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AGENDA
Ordinary Council Meeting Monday, 12 April 2021 |
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I hereby give notice that an Ordinary Meeting of Council will be held on: |
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Date: |
Monday, 12 April 2021 |
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Time: |
10.30am |
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Location: |
Tauranga City Council Council Chambers 91 Willow Street Tauranga |
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Please note that this meeting will be livestreamed and the recording will be publicly available on Tauranga City Council's website: www.tauranga.govt.nz. |
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Marty Grenfell Chief Executive |
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Membership
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Commission Chair Anne Tolley |
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Members |
Commissioner Shadrach Rolleston Commissioner Stephen Selwood Commissioner Bill Wasley |
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Quorum |
Half of the members physically present, where the number of members (including vacancies) is even; and a majority of the members physically present, where the number of members (including vacancies) is odd. |
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Meeting frequency |
As required |
Scope
· The powers Council is legally prohibited from delegating include:
o Power to make a rate.
o Power to make a bylaw.
o Power to borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan.
o Power to adopt a long-term plan, annual plan, or annual report
o Power to appoint a chief executive.
o Power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement.
o All final decisions required to be made by resolution of the territorial authority/Council pursuant to relevant legislation (for example: the approval of the City Plan or City Plan changes as per section 34A Resource Management Act 1991).
· Council has chosen not to delegate the following:
o Power to compulsorily acquire land under the Public Works Act 1981.
· Make those decisions which are required by legislation to be made by resolution of the local authority.
· Authorise all expenditure not delegated to officers, Committees or other subordinate decision-making bodies of Council.
· Make appointments of members to the CCO Boards of Directors/Trustees and representatives of Council to external organisations.
· Consider any matters referred from any of the Standing or Special Committees, Joint Committees, Chief Executive or General Managers.
· Delegation of Council powers to Council’s committees and other subordinate decision-making bodies.
· Adoption of Standing Orders.
· Receipt of Joint Committee minutes.
· Approval of Special Orders.
· Employment of Chief Executive.
· Other Delegations of Council’s powers, duties and responsibilities.
Regulatory matters
Administration, monitoring and enforcement of all regulatory matters that have not otherwise been delegated or that are referred to Council for determination (by a committee, subordinate decision-making body, Chief Executive or relevant General Manager).
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Ordinary Council Meeting Agenda |
12 April 2021 |
3.1 Mr Andy Wichers - No. 1 Road
3.2 Mr Rob Paterson - Māori Ward
3.3 Mr Buddy Mikaere - Māori Ward
5 Confidential Business to be Transferred into the Open
6 Change to the Order of Business
7.1 Minutes of the Council Meeting held on 29 March 2021
8 Declaration of Conflicts of Interest
9 Deputations, Presentations, Petitions
10 Recommendations from Other Committees
11.2 Meetings schedule April - December 2021
11.4 Capital Programme Reporting
11.5 CCO Draft Statements of Intent 2021/2022 to 2023/2024
13.1 Public Excluded Minutes of the Council Meeting held on 29 March 2021
13.3 Cameron Road procurement and delivery model
1 Opening Karakia
2 Apologies
3.1 Mr Andy Wichers - No. 1 Road
3.2 Mr Rob Paterson - Māori Ward
3.3 Mr Buddy Mikaere - Māori Ward
5 Confidential Business to be Transferred into the Open
7.1 Minutes of the Council Meeting held on 29 March 2021
File Number: A12456090
Author: Jenny Teeuwen, Committee Advisor
Authoriser: Robyn Garrett, Team Leader: Committee Support
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That the Minutes of the Council Meeting held on 29 March 2021 be confirmed as a true and correct record.
