.

c. Increased costs for the installation of signals at Hull Road and Triton Avenue to accommodate pedestrians and cyclists .

Background

13. Totara Street is used by a mix of vehicles and different modes, particularly where cyclists mix with large freight trucks. It is one of the main access points to the Port and the most direct route for cyclists from Mount Maunganui to the City. Therefore, we need to provide safer facilities for cyclists have better separation from the traffic flow.

14. Safer facilities for cyclists, with better separation from the traffic flow are urgently needed. This proposed cycleway presents a significant opportunity to provide safer cycling key connections between Mount Maunganui and the rest of Tauranga for a large proportion of our community.

15. Due to the tragic cycling fatality involved a truck and a person cycling near the intersection of Totara Street and Waimarie Road in 2020, plans to improve safety on Totara Street has been accelerated. This is the second fatality involving a truck and a vulnerable road user on Totara Street in two years (a fatality involving a truck turning right into a driveway occurred in 2018).

16. Any death or serious injury on the transport network is tragic and something we must take steps to avoid. A safe system approach is where we acknowledge that mistakes can be made by road users, but they should not lead to death or serious injury. This approach involves looking at the road, speeds and user behaviour to make it safer for all road users to use the road.

17. An independent risk assessment shows the risk of serious injury or death of any one individual vulnerable road user on Totara Street is significantly higher than that on a typical road with similar volumes of traffic and of similar length in New Zealand.

18. Totara Street forms part of the strategic cycle network and is identified by the Western Bay of Plenty Transport System Plan as a high priority for freight and cycling.

19. A report was tabled at the Project Services and Operations Committee on 23 June 2020. The report outlined the challenges and safety risks between heavy vehicles and people cycling on Totara Street and the options considered to mitigate these risks (Appendix A). The Committee resolved to progress the project to consultation.

20. A report outlining the consultation results and preliminary designs (Attached in Appendix B) was tabled at the Council’s 6 October 2020 meeting. A proposal to signalise the Hewletts Road left turn slip lane with a staged crossing across Totara Street was tabled.

21. A business case for investment has been development in partnership with Waka Kotahi that outlines the case for change and the return on investment for this project.

22. At the 6^th of October Council meeting, staff committed to bring the updated costs, business case and the economic evaluation of the Totara Street project for Council’s consideration and Councillors requested further information including:

a. Key criteria for evaluation of the economic benefits of the project.

b. Origins and destinations of potential cycle trips.

c. The impact on people using Hewletts Road due to vehicle queueing.

d. The resulting CO2 emissions due to vehicle queueing on Hewletts Road.

e. Whether an overpass or realignment of the railway crossing north of Waimarie could be provided to enable the shared path to be placed on the Port side.

f. The number of vehicles entering and exiting the retail area between Hull Road and Triton Avenue.

Strategic / Statutory Context

23. This project aligns with:

1. New Zealand’s Road Safety Strategy, Road to Zero which has a vision for New Zealand where no-one is killed or seriously injured in road crashes. The Road to Zero strategy builds on, and is guided by, the Safe System approach.

2. The Safe System is the international standard in road safety. It recognises that people make mistakes and are vulnerable in a crash. It reduces the price paid for a mistake, so crashes don't result in loss of life or limb. Mistakes are inevitable – deaths and serious injuries from crashes are not acceptable on our roads.

3. Tauranga’s Accessible Streets programme focuses on developing a safe, accessible, and connected cycling network to improve road safety, increase safe cycling access, and provide greater transport choice.

Options Analysis

Business case summary

24. The business case approach (BCA) is an evidence-based approach that must be followed for any co- investment from Waka Kotahi. The business case is guided by the following key principles:

(a) clear understanding of problems, consequences and benefits at the outset.

(b) strategic and outcomes alignment.

(d) enables consideration of a wide range of alternatives and options to address a problem.

25. The business case was developed in partnership with Waka Kotahi to ensure alignment of objectives and that good outcomes are delivered for both partners and the community. This also ensures that the case for investment is clear and is worthwhile to fund.

26. The problem and benefits for transport use of Totara Street are outlined in the below:

27. An assessment of the business case provides assurance to Waka Kotahi and Council that a robust process underlies the case and the principles of the business case approach have been applied to the appropriate degree.

28. In the case of Totara Street, the project has been assessed using the Waka Kotahi’s Investment Assessment Framework (IAF) with a high strategic alignment and a low BCR. The business case is attached in Appendix C.

29. A summary of the results alignment is outlined below:

Strategic priority	Criteria for a high rating	Assessment
Safety	Addresses a high predicted walking or cycling safety risk	Totara Street currently has significant actual and perceived safety issues, associated with the existing, narrow, on-street painted cycle lanes and high volumes of heavy vehicles. A future risk assessment has been completed for Totara Street utilising the national UrbanKiwirap framework. The Collective Risk (risk density measured as the number of fatal and serious casualties over a distance) is assessed as being medium to high. This means that Totara Street has a higher than average risk of a death or serious injury being sustained by a vulnerable road user compared to other corridors of the same length in New Zealand. The Personal Risk (risk to the individual of fatal or serious casualty per million vehicle kilometres travelled) is assessed as high. This means that the risk of serious injury or death of any one individual vulnerable road user on Totara Street is significantly higher than that on a typical corridor of this length in New Zealand.
Safety	Addresses a high perceived safety risk to use of the mode
Access – liveable cities	Targets the completion and promotion of networks in major metros to enable access to social and economic opportunities	The project forms part of the wider Tauranga Cycle Programme. Together with other proposed cycle routes, the project forms a part of a cohesive cycle network that is planned for the wider Tauranga urban area. Specifically, Totara Street will enable cycle access from Mount Maunganui to social and economic opportunities within central Tauranga, as well as the reverse.
	Addresses a significant problem with the ability to use existing facilities including use by people who identify as disabled	The project addresses accessibility issues to the existing Tauranga Harbour Bridge shared path, which does not connect to safe, accessible cycle infrastructure on the east side of the harbour.
Environment	Enables modal shift from private motor vehicles to active modes	The project enables a mode shift away from private car travel to active modes, primarily for commute to work trips.

30. The return on investment for Totara Street amounts to discounted project benefits of between $15.1 and $20.9 million, and discounted costs of $9.0 million (including construction and ongoing maintenance). The BCR is between 1.7 (low e-bike scenario) to 2.3 (high e-bike scenario). Further details can be found in Appendix D – Totara Street Demand Assessment and Economic Evaluation. The associated preliminary design plans are attached in Appendix E.

31. Sensitivity testing has indicated a wider BCR range of between 0.95 to 2.8. The higher BCR is achieved should the Mt Maunganui Innovating Streets project provide improved safety and facilities for people biking and walking on connecting streets to the north. Based on the Tauranga Cycle model, this project is estimated to result in a further 20% increase in people biking on Totara Street between Mount North, Tauranga Central and Otumoetai.

32. If Totara Street between Hewletts Road and Hull Road receives a more significant road upgrade in the next 10 to 20 years, to accommodate growth in general traffic and freight, and the shared path needs to be removed or replaced, then the BCR ranges are then between 0.95 and 1.3.

33. If the full Tauranga Cycle Programme is delivered, the cycle model predicts that a further 50% more cyclists will use the Totara Street cycleway.

34. The business case also includes performance measures. Following the project’s implementation, the actual benefits achieved are reviewed against investment performance targets and pre-implementation baseline performance.

Key criteria for evaluation the economic benefits of a cycling project.

35. The economic analysis, relied on Economic Evaluation Manual (EEM) procedures, but applied updated inputs from Waka Kotahi’s Monetised Benefits and Costs Manual (MBCM), which has recently replaced the EEM, as per guidance in Waka Kotahi’s Investment Decision Making Framework Review report. Full procedures for the EEM can be found here: https://www.nzta.govt.nz/assets/resources/economic-evaluation-manual/economic-evaluation-manual/docs/eem-manual.pdf

36. The criteria for cycle related projects are outlined in the table below:

Criterion	How the criteria is applied
Health Benefits	These benefits consider the public health benefits to Tauranga’s population, in terms of increased physical activity and reduced mortality. These are based on the number of new daily cyclists and the distance they cycle, with a benefit rate applied.
Cyclist Travel Time Benefits	A measure of the perceived travel time benefit for existing cyclists, with a weighting being given to travel time relative to the quality of a cycle facility. The weighting ranges from 2.0 (for an off-street cycle path) to 1.0 (for on-street cycling on an arterial road with no cycle infrastructure).
Safety benefits	Cycle safety benefits are calculated for both new and existing cycle trips, where an improved cycling facility is provided.
Decongestion Benefits	General traffic decongestion benefits are part of the overall project benefits. This is achieved through provision of alternative transport options to private car travel. Any mode shift in favour of cycling will reduce existing (or forecast future) congestion on the road network, benefitting those who continue to drive cars.
General Traffic disbenefits	The assessment includes travel time costs (including congestion), vehicle operating costs and emissions costs.

The impact on people using Hewletts Road due to vehicle queueing.

37. The need to provide a signalised facility at the left turn slip lane on Hewletts Road is important given that the Tauranga Harbour Bridge currently caters for more than 400 cyclist per day. It is the most direct route for people cycling from Totara Street and Hewletts Road. This is outlined in Figure 3 of this report.

38. The crossing at Hewlett’s Road slip lane is planned to be signalised so that conflicts between people walking, cycling and driving is mitigated by heightening visibility, showing a clear right of way, and facilitating eye contact and awareness of different modes.

39. Predicting the way people will act is difficult to achieve. The results of the traffic modelling are highly sensitive.

40. An Aimsun model has been developed in order to undertake the modelling of the proposed options. The Aimsun model is a part of the Tauranga Transport Hybrid Model (TTHM). It covers Hewletts Road from Dive Crescent to Waimarie Street and the Totara Street corridor from Hewletts Road to Rata Street and includes the Rata Street / Maunganui Road roundabout. The full report is attached in (Appendix F).

41. The table below outlines:

(a) the changes in traffic flows between the base 2018 PM peak model compared with provision of a signalised crossing 100m north of Hewletts Road (Option 1) and signalising the slip lane (Option 2); and

(b) summarises the vehicle flow by the number of vehicles per hour (veh/h) for the existing layout and the options tested at the Totara Street / Hewletts Road intersection, noting that the left turning traffic is a portion of all Hewletts Road traffic.