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1. Minutes of the Council Meeting held on 29 March 2021
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MINUTES Ordinary Council Meeting Monday, 29 March 2021 |
Order of Business
1 Opening Karakia
2 Apologies
3 Public Forum
4 Acceptance of late items
5 Confidential business to be transferred into the open
6 Change to the order of business
7 Confirmation of Minutes
7.1 Minutes of the Council meeting held on 8 March 2021
7.2 Minutes of the Council Meeting held on 15 March 2021
8 Declaration of conflicts of interest
9 Deputations, Presentations, Petitions
Nil
10 Recommendations from Other Committees
Nil
11 Business
11.1 2021-2031 Long-term Plan - Adoption for Audit of draft Long-term Plan Consultation Document
11.2 2021-2031 Long-term Plan - Adoption for Audit of Long-term Plan supporting documentation
11.3 Expected increases to the development contribution fees in 2022 financial year
11.4 Adoption of the Procurement Policy 2021
11.5 Adoption of the draft Community Funding Policy 2021 for consultation
11.6 Submission to Western Bay of Plenty District Council's Long Term Plan
11.7 Dive Crescent - Ownership of Reclaimed Land
11.8 Governance Structure - establish a Regulatory Hearings Panel and make appointments to governance groups, funding panels and organisations
12 Discussion of Late Items
13 Public excluded session
13.1 Public Excluded Minutes of the Council Meeting held on 8 March 2021
13.2 Public Excluded Minutes of the Council Meeting held on 15 March 2021
13.3 Regulatory Hearings Panel Members Appointment
14. Closing Karakia
MINUTES OF Tauranga City Council
Ordinary Council Meeting
HELD AT THE Tauranga City Council, Council Chambers, 91 Willow Street, Tauranga
ON Monday, 29 March 2021 AT 1.00PM
PRESENT: Commission Chair Anne Tolley, Commissioner Shadrach Rolleston, Commissioner Stephen Selwood, and Commissioner Bill Wasley
IN ATTENDANCE: Marty Grenfell (Chief Executive), Paul Davidson (General Manager: Corporate Services), Barbara Dempsey (General Manager: Regulatory & Compliance), Susan Jamieson (General Manager: People & Engagement), Nic Johansson (General Manager: Infrastructure), Christine Jones (General Manager: Strategy & Growth), Gareth Wallis (General Manager: Community Services), Ross Boreham (Civic Communications Specialist), Nick Swallow (Manager: Legal and Commercial), Jeremy Boase (Manager: Strategy and Corporate Planning), Kathryn Sharplin (Manager: Finance), Anne Blakeway (Manager: Community Partnerships), Brigid McDonald (Manager: Strategic Investment & Commercial Facilitation), Gert van Staden (Senior Strategic Advisor), Angela Murray (Team Leader: Procurement), Ariell King (Team Leader: Policy), Josh Logan (Team Leader: Corporate Services); Elizabeth Hughes (Consultant, Communications and Engagement), Ana Blackwood (Development Contributions Policy Analyst), Coral Hair (Manager: Democracy Services), Robyn Garrett (Team Leader: Committee Support), Raj Naidu (Committee Advisor), and Jenny Teeuwen (Committee Advisor)
Shadrach Rolleston, Commissioner, opened the meeting with a Karakia.
2 Apologies
Nil
Nil
Nil
5 Confidential business to be transferred into the open
Nil
6 Change to the order of business
Nil
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Resolution CO4/21/1 Moved: Commissioner Stephen Selwood Seconded: Commissioner Shadrach Rolleston That the minutes of the Council meeting held on 8 March 2021 be confirmed as a true and correct record. Carried |
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Resolution CO4/21/2 Moved: Commissioner Bill Wasley Seconded: Commissioner Shadrach Rolleston That the minutes of the Council meeting held on 15 March 2021 be confirmed as a true and correct record. Carried |
8 Declaration of conflicts of interest
Nil
9 Deputations, Presentations, Petitions
10 Recommendations from Other Committees
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11.1 2021-2031 Long-term Plan - Adoption for Audit of draft Long-term Plan Consultation Document |
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Staff Marty Grenfell, Chief Executive Christine Jones, General Manager: Strategy and Growth Paul Davidson, General Manager: Corporate Services
In response to questions · Both the Long-term Plan (LTP) consultation document and the supporting documentation would be available on Tauranga City Council’s (TCC) website. · Any changes requested by commissioners post audit would be dependent on how substantive the changes were. Minor wording changes could be made but any significant financial changes would be difficult to make. There would be some ability to change performance measures throughout the process but the earlier this happened, the better.
Amendments requested to the Consultation Document · Page 6 – Either in the front end of the document or attributed to Commissioner Bill Wasley, highlight existing partnership commitments including Smartgrowth, Urban Form and Transport Initiative (UFTI), Transport System Plan (TSP) and also the partnership with Tangata Whenua. It also needed to be clear that infrastructure included community facilities. · Page 9 - Include “learn” in “More people coming to live, work, and play”. · Page 12 and 13 – How we fund what we do - ensure that the message/story that everyone was paying their share was clear. In particular, more clarity and specificity was needed around development contributions (DCs). · Page 15 – Vested assets – clarify that ratepayers cover all costs of using and maintaining these assets over time. · Page 15 – DCs (green box) – emphasise and make clearer that DCs could be used to fund community facilities. · Page 16 – Rating impacts - include more meaningful explanations of how much rates increases would cost the average household per week and what that was equivalent to e.g. the cost of a cup of coffee. · Page 17 - Capital expenditure priorities – use words that better describe actual areas and where things are, rather than the terms eastern/western corridors. · Page 18 – Supply of land for homes and businesses - include commentary around opportunities for papakāinga and social housing, and also that TCC was not only focussed on growth but also on wider opportunities for redevelopment/intensification within the city limits and were investing in infrastructure to allow for this. Changing housing needs over time also