Table

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42. The difference in vehicle flows at the left turn slip lane due to the signals is low (60 vehicles in the peak hour), with 120 vehicles in the peak hour on Hewletts Road, but there are large differences in queueing figures. The queue length extends by 500m from 1650m to 2150m should the slip lane at Hewletts Road be signalised. The resulting delay is an additional 1.7minutes and has been applied in a worst case scenario, that includes:

(a) The highest peak hour traffic flow.

(b) The signal phasing is activated at each phase to accommodate a cyclist or pedestrian crossing.

43. These extended queue lengths are outlined in the overleaf below.

Map

Description automatically generated

Figure 1: Queue lengths on Hewletts Road based on options assessed.

44. Given the uncertainties in predicting future traffic flows, cycle usage and traffic signal operation, this analysis is focussed more on comparative analysis of options than absolute prediction of queue length.

45. The traffic modelling assumes a fixed traffic demand in the peak hour and does not consider the potential mode shift from people using a car. Research has shown that people adjust their travel choices in response to travel times. Some choose to bike, take a bus, work from home or change their travel time or route.

46. Based on the modelling results, the 1.7 minutes delay is considered a worst-case scenario. The full modelling report is attached Appendix F.

47. We recognise that not every new cyclist trip due to the cycle programme would otherwise take place by private car. The transport modelling has estimated that on Totara Street, 62% of new bike trips will correspond to users who previously drove a car.

48. If the project is delivered, the increase in people biking on Totara Street and the Tauranga Harbour Bridge is predicted to be between 110 and 130 new cyclists per day. 62% of these new cyclists are likely to have previously driven a car, partially offsetting the modelled reduced vehicle flow figures presented above.

49. The same model predicted similar or worse traffic conditions by 2028 even without signalising the slip lane. This is because the rate of growth in the number of people driving private cars and associated congestion will continue, unless there are realistic alternatives.

50. The Urban Form and Transport Initiative (UFTI) and the Western Bay of Plenty Transport System Plan (TSP) identified that it may take longer to travel by private car in future than it does now, but there needs to be alternative travel options provided that are attractive and viable (e.g. compete on travel time, reliability, convenience and price and safety).

51. Waka Kotahi supports the preferred option of signalising the Hewletts Road left turn slip lane to enable safe crossing for pedestrians and cyclists, acknowledging that there will be trade-offs with other modes of transport in order to support multi-modal choices.

The resulting CO2 emissions due to vehicle queueing on Hewletts Road

52. The Waka Kotahi’s Monetised Benefits and Costs Manual (MBCM) is the industry's standard for the economic evaluation of land transport activities in New Zealand.

53. The new MBCM economic evaluation includes costs associated with CO2 emissions. These costs are included in the general traffic benefits and disbenefits presented previously. CO2 emissions make up approximately 0.3% of these benefits.

54. The CO2 emissions generated as result of the queue lengths and 1.7-minute potential delay is estimated at 42kgs of CO2 emissions per day.

Origins and destinations of potential cycle trips

55. The Tauranga Cycle Model was utilised to determine the use of Totara Street by people biking with and without the proposed project. The Tauranga Cycle Model has been calibrated for use as part of the Accessible Streets Programme Business case which includes census data, cycle counts and manual counts at various locations across the city. It estimates future cycle demands, based on trip lengths, the quality of cycle infrastructure, road gradients, and the underlying demand for travel.

56. The modelling has indicated that the project is expected to increase the number of cyclists using Totara Street by approximately 40%. The majority of these trips are expected to be between Mt Maunganui and central Tauranga.

57. In considering potential uptake in e- bike’s, trips were extended to 10km or less and school trips 6km or less. These thresholds include approximately 90% of all existing Tauranga work trips and 99% of all existing Tauranga school trips.

A picture containing transport, wheel

Description automatically generated

58. The results show that the largest increases were in the main central employment areas of the city centre and Mount Maunganui. When these longer trips were included, the city centre and Mount Maunganui commercial areas continued to be the dominant destination.

59. Figure 3 shows the outputs from the cycle model with and without the proposed cycling improvements. As shown, the number of cyclists currently using Totara Street is predicted to increase considerably.

60. The model identified a large catchment east of Maunganui Road with cyclists accessing Totara Street via Triton Avenue. The eastern alignment of the proposed shared path between Kawaka Street and Hewletts Road caters well for this group of cyclists travelling to and from home.

61. Totara Street is an attractive cycling route given its directness and the opportunity to provide a reliable way for people to bike to and from the central city.

Impacts on traffic on Hewletts Road should people bike directly across Hewletts Road

62. The current pedestrian and cyclist crossing directly across Hewletts Road operates on a parallel signal phase with straight through movements onto Totara Street. Should the cycling route only provide a crossing at this location, it will have minimal, if any, impact.

63. Modelling shows a high demand for people accessing the Tauranga Harbour Bridge from Hewletts Road and Totara Street. As a result, there is a need to provide a safer facility for people to cross .

64. This is essential for the safety and comfort of people regardless of how people travel. The aim is to minimise conflicts between people walking, biking and driving by heightening visibility, providing a clear right of way and raise awareness of different modes.

Could an overpass or realignment of the railway crossing north of Waimarie be provided to enable the shared path to be placed on the Port side.

65. An overpass or realignment of the railway crossing is likely to be at a significant additional cost of an estimated $6m for a medium-term option and would diminish the return on investment for this project. This means that it is unlikely to attract Waka Kotahi partnership funding and the project will need to be funded by Council alone.

66. There are height requirements for an overpass of 7m to clear railway operations together with appropriately graded ramps to enable people to access the overpass. The ramps would extend to around 80m on each approach, limiting driveway access to at least four adjacent businesses. No alternative access to these businesses exist.

67. Realigning the railway crossing to accommodate the path on the Port side will equally negatively impact access for major business operations, specifically Triton Pacific Ltd because their driveway access is close to the railway corridor.

68. Realignment to the Port side will not mitigate the safety issues with higher number of driveway conflicts with heavy vehicles. Modelling results have also shown that the eastern alignment serves the majority of cyclists on Totara Street. None of the businesses in this area support cycle facilities on the Port side given the greater number of heavy vehicle movements.

69. Overall, there is insufficient corridor width, there are significant cost implications of realignment, cyclists will remain on road and hence is undesirable in achieving safety outcomes.

70. In addition, we note that it is not the rail level crossing that is the primary barrier to safe cycle trips on Totara Street. The primary safety concern and barrier to cycle trips is conflict with road traffic, particularly heavy vehicles.

The number of vehicles entering and exiting the retail area between Hull Road and Triton Avenue

71. Staff have contacted the retailers along Totara Street to ascertain the number of vehicles entering and exiting the retail area. Many of the retailers have provided their best estimate of expected number of vehicles or the average number of daily customers that visit their premises.

72. Across all the businesses there are an estimated 640 customers per day. The typical duration and turnover is unknown. Some of these customers may access the premises from the rear of the properties where access and parking are provided.

73. Given that the turnover and length of time that customers might visit any particular business, it is difficult to access the hourly movements to reflect conflicts at each driveway. It is noted that these conflicts are prevalent if people are biking off or on road.

74. These conflicts are reduced with provision of specific driveway treatments as outlined in the report to Council on 6th of October. With these new treatments, conflicts between people walking, cycling and driving are reduced by improving visibility, showing a clear priority and awareness of different modes.

75. This situation is not unusual in a retail precinct area where high turning traffic volumes are experienced, for example, on 15th Avenue with a Z Energy petrol station, a medical centre and many retailers in this area.

76. It is noted that the example above is different to the conflict experienced between heavy vehicles and people biking on Totara Street. This is because of the blind zone associated with heavy vehicle movements and the high volumes of heavy vehicles turning into side streets.

Financial Considerations

77. There has been an increase cost in Council contribution to the project from $3.41M to $4.1M. The remaining partnership funding of $4.284M will be provided by Waka Kotahi bringing the total project cost to $8.4M. Based on the cost of $8.4M the BCR is 1.7 (low e-bike scenario) to 2.3. (high e-bike scenario)

78. Increased costs are attributable to traffic management given the cost of construction over weekends and at night, the hedge relocation or replacement along the Port side north of Kawaka Street and additional costs associated with the additional signalised crossings at Hull Road and Triton Avenue.

79. The Western Bay subregion Transport System Plan (TSP) project will be investigating Totara Street, Hewletts Road and the surrounding network to consider movement of freight into the future. The business case is expected to take at least 3 years to complete.

80. Should the future upgrade of Totara Street come to fruition in the next ten years, then the potential at-risk area is between Hull and Hewlett’s Road. If the shared path is removed or replaced, then the estimated $4.1M ($2M Council share) will have a reduced BCR of between 0.95 to 1.3. Given the limited space on Totara Street it is likely that some parts of the shared path will need to be relocated.

81. Should Council endorse the Totara Street Safety Improvement business case and associated funding, approval from Waka Kotahi is still required prior to the project progressing to implementation.

Legal Implications / Risks

82. There are no significant legal implications. The project and associated funding is yet to be approved by Waka Kotahi for implementation. Until Waka Kotahi funding is secured, the cost of progressing detailed design to expedite the project is at Council’s risk.

Consultation AND Engagement

83. Staff are committed to continue to work with local businesses and key stakeholders through the development of the project. This includes working with Bike Tauranga, Bay of Plenty Regional Council, local hapu, Port of Tauranga and local businesses throughout the design process.

84. Some landlords wish to upgrade the frontage of their businesses in the light commercial areas, which Council will help facilitate when the contractor is appointed. Commercial arrangements will be directly between the contractor and landlords. Options for parking layouts will continue to be developed with local businesses and bike parking provided as requested by a business. The new parking layouts ( paint marking) will be delivered as part of the project cost to Council.

85. Staff will continue to meet with the Port to mitigate as much as possible the impacts on operations. Some changes to the design have been made to accommodate the Port’s concerns, including maintaining the left turn slip lane at Rata Street and their preference to signalise the slip lane rather than the crossing north on Totara Street.

86. Early feedback on the design and its buildability from an experienced contractor has been undertaken. No fatal flaws were identified but the feedback will help inform our procurement strategy.

87. Impacts of construction will be carefully managed to minimise the impacts on local businesses and the travelling public. Most of the work between Hull Road and Hewletts Road is expected to be undertaken at night.

88. Project progress updates will continue throughout project development and responses to customers and businesses will be ongoing.