needed to be signalled. · Page 21 – Civic administration building bullet point – include the term “leased” · Page 22 – Enabling delivery - include that TCC was benchmarking against other councils and endeavouring to be as efficient as possible. · Page 23 – Renewal expenditure - need commentary/story to support the graphs and to strongly emphasise that TCC was investing in the current city as well as providing for growth. · Page 34 – Sale of Pitau Road Village and Hinau Street Village – it needed to be made clear how the revenue generated from the sales would provide TCC with a number of options within the community/papkāinga housing space. · Page 40 – Civic administration premises – remove or pare back reference to the Willow Street site. · Page 42 – Infrastructure Strategy – need to describe infrastructure in terms people will understand e.g. swales. · Page 44 – Our capital programme, graphs on page 44 and top of page 46 – need a shorter, more succinct, meaningful story to accompany the graphs. |
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Resolution CO4/21/3 Moved: Commissioner Bill Wasley Seconded: Commissioner Stephen Selwood That the Council: (a) Receives the 2021-2031 Long-term Plan - Adoption for Audit of draft Long-term Plan Consultation Document report. (b) Approves the draft 2021-31 Long-term Plan Consultation Document (Attachment 1) for the purposes of submitting it to Audit New Zealand for the audit process. (c) Notes that improvements will be made to the presentation of option 2 (pages 26-27 of Attachment 1) to more clearly show the differences in outcomes and costs between option 1 and option 2, primarily relating to reductions in transportation, resilience, community facilities and accessible recreation and sporting experience projects. (d) Delegates authority to the Chief Executive to make editorial amendments to the draft 2021-31 Long-term Plan Consultation Document, if required, prior to them being submitted to Audit New Zealand. (e) Notes the final version of the draft 2021-31 Long-term Plan Consultation Document, following any amendments made by the Commissioners at this meeting, amendments made by staff required by Audit New Zealand, and for graphic design purposes, will be provided to Council for its approval at the meeting in early May 2021. Significant changes, if any, will be highlighted at that time. Carried |
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11.2 2021-2031 Long-term Plan - Adoption for Audit of Long-term Plan supporting documentation |
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Staff Marty Grenfell, Chief Executive Christine Jones, General Manager: Strategy and Growth Paul Davidson, General Manager: Corporate Services Gareth Wallis, General Manager: Community Services
A copy of the tabled document for this item – Replacement pages for Attachment 4, Infrastructure Strategy - can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this council meeting.
In response to questions · The document was found to be difficult and repetitive; the same messages being conveyed with different lenses, which created confusion rather than clarity. It was suggested that the document be more succinct. It was acknowledged that some parts of the legislation, by their nature, created repetition. · Some targets e.g. transport, would initially go backwards until investment in infrastructure took effect, and would then move back towards set targets again. · A review of the Tauranga main streets area was planned for August. · An update on the possible alignment with Western Bay of Plenty District Council (WBOPDC) for the District Plan review would be provided in the Executive Report that would be presented at the 12 April Council meeting. Whatever framework approach was taken for the review would not impact on the performance measures in the LTP. · The increase in personnel expenses within the first year was attributable to a catch up from COVID-19 when costs had been frozen, normal market movement, and the increase of FTEs which was reflective of the organisation’s need to be able to deliver the bigger capital programme. · There was no duplication in the levels of service provided by TCC and Creative Bay of Plenty. |
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Resolution CO4/21/4 Moved: Commissioner Shadrach Rolleston Seconded: Commissioner Bill Wasley That the Council: a) Receives the 2021-2031 Long-term Plan - Adoption for Audit of Long-term Plan supporting documentation report. b) Adopts the draft Groups of Activities plans as set out in Attachment 2, for submission to Audit New Zealand, incorporating the new community outcomes approved on 15 March 2021. c) Adopts the following documents as supporting documents for the draft LTP for submission to Audit New Zealand, incorporating the following strategies, analysis and policies: (i) Summary financials (Attachment 1) (ii) Draft Financial Strategy (Attachment 3) (iii) Draft Infrastructure Strategy (Attachment 4) (iv) Draft Revenue and Finance Policy (Attachment 5) (v) Revenue and Financing – Funding Needs Analysis (Attachment 6) d) Delegates authority to the Chief Executive to make editorial amendments and the amendments made by Commissioners at this meeting to the draft 2021-31 Long-term Plan supporting documentation, if required, prior to them being submitted to Audit New Zealand. e) Notes the final version of the 2021-31 Long-term Plan supporting documentation, following any amendments required by Audit New Zealand and for graphic design purposes, will be provided to Council for its approval in early May 2021. Carried |
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Attachment 1 Attachment 4 - Draft Infrastructure Strategy - replacement pages |
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11.3 Expected increases to the development contribution fees in 2022 financial year |
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Staff Christine Jones, General Manager: Strategy and Growth
In response to questions · Location DCs were generally paid on subdivision, whereas the citywide DC was generally paid on building consent. The two were added together to get the total DC charge. · The different Wairakei sub catchments predominantly related to the different stormwater catchments and where the stormwater flowed. · The policy schedules were reviewed every year and aligned with the Annual Plan (AP) or LTP. The policy elements were generally updated through the LTP process. · TCC was seen nationally as a leader for DCs and a comprehensive DC policy had been in place for some time. Amendments to the Local Government Act 2002 three years ago were very much modelled on TCC’s DC policy. It was suggested that this be included as part of the DC story in the LTP. |
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Resolution CO4/21/5 Moved: Commissioner Bill Wasley Seconded: Commissioner Stephen Selwood That the Council notes the contents of the report and that a draft 2021/22 Development Contributions Policy which includes the fees discussed in the report will be brought to the Council to consider for adoption in May 2021. Carried |
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Staff Paul Davidson, General Manager: Corporate Services Nick Swallow, Manager: Legal and Commercial Angela Murray, Team Leader: Procurement |
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Resolution CO4/21/6 Moved: Commission Chair Anne Tolley Seconded: Commissioner Stephen Selwood That the Council: (a) Adopts the draft Procurement Policy 2021. (b) Adopts Option 1 of Issue 1, and Option 1 of Issue 2. (c) Delegates authority to staff to undertake minor editorial changes for the purposes of correction or clarification. Carried |
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11.5 Adoption of the draft Community Funding Policy 2021 for consultation |
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Staff Gareth Wallis, General Manager: Community Services Anne Blakeway, Manager: Community Partnership Ariell King, Team Leader: Policy |
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Resolution CO4/21/7 Moved: Commissioner Bill Wasley Seconded: Commissioner Shadrach Rolleston That the Council adopts the draft Community Funding Policy 2021 for consultation as part of the draft Long-term Plan 2021-31 process. Carried |
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11.6 Submission to Western Bay of Plenty District Council's Long Term Plan |
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A copy of the tabled document for this item – Submission to the Bay of Plenty District Council Long Term Plan 2021-2031 - can be viewed on Tauranga City Council’s website in the Minutes Attachments document for this council meeting. |
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Resolution CO4/21/8 Moved: Commissioner Bill Wasley Seconded: Commissioner Stephen Selwood That the Council approves the submission to the Western Bay of Plenty District Council Draft Long Term Plan. Carried |
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Attachment 1 Submission to the Western Bay of Plenty District Council Long Term Plan 2021-2031 |
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Staff Brigid McDonald, Manager: Strategic Investment & Commercial Facilitation Gert van Staden, Senior Strategic Advisor
In response to questions · The Memorandum of Understanding (MoU) with Otamataha Trust was still live. It had been signed in 2010. · The transfer was expected to happen in a matter of weeks. |
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Resolution CO4/21/9 Moved: Commissioner Bill Wasley Seconded: Commissioner Shadrach Rolleston That the Council agrees to transfer a 50% interest in the reclaimed land at 9 Dive Crescent, identified as Lot 1 Deposited Plan 450624, to the Otamataha Trust, as it honours the intent and terms of the May 2010 Memorandum of Understanding with the Otamataha Trust and Tauranga City Council. Carried |
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Staff Coral Hair, Manager: Democracy Services
In the Public Excluded session of this Council meeting, it was recommended that a Tangata Whenua representative be appointed to the Regulatory Hearings Panel, to be nominated by Te Rangapū Mana Whenua o Tauranga Moana and subsequently endorsed by Council. This has been reflected in the resolution below. |
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Resolution CO4/21/10 Moved: Commissioner Bill Wasley Seconded: Commissioner Stephen Selwood That the Council: (a) Receives the report “Governance Structure – establish a Regulatory Hearings Panel and make appointments to governance groups, funding panels and organisations.” (b) Pursuant to clause 30(1)(a) Schedule 7 of the Local Government Act 2002, establishes a Regulatory Hearings Panel as a subordinate decision-making body (that is neither a committee nor subcommittee) of the Council. (c) Adopts the Terms of Reference for the Regulatory Hearings Panel in Attachment 1 and delegates to it the role, scope and powers specified therein (pursuant to clause 32 Schedule 7 of the Local Government Act 2002). (d) Appoints four members to the Regulatory Hearings Panel, including one Tangata Whenua representative nominated by Te Rangapū Mana Whenua o Tauranga Moana, after considering the candidates in the public excluded part of the agenda; and releases those names into the public arena once the members have been advised of their appointment. The members appointed will be external independent persons with the skills, attributes or knowledge that will assist the work of the panel.
(e) Appoints the following persons as the Tauranga City Council representatives/members to these governance groups, funding panels and external organisations instead of the Tauranga City Council elected members who were discharged from these groups/organisations on 22 February 2021. The staff appointees to the Event Funding Panel and Community Development Match Fund Panel are delegated the authority specified. The staff appointments to the Tauranga Western Bay Safer Communities, Event Funding Panel, Community Development Match Fund, and the Tauranga Creative Communities Scheme Funding Panel are interim appointments, pending further consideration by the commissioners.
(f) In respect of each of the Tauranga City Council staff appointees specified in resolution (e), if their position title changes or their position is disestablished, a staff member who performs or exercises the same or substantially similar role or function to that position will, upon confirmation by the Chief Executive, be deemed to be the Council’s appointee to the group/panel/organisation without further resolution of the Council being required.