Significance

89. Under the Council’s Significance and Engagement Policy 2014, the proposal is likely to be of high significance with a high level of interest from local residents, business, iwi, public and stakeholders.

Next Steps

90. The business case will be submitted to Waka Kotahi for approval, the outcome of which is expected in early December 2020.

91. To accelerate the delivery of the project, we intend seeking early contractor involvement through the procurement process to effectively execute the delivery of the project through the implementation stages. This includes which parts of the project could be delivered first or concurrently.

92. Parts of the hedge north of Kawaka will require transplanting or replacement to accommodate the two-way cycle lane. Planning on when and how this will be achieved is underway.

93. We will work with Bay Oval to agree the impacts and work programme on the upcoming International Cricket event planned for early March 2021.

94. Continue to work with local businesses around parking layouts and agreements on these.

95. Actively engage with local hapu and the various utility operators.

96. Continue with detailed design of the project and commence procurement planning.

Attachments

1. Appendix A Totara Street Safety Improvements PSOC 23 June 2020 - A11941200 ⇩

2. Appendix B Totara Street Safety Improvement Council 6 October Report - A11941191 ⇩

3. Appendix C -Totara Street Safety Improvement Business Case - A11941151 ⇩

4. Appendix D - Totara Street Demand Assessment and Economic Evaluation - A11941156 ⇩

5. Appendix E Totata Street - Preliminary Design Plans - A11941276 ⇩

6. Appendix F Totara Street Modelling Report August 2020 - A11960980 ⇩

Ordinary Council Meeting Agenda

17 November 2020

Attachment	Associated Clause in the Bylaw	Proposed amendment Location	Details of amendments	Reason	Consultation
Attachment 4.3 Special Vehicle Lanes – Cycle Lanes	Clause 6.1	ADD Marine Parade	Adams Avenue to Banks Avenue (north boundary)	Existing cycle lanes not currently in bylaw	Not required.
		Oceanbeach Road	No.77B to Golf Road
		Oceanbeach Road	Surf Road to Golf Road
Attachment 7.1 No Parking Behind Kerb	Clauses 12.1 and 12.3	ADD: Links Avenue – North Side Owens Place – West Side Sherwood Street	From Golf Road for 220 metres south From Matapihi Road for 330 metres south Otumoetai Rd to Little John Drive	Vehicles parking on berms – safety reasons. Minor Correction to description	Not required.
		DELETE: Owens Place – West Side	From Matapihi Road for 250 metres south	Entry no longer required.	Not required.
		Sherwood Street	100m west of Otumoetai Rd to Little John Drive	Entry no longer required.	Not required.
Attachment 7.2 Prohibited Stopping and Standing of Vehicles Attachment 7.2 (continued) Prohibited Stopping and Standing of Vehicles	Clauses 12.1 and 12.3 Clauses 12.1 and 12.3	ADD: Aerodrome Road – Mount Maunganui Ascot Place – Mount Maunganui Ascot Road – Mount Maunganui Awataha Crescent – Tauriko Burrows Street – Tauranga South Cupples Street – Papamoa East Eighth Avenue – Tauranga Central Eleventh Avenue – Tauranga South Farm Street – Mt Maunganui Fraser Street – Tauranga South Grace Road – Tauranga Central Grove Avenue – Mt Maunganui Hugo Way – Papamoa Kennedy Road – The Lakes Laurence Street North – Gate Pa Lee Street – Mt Maunganui Lydbrook Place – Otumoetai Makura Drive - Papamoa Maxwells Road – Bureta Merivale Road – Tauranga South Mortlake Heights – The Lakes Oceanbeach Road – Mount Maunganui Ohauiti Road – Ohauiti Otumoetai Road – Otumoetai Paine Street - Otumoetai Paraone Koikoi Drive – Tauriko Royal Ascot Drive – Papamoa Scantlebury Street – Tauranga South Seventh Avenue – Tauranga Central Sherson Street – Greerton Sixteenth Avenue – Tauranga Central Summerhaven Place – Ohauiti Tamworth Drive – Gate Pa Tara Road – Papamoa Tarawera Road – Welcome Bay The Strand Extension – Tauranga CBD Tom Muir Drive – Gate Pa Tuangi Way - Papamoa Twentythird Avenue – Tauranga South Twin Oak Avenue – Papamoa Watling Street – Greerton Westmorland Rise – Bethlehem	Various lengths of no parking restrictions installed.	Traffic and safety reasons. Residents requested clearance to driveways and intersections. Some areas not originally scheduled in Bylaw. Tidy up of some existing restrictions. Requested by Residents Clearance to intersection requested. Traffic and Safety reasons. Clearance at intersection. Traffic and Safety reasons.	Not required. Residents requested changes. Not Required. Not required. Not required. Not required. Not required.
		DELETE: Burrows Street Eighth Avenue Farm Street Laurence Street North Scantlebury Street Sherson Street	Tidy up of existing restrictions, correction of road name.
Attachment 7.9 Parking Time Restrictions	Clauses 12.1 and 12.2(c)	ADD: Dive Crescent – Tauranga Central	P30, nine spaces.	Corrected time limit.	Not required.
		Eleventh Avenue – South Side – Tauranga South	Existing restriction scheduled into Bylaw.	Tidy up of schedule.	Not required
		Farm Street – Mt Maunganui	P120 limit added	Residents requested shorter parking time from ALL DAY parking.	Not required
		Matapihi Road – South Side – Matapihi	Five parallel parks near Russley Drive.	Residents requested shorter parking time from ALL DAY parking.	Not required
		DELETE: Dive Crescent – Tauranga Central	Nine P60 spaces	Incorrect time limit in schedule.
Attachment 7.16 Loading Zones with Time Restriction	Clause 18.1	ADD: Ashworth Lane – Both Sides – 15 minute restriction – Mount Maunganui	From Triton Avenue to Trent Lane.	Existing service lane time restricted to prevent ALL DAY parking.	Businesses requested time restriction.
		The Strand, West Side 12am to 9am 2pm to 4pm 5 minute time restriction	Single loading bay at the end of the Wharf St pedestrian mall.	To service businesses on Wharf St pedestrian mall.	Extensive consultation with affected businesses.
		Willow Street, East Side 12am to 9am 2pm to 4pm 5 minute lime restriction	Single loading bay at the end of the Wharf St pedestrian mall.	To service businesses on Wharf St pedestrian mall.	Extensive consultation with affected businesses.
Attachment 7.18 Loading Zones for Goods Vehicles Only	Clause 18.1	ADD: The Strand, West Side 12am to 9am 2pm to 4pm 5 minute time restriction	Single loading bay at the end of the Wharf St pedestrian mall.	To service businesses on Wharf St pedestrian mall.	Extensive consultation with affected businesses.
		Willow Street, East Side 12am to 9am 2pm to 4pm 5 minute time restriction	Single loading bay at the end of the Wharf St pedestrian mall.	To service businesses on Wharf St pedestrian mall.	Extensive consultation with affected businesses.
Attachment 7.21 Passenger Service and Other Vehicle Stands (Stopping Places for Buses)	Clause 20.1	ADD: Coopers Road – Greerton Dickson Road – Papamoa Gloucester Road – Mount Maunganui Maranui Street – Papamoa Monowai Street – Mount Maunganui Papamoa Beach Road – Papamoa Pyes Pa Road – Pyes Pa DELETE: Dickson Road Maranui Street Pyes Pa Road Coopers Road	Additional Bus Stops scheduled into Bylaw. Various old locations removed from Bylaw.	Tidy up of some bus stops and additional ones added. Existing Bus Stop locations altered. Bus Stops relocated or removed.	Not required. Not required. Not required.
Attachment 7.28 Passenger Service and Other Vehicle Stands (Electric Vehicles)	20.1	DELETE: The Strand	Removal of designation.	Electric charge point removed.	Not required.
Attachment 7.29 Passenger Service and Other Vehicle Stands (Amusement Rides)	Clauses 12.1, 12.2(d), 12.2(l), 12.2(n) and 20.1	ADD: Salisbury Avenue	No change to restriction, editing of wording only.	Editing to link time restrictions to this specific location.	Not required.
		Maunganui Road East side At all times	Single parking space allocated for Amusement Ride vehicles.	Requested by operators.	Liaison with Mt Mainstreet and Tourism BOP.
		The Strand East side At all times	Single parking space allocated for Amusement Ride vehicles.	Requested by operators.	Liaison with Tourism BOP.