(g) Adopts the amended Terms of Reference for the Event Funding Panel and the Community Development Match Fund Panel as set out in Attachment 3, and delegates to them the role, scope and powers specified therein (pursuant to clause 32 Schedule 7 of the Local Government Act 2002). (h) Removes the Event Funding Panel and the Community Development Match Fund Panel from the Governance Structure Terms of Reference and includes information on these panels on the relevant pages of the Tauranga City Council’s website. (i) Approves the amended Terms of Reference for the Dive Crescent Governance Group as marked-up in Attachment 4, and recommends these amendments be referred to the Group’s next meeting for agreement along with a recommendation that the Group consider meeting quarterly or as required. Carried |
Nil
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution CO4/21/11 Moved: Commissioner Shadrach Rolleston Seconded: Commissioner Bill Wasley That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Carried |
Shadrach Rolleston, Commissioner, closed the meeting with a Karakia in the Public Excluded session.
The minutes of this meeting were confirmed as a true and correct record at the Ordinary Council Meeting held on 12 April 2021.
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CHAIRPERSON
10 Recommendations from Other Committees
File Number: A12379504
Author: Coral Hair, Manager: Democracy Services
Carlo Ellis, Manager: Strategic Maori Engagement
Authoriser: Susan Jamieson, General Manager: People & Engagement
Purpose of the Report
1. The purpose of this report is to consider the recommendation from the Tangata Whenua/Tauranga City Council Committee (TW/TCC) for establishing a Māori ward and sets out options available under the new legislation for the Council to consider.
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That the Council: (a) Receives the report “Māori Ward”. (b) Adopts the recommendation of the Tangata Whenua/Tauranga City Council Committee and confirms the decision of 25 August 2020 to establish a Māori ward for the 2022 election (Option 1).
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Executive Summary
2. The new Local Electoral (Māori Wards and Māori Constituencies) Amendment Act 2021 (Amendment Act) amends the Local Electoral Act 2001 (LEA). The Amendment Act seeks to improve Māori representation in local government. It has revoked binding poll provisions in the LEA for Māori wards and stopped the process for any valid demands for polls received by councils. However non-binding referenda can be held. It also enables councils who had resolved to establish Māori wards to either let the resolution stand or revoke it by 21 May 2021.
3. Council resolved to establish a Māori ward for the 2022 election on 25 August 2020. A valid demand (petition) for a poll was received on 29 January 2021. The Amendment Act requires that this demand be disregarded and requires the Electoral Officer to give public notice that the poll will not be held. The three options available to Council as a result of the Amendment Act are presented for Council’s consideration.
4. The TW/TCC met on 29 March 2021 and considered a similar report with the options set out in this report and resolved the following:
“That the Tangata Whenua / Tauranga City Council Committee:
(a) Receives the report on Māori Wards; and
(b) Recommends to the Council that the decision of 25 August 2020 to establish a Māori ward for the 2022 elections be confirmed.”
Background
5. On 25 August 2020, Council resolved to establish a Māori ward for the 2022 election, following a recommendation from the Tangata Whenua/Tauranga City Council Committee. The number of members to be elected to the Māori ward in Tauranga will be 1.[1]
6. The public were advised of their right to demand a poll to countermand the Council decision to establish a Māori ward. A valid demand for a poll (a petition) was received on 29 January 2021 i.e. signed by at least five percent of electors enrolled as eligible to vote (4,742 electors). Public notice was given on 12 February 2021 that a binding poll would be held, and it included a note that a new Bill was been introduced to Parliament to remove the poll provisions for the establishment of Māori wards and that if passed, the poll would be cancelled. New Schedule 1 of the LEA states that any demand for a poll by electors received before the commencement of the Amendment Act (2 March 2021) must be disregarded. A public notice was given on 9 March 2021 that the poll has been cancelled and will not be held. The organisers of the petition have also been advised by the Electoral Officer.
8. Both Local Government New Zealand and Taituarā (formerly Society of Local Government Managers) made submissions in favour of the Bill to the Māori Affairs Select Committee. The Government received 12,500 submissions to the Bill. Approximately 3,000 of these were unique and 9,500 were template or form style submissions. The submissions fell into the following four broad categories: those against Māori wards, those for polls, those against polls, and those against the Bill process. There are plans to further review legislation relating to representation reviews and appeals in a stage 2 process, however, the work has yet to be scoped.[2]
Strategic / Statutory Context
9. The process for establishing Māori representation for territorial authorities is set out in the LEA. Section 4 (1) (a) specifies that one of the principles the Act is designed to implement is the fair and effective representation for individuals and communities.
10. Section 81(1)(a) and (b) of the LGA require that a local authority must (a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and (b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority.
11. The Amendment Act seeks to improve Māori representation in local government by repealing provisions in the LEA that allow for the use of binding polls in the decision to establish Māori wards or constituencies (sections 19ZA to 19ZG).
12. The Amendment Act makes immediate changes and establishes transitional measures to make the establishment of Māori wards or constituencies easier ahead of the 2022 local elections.
13. Key features of the Act include:
· Extend the deadline for councils to consider Māori wards to 21 May 2021 (previously resolutions had to be made by 23 November 2020) to enable decisions to be made in time for the 2022 elections. This enables councils to resolve to either establish Māori wards or revoke resolutions made before the commencement of the Amendment Act.