Attachment 7.1: No Parking Behind Kerb

Council resolution dated 23 October 2012 and Minute Number M12/68.6

Council resolution dated 22 September 2014 and Minute Number M14/65.9

Council resolution dated 15 December 2015 and Minute Number M14/89.10

Council resolution dated 19 July 2016 and Minute Number M16/45.13

Council resolution dated 18 July 2017 and Minute Number M17/63.6

Council resolution dated 19 December 2017 and Minute Number M17/121.9

Council resolution dated 20 February 2018 and Minute Number M18/8.10

Council resolution dated 27 August 2018 and Minute Number M18/72.12

Council resolution dated 5 March 2019 and Minute Number M19/11.8

Council resolution dated 10 December 2019 and Minute Number CO5/19/15

As approved at Council Meeting held on 2 June 2020

Council resolution dated 25 August 2020 and Minute Number CO22/20/12

Pursuant to Clause 12.1 and Clause 12.3 of the Traffic and Parking Bylaw 2012, parking of motor vehicles is at all times prohibited between the kerb line and road boundary in the locations listed below:

Location	Details
ADDITIONS:
Links Avenue North Side	Commencing at the intersection with Golf Road, extending 220 metres south and east.
Owens Place West Side	Commencing at the intersection with the southern kerb of Matapihi Road, extending 330 metres south.
Sherwood Street North Side	Commencing at the western kerb of Otumoetai Road, extending to the eastern kerb of Little John Drive.
DELETIONS:
Owens Place West Side	Commencing at the intersection with the southern kerb of Matapihi Road, extending southwards a distance of 250 metres.
Sherwood Street North Side	Commencing at a point 100 metres west of the western kerb of Otumoetai Road, extending to the eastern kerb of Little John Drive.