· Remove the ability of electors to bring a petition requiring a poll to be held on whether or not to establish Māori wards.
· No binding polls can be held, regardless of any actions taken before the Amendment Act came into force, whether this was through a Council resolution or from receiving a petition calling for a poll to be held. Council resolutions to hold a poll cease and any valid demand for a poll must be disregarded and public notice that the poll is cancelled is given as soon as practicable.
· Councils can choose to undertake a referendum on the establishment of Māori wards, but the results are not binding. If a local authority chooses to hold a non-binding referendum before making the decision, the results would need to be counted and considered in time for the authority to make the decision by 21 May 2021.
14. A transitional period is provided for in the Amendment Act to give local authorities the opportunity to make or revoke resolutions to establish Māori wards in time for the 2022 local elections. This transitional period begins on 2 March 2021 and ends on Friday, 21 May 2021.
Options Analysis
15. As a result of the Amendment Act, the Council has the following options:
Option 1 – Māori ward established for 2022 elections
16. The Council resolved on 25 August 2020 to establish a Māori ward for the 2022 elections.[3]
17. This decision stands unless it is revoked. Refer to Option 2.
18. This option would recognise Tangata Whenua’s request to establish a Māori ward. It also recognises that non-Māori cannot fully represent the Māori position regarding issues on the table and that specific representation also provides a mandate for the councillor to represent Māori interests.
19. This option recognises the Council’s obligations under the Local Government Act 2002 to increase participation of Māori in decision-making and to recognise the diversity of its communities.
20. It is also consistent with the LEA requirements to consider the principle of fair and effective representation for individuals and communities.
Option 2 – Revoke earlier decision
21. The Council has the option to revoke the earlier decision of Council. (Clause 3 of Schedule 1 of the LEA)[4] and has until 21 May 2021 to make this decision.
22. This option would remove the opportunity for a Māori ward to be established for the 2022 elections.
23. This option is not acceptable to the Te Rangapū Mana Whenua o Tauranga Moana who recommended the establishment of a separate Māori ward at this time.
24. This option would recognise the opposition to the establishment of a Māori ward by 5% of electors who have signed a demand for a poll.
25. This option would not recognise the Council’s obligations under the LGA to increase participation of Māori in decision-making and to recognise the diversity of its communities.
26. It is also considered to be inconsistent with the LEA requirements to consider the principle of fair and effective representation for individuals and communities.
27. The Council can choose to undertake public engagement with the community prior to deciding between Options 1 and 2. Refer to section on Consultation/Engagement below.
Option 3 – Hold a non-binding referendum on the establishment of a Māori ward
28. The Council has the option of holding a non-binding referendum on the establishment of a Māori ward (section 9 (7) of Schedule 1 of the LEA[5]).
29. The result of a non-binding referendum would be used to inform the Council decision on whether to let the previous Council decision to establish a Māori ward stand (Option 1) or revoke this decision (Option 2) . As highlighted by Taituarā in their submission to the select committee:
“The Council cannot commit to being legally bound by the result of the poll but having held it must consider the result with an open mind (as it would any other feedback received in the engagement).”
30. The Council has until 21 May 2021 to decide between Options 1 and 2 and has time to hold a referendum.
Financial Considerations
31. The cost of a Council-initiated non-binding referendum on the establishment of a Māori ward would be $220,000 and this expense has not been budgeted for.
Legal Implications / Risks
32. A decision to revoke (Option 2) has potential to impact on the relationship with Tangata Whenua as their expectation is that a decision to establish a Māori ward has already been made by the Council.
Consultation / Engagement
33. The Council is not required to undertake community engagement or consultation on the decision to establish a Māori ward. However, the Council can choose to undertake public engagement with the community prior to deciding between Options 1 and 2, including undertaking a non-binding referendum (Option 3). Public feedback would be used to inform the Council decision.
34. The Council has previously considered the recommendations of the Tangata Whenua/Tauranga City Council Committee, whose members represent the views of Te Rangapū Mana Whenua o Tauranga Moana.
35. Five percent of electors have signed a demand for a poll to countermand the Council’s decision to establish Māori wards and the Council can consider this opposition to establishing a Māori ward when deciding on the various options.
36. The consideration of Māori wards in New Zealand has historically resulted in opposed views and it is unlikely there will be a unified public view on this matter in Tauranga.
37. The representation review process later in the year does not provide an opportunity to revisit (reverse) the decision to establish a Māori ward. However, submissions, appeals and objections may be made on detailed arrangements such as:
(a) The total number of members of Council;
(b) The names of Māori wards and constituencies;
(c) If there are to be two or more members elected from Māori wards and constituencies, whether there should be one ward or multiple wards (not relevant to TCC);
(d) If there are to be multiple Māori wards and constituencies, the number and boundaries of those wards and constituencies (not relevant to TCC).
Significance
38. The Local Government Act 2002 requires an assessment of the significance of matters, issues, proposals and decisions in this report against Council’s Significance and Engagement Policy. Council acknowledges that in some instances a matter, issue, proposal or decision may have a high degree of importance to individuals, groups, or agencies affected by the report.