Attachment 7.2: Prohibited Stopping and Standing of Vehicles

Council resolution dated 23 October 2012 and Minute Number M12/68.6

Council resolution dated 18 March 2013 and Minute Number M13/12.17

Council resolution dated 17 February 2014 and Minute Number M14/6.11

Council resolution dated 22 September 2014 and Minute Number M14/65.9

Council resolution dated 15 December 2015 and Minute Number M14/89.10

Council resolution dated 23 June 2015 and Minute Number M15/42.12

Council resolution dated 19 July 2016 and Minute Number M16/45.13

Council resolution dated 18 July 2017 and Minute Number M17/63.6

Council resolution dated 19 December 2017 and Minute Number M17/121.9

Council resolution dated 20 February 2018 and Minute Number M18/8.10

Council resolution dated 27 August 2018 and Minute Number M18/72.12

Council resolution dated 22 October 2018 and Minute Number M18/90.11

Council resolution dated 20 November 2018 and Minute Number M18/101.11

Council resolution dated 5 March 2019 and Minute Number M19/11.8

Council resolution dated 4 June 2019 and Minute Number M19/3.7

Council resolution dated 27 August 2019 and Minute Number M19/58.9

Council resolution dated 10 December 2019 and Minute Number CO5/19/15

As approved at Council Meeting held on 2 June 2020

Council resolution dated 25 August 2020 and Minute Number CO22/20/12

Pursuant to Clause 12.1 and Clause 12.3 of the Traffic and Parking Bylaw 2012, the parking of motor vehicles is prohibited at all times in the following locations:

Prohibited Stopping and Standing of Vehicles
ADDITIONS:
Aerodrome Road East Side	Commencing at the intersection with the northern kerb of Aviation Avenue, extending 55 metres north.
Ascot Place Both Sides	Commencing at the intersection with the northern kerb of Ascot Road, extending 21 metres north.
Ascot Road North Side	Commencing at the intersection with the western kerb of Ascot Place, extending 23 metres west.
Ascot Road North Side	Commencing at the intersection with the eastern kerb of Ascot Place, extending 20 metres west.
Ascot Road South Side	Commencing at the eastern edge of the entrance to No.16, extending 38 metres east.
Awataha Crescent East Side	Commencing at the intersection with the southern kerb of Paraone Koikoi Drive, extending 40 metres south.
Awataha Crescent West Side	Commencing at the intersection with the southern kerb of Paraone Koikoi Drive, extending 20 metres south.
Awataha Crescent West Side	Commencing at the northern side of the entrance to No.117, extending north and west for 24 metres.
Awataha Crescent South Side	Commencing at the northern side of the entrance to No.14, extending north and west for 35 metres.
Awataha Crescent East Side	Commencing at the intersection with the southern kerb of Paraone Koikoi Drive, extending 40 metres south.
Burrows Street South Side	Commencing at the intersection with the northern kerb of Fifteenth Avenue, extending 56 metres north.
Cupples Street South side	Commencing at the intersection with Batty Street, extending north to a point 10m north-west of the common boundary of Nos.9 and 11.
Eighth Avenue South side	Commencing at the intersection with the eastern kerb of Cameron Road, extending 11 metres east.
Eighth Avenue South side	Commencing 159m east of the eastern kerb of Cameron Road, extending 147 metres east.
Eleventh Avenue North Side	Commencing at the intersection with the eastern kerb of Fraser Street, extending north and east 30 metres.
Eleventh Avenue South Side	Commencing at the intersection with the eastern kerb of Fraser Street, extending 23 metres east.
Farm Street East side	Commencing 152m south of the prolongation of the eastern boundary of Concord Avenue, extending south to the intersection with Taupo Avenue, except for marked parking bays and bus stops.
Fraser Street East Wide	Commencing at the intersection with the southern kerb of Eleventh Avenue, extending 20 metres north.
Grace Road Both sides	Commencing 2m south of the prolongation of the western boundary of Sixteenth Avenue, extending eastwards for 40m.
Grove Avenue South side	Commencing 16 metres west of the west boundary of Pitau Road, extending west for 10 metres.
Hugo Way Both Sides	Commencing at the intersection with the southern kerb of Papamoa Beach Road, extending 28 metres south.
Kennedy Road North Side	Commencing at the intersection with the western kerb of Mortlake Heights, extending 15 metres west.
Laurence Street North Both sides	The whole road, from the intersection with Clarke Street to the cul-de-sac end, except for marked parking bays.
Lee Street North side	Commencing 5 metres east of the common boundary of Nos.27 and 29, east for 5 metres.
Lydbrook Place North Side	Commencing 1 metre north of the north side of the entrance to No.25, extending south and east 30 metres.
Makura Drive East side	Commencing 12.5m south of the centreline of Tuangi Way, extending 25 metres north.
Maxwells Road South Side	Commencing opposite the prolongation of the eastern boundary of Ngatai Road, extending 13 metres east.
Merivale Road North Side	Commencing 27m east of the prolongation of the eastern boundary of Landview Road, eastwards for 9m.
Merivale Road South side	Commencing 27m east of the prolongation of the eastern boundary of Landview Road, eastwards for 8m.
Mortlake Heights North Side	Commencing at the western side of the entrance to No.103, extending east and south 40 metres.
Mortlake Heights South and West Sides	Commencing at the western side of the entrance to No.56, extending east and south to Kennedy Road.
Mortlake Heights West Side	Commencing at the intersection with the northern kerb of Kennedy Road, extending 80 metres north.
Mortlake Heights East Side	Commencing at the intersection with the northern kerb of Kennedy Road, extending 195 metres north.
Oceanbeach Road North side	Commencing at a point 2 metres west of the entrance to No.303, extending 34 metres east.
Ohauiti Road East Side	Commencing at the centreline of the intersection of Summerhaven Place, extending 55 metres north.
Ohauiti Road East Side	Commencing at the centreline of the intersection of Summerhaven Place, extending 35 metres south.
Otumoetai Road West Side	Commencing at a point 3 metres south of the entrance to No.410, extending 26 metres north (excluding marked parking space).
Paine Street North side	Commencing 6m west of the eastern boundary of No.15, extending 25m eastwards.
Paraone Koikoi Drive South Side	Commencing at the intersection with the eastern kerb of Awataha Crescent extending 90 metres east (excluding marked Bus Stop).
Paraone Koikoi Drive South Side	Commencing at the intersection with the western kerb of Awataha Crescent, extending 22 metres west.
Royal Ascot Drive Both Sides	Commencing at the intersection with the northern kerb of Tara Road, extending 21 metres north.
Scantlebury Street North Side	Commencing at the intersection with the southern kerb of Fifteenth Avenue, extending 45 metres south.
Scantlebury Street South Side	Commencing at the intersection with the southern kerb of Fifteenth Avenue, extending 180 metres south.
Seventh Avenue South side	Commencing 2m west of the eastern boundary of No.34, extending to the western end of the cul-de-sac.
Seventh Avenue North side	Commencing 5m east of the eastern boundary of No.34, extending to the western end of the cul-de-sac.
Sixteenth Avenue Both sides	Commencing 8m north of the prolongation of the north boundary of Grace Road, extending 47m south.
Summerhaven Place Both Sides	Commencing at the intersection with the eastern kerb of Ohauiti Road, extending 20 metres east.
Tamworth Place Both sides	Commencing 15 metres north of the southern boundary of No.1, extending north to the carriageway of Tom Muir Drive.
Tara Road North Side	Commencing at the intersection with the western kerb of Twin Oak Avenue, extending 40 metres west.
Tara Road North Side	Commencing at the intersection with the eastern kerb of Twin Oak Avenue, extending 13 metres east.
Tara Road North Side	Commencing at the intersection with the western kerb of Royal Ascot Drive, extending 28 metres west.
Tara Road North Side	Commencing at the intersection with the eastern kerb of Royal Ascot Drive, extending 12 metres east.
Tarawera Road West side	Commencing 4 metres east of the common boundary of Nos.1 and 3, extending east and north for 35 metres.
Tarawera Road West side	Commencing 7 metres south of the common boundary of Nos. 5 and 9, extending north for 50 metres.
The Strand (extension) East Side	Commencing at a point 5 metres north of the intersection with the Matapihi Railway Bridge walkway, extending generally 12 metres south.
Tom Muir Drive South Side	Commencing 50 metres west of the centreline of Tamworth lace, extending 100 metres east.
Tuangi Way North Side	Commencing 6.5 metres east of the prolongation of the east boundary of Makura Drive, extending west to the Makura Drive carriageway.
Tuangi Way South side	Commencing at the Makura Drive carriageway, extending around the end of the cul-de-sac to the vehicle crossing of No.5
Twin Oak Avenue Both Sides	Commencing at the intersection with the northern kerb of Tara Road, extending 20 metres north.
Twentythird Avenue North side	Commencing at the western boundary of No.35, extending 33m to the southern boundary of No.35.
Watling Street North Side	Commencing at the eastern boundary of No.71, extending 40 metres east.
Westmorland Rise North Side	Commencing at the western side of the entrance to No.97, extending east to the eastern side of the entrance to No.105.
DELETIONS:
Burrows Street South Side	Commencing at the intersection with the northern kerb of Fifteenth Avenue, extending 28 metres north.
Eighth Avenue South Side	Commencing at the intersection with the eastern kerb of Cameron Road extending 132 metres east.
Farm Street East Side	Commencing at a point 7 metres north from the intersection with the northern kerb of Taupo Avenue, extending 31 metres north.
Farm Street East Side	Commencing at a point 1 metre north of a point opposite the joint boundary of No.53 and No.55, extending 33.5 metres north.
Laurence Street North Side	Commencing at the intersection with the western kerb of Clarke Street, extending 27 metres west.
Laurence Street South Side	Commencing at the intersection with the western kerb of Clarke Street, extending 67.5 metres west.
Laurence Street South Side	Commencing at a point 42 metres west from the western boundary of property No.114B, extending 20 metres west.
Scantlebury Street East Side	Commencing at a point 10 metres south of the southern kerb of Fifteenth Avenue, extending south a distance of 45 metres.
Scantlebury Street East and West Sides	Commencing at the intersection with the southern kerb of Fifteenth Avenue, extending south a distance of 40 metres.
Sherson Street West Side	From the northern boundary of Chadwick Road continuing generally northwards for a distance of 130 metres.

Attachment 7.9: Parking Time Restrictions

Council resolution dated 23 October 2012 and Minute Number M12/68.6

Council resolution dated 18 March 2013 and Minute Number M13/12.17

Council resolution dated 9 May 2013 and Minute Number M13/27.6