39. In making this assessment, consideration has been given to the likely impact, and likely consequences for:
(a) the current and future social, economic, environmental, or cultural well-being of the district or region
(b) any persons who are likely to be particularly affected by, or interested in, the issue, proposal, decision, or matter
(c) the capacity of the local authority to perform its role, and the financial and other costs of doing so.
40. In accordance with the considerations above, criteria and thresholds in the policy, it is considered that the decision is of high significance.
Click here to view the TCC Significance and Engagement Policy
Next Steps
41. The next steps for Council will depend on the option the Council (the Commission) chooses.
42. Option 1 – consider the name of the Māori ward through the representation process.
43. Option 2 – public notification and advise Te Rangapū Mana Whenua o Tauranga Moana members.
44. Option 3 – undertake a non-binding referendum before 21 May 2021.
File Number: A12365105
Author: Paul Davidson, General Manager: Corporate Services
Barbara Dempsey, General Manager: Regulatory & Compliance
Susan Jamieson, General Manager: People & Engagement
Nic Johansson, General Manager: Infrastructure
Christine Jones, General Manager: Strategy & Growth
Gareth Wallis, General Manager: Community Services
Authoriser: Marty Grenfell, Chief Executive
Purpose of the Report
1. To provide updates on key projects and activities.
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That the Council: (a) Receives the Executive Report
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Strategy and Growth
Resource Management Act Reform and City Plan Review
1. Commissioners will be aware that the Resource Management Act (RMA) is proposed to be replaced with three new Acts covering:
· The management of the natural and built environments (including consolidation of District and Regional Plans into a single Regional Plan)
· Strategic planning (regional spatial planning)
· Climate change adaption.
2. The reforms are moving at pace and we expect that consultation will occur on an exposure draft of the Natural and Built Environments Act later this year.
3. We have taken advice from Ministry for the Environment (MfE) on what this means for our City Plan Review project. At this stage MfE has advised that we should continue with our City Plan Review project, as there is no certainty around what the transition from the current legislation to the new legislation will look like. MfE expects to be able to provide more direction on these matters as the reforms take shape over the coming months. Given the high cost and significant resourcing directed to this project, this level of uncertainty is unhelpful, and is an issue for most councils around the country.
4. Given the advice received, we will carry on with the next phase of the City Plan Review project, that being a public discussion document on key resource management issues and options facing the city. This work will be valuable, regardless of which future planning process is used. We are also reassessing the detailed programme to minimise any wasted costs, should the City Plan Review be overtaken by the RMA reform.
5. WBOPDC is currently commencing a review of its District Plan. As part of the City Plan Review, staff will meet with counterparts at WBOPDC to discuss further opportunities to work together and align planning provisions through our respective review processes. This will include consideration of a joint Plan covering both councils.
Government Housing Announcements
6. On 23 March, the Government made a number of significant housing policy announcements. The key elements relevant to SmartGrowth and TCC’s growth and planning programme are:
· Housing Acceleration Fund
- a $3.6b infrastructure fund (to unlock a mix of private sector-led and Government-led developments);
- additional funding for the Government’s Land for Housing Programme to accelerate development of vacant or underutilised Crown-owned land, operate in more regions, and deliver a broader range of affordable housing options for rental and home ownership.
7. The Housing Acceleration Fund will be complemented by:
· A Kainga Ora Land Programme for strategic land purchases to increase the pace, scale and mix of housing developments (including more affordable housing);
· A refocused $350 million Residential Development Response Fund. This fund was originally established to cushion the impact of COVID-19 on construction sector activity and jobs, but has not been required. The fund will focus on increasing affordable housing provision (rental and home ownership) on land owned by iwi and Maori groups, councils, community groups and private developers, through the Crown sharing some of the cost and risk.
8. TCC and the Western Bay of Plenty sub-region are well-placed to benefit from these opportunities, given our established urban growth partnership with the government, an integrated land use and transport joint spatial plan through UFTI, and an established structure to focus on our priority development areas including, Papamoa East (Wairakei town centre and Te Tumu), Te Papa (including social housing and Crown land opportunities) and the Western Corridor (including Tauriko West and the Tauriko Business Estate).
9. We expect to receive more information regarding the funding process and criteria in the near future. Government officials were in the area on 30 and 31 March for Priority Development Area group site visits and discussions were held on the above announcements.
Infrastructure Group
Kerbside Update
10. We began the bin rollout phase of the project on 15 March 2021. This involves the distribution of 165,000 bins across the city. To date, the process has gone well.
11. The first of the new trucks for our service have been completed and wrapped with TCC branding. The remaining trucks are scheduled to be completed and tested well before the service commences.
12. Envirowaste has signed agreements with most of the 47 new staff that will be employed across both Tauranga City and the Western Bay. New (and existing) staff will begin training shortly, with a particular focus on the use of our state-of-the-art collection trucks, ready for the service roll-out on 1 July 2021.
13. Sign-ups for our garden waste service are tracking better than expected, with over 7,500 households involved so far.
Totara Street
14. Community engagement with directly-affected businesses along Totara Street is ongoing, with a focus on optimising parking and ensuring disruption is minimised as much as possible.
15. Contract documents are currently being finalised and will be tendered on 6 April 2021, with the tender close scheduled for 11 May. A pre-tender meeting was held with contractors in early-March to inform them of the project and clearly articulate our expectations, particularly regarding accelerated delivery, disruption minimisation and proactive stakeholder engagement.
16. In partnership with Waka Kotahi, we are also including road works on the Hewlett/Totara intersection to improve safety and functionality. For efficiency, as part of this work, we will incorporate planned sewage upgrade works on Rata Street.
Transport System Plan (TSP)
17. The TSP is a multi-agency and partner programme that represents a $1.065b investment over the proposed 2021-31 Long-Term Plan. It determines what major transport projects are undertaken (and in what order) in the respective partners' long-term plans, in order to maximize the benefits across the whole transport network. It will significantly shape the way people move around our city.
18. Brendan Bisley, our Director of Transport, will be Acting Transport System Plan (TSP) Programme Director for the next few months while a permanent replacement is found for this role. The Director of Transport role will be backfilled by Russ Troup, Manager: Transport Network Operations.
Cameron Road Multi-Modal Upgrade – Progress Report
19. The Cameron Road Stage 1 project is progressing on schedule. Public consultation is underway and has included a series of public open days. These have generated some very useful feedback to guide the design process.
20. Planning for early works is well underway, with work on track to begin before May. This will include some pedestrian crossings, as well as some trial side-road treatments. Those trials will give us a ‘real world’ view on how possible design solutions could work in practice, and together with the consultation feedback, will inform the final design.
Three Waters Reform
21. The Three Waters Reform is a major intergenerational project which seeks to ensure New Zealand’s critical three waters infrastructure and services are fit-for-purpose for decades to come. The reform programme is governed by a joint central/local government Three Waters Reform Steering Committee.
22. There are three components which we would like to highlight:
(a) The reforms are underpinned by the concept of Te Mana o te Wai, which was introduced as part of a set of changes to the National Policy Statement for Freshwater Management. The concept is neatly explained by the Ministry for the Environment as referring to the ‘vital importance of water’.
“When managing freshwater, it ensures the health and well-being of the water is protected and human health needs are provided for before enabling other uses of water. It expresses the special connection all New Zealanders have with freshwater. By protecting the health and well-being of our freshwater we protect the health and well-being of our people and environments”. MfE: Essential Freshwater factsheet.
(b) Taumata Arowai, established as a Crown entity in March 2021, will be the new regulator for water services when the Water Services Bill passes later this year. Taumata Arowai will take over from the Ministry of Health as the regulator of drinking water, and will also play a role in overseeing wastewater and stormwater systems.
(c) In July 2020, Government announced a $710m post-Covid three waters stimulus package. TCC secured $14.92m, which is being used to fund works across the network, in accordance with the Delivery Plan approved by the DIA.
As part of this, Councils across the country agreed to engage in “reform” conversations and to participate in an information-gathering exercise, both of which are feeding into design and consultation work about what the service structure could look like in the future. The Steering Committee is currently engaging with local government and Māori, and a workshop to cover the Bay of Plenty region was held in Rotorua on 26 March 2021.
23. We will bring a comprehensive report to Council about issues, next steps, timelines and engagement, particularly alignment with Tangata Whenua, to meet the demands of Te Mana o te Wai and Taumata Arowai.
3 Waters Collaboration Project
24. Traditionally, TCC and WBOPDC 3 waters teams have engaged separate contractors for their operations and maintenance contracts. In 2019, we decided to approach the market together with a combined contract offering. The end-result is a 5-year, $80 million contract, which provides for a 5-year extension.
25. The joint 3 waters contract procurement process, which has appointed Downer, had a significant focus on people, process and technology. For Western Bay, the current Veolia IT system could not continue beyond 1 July 2021 and a new approach was required. The approach analysed technology options and, taking into account the proposed 3 waters reforms, it was determined that the best long-term option was to adopt the Watercare solution, known as the ‘Waters Collaboration’ programme.
26. A big driver for collaboration between TCC and WBOPDC was resilience for the region and for our businesses. Capability in our business - skills, qualifications, aging workforce, retention - have been key concerns, as they are across the sector. This collaborative contract provides the platform to address these problems. During the collaborative contract work, two things emerged, the 3 Water Reforms, and the opportunity to further build on and extend the collaborative partnership.
27. Watercare will work alongside us to establish and execute the programme. Rather than implementing a stand-alone system, we will be integrating into Watercare’s existing work order management platform. It is a tried-and-tested working solution, which de-risks a programme of this kind and offers us enormous opportunity to implement good practice and continue to develop the platform together. We believe this is a first-of-a-kind initiative for the water sector in New Zealand.
Te Maunga Treatment Plant
28. A contract has been awarded to HEB Construction Ltd for the construction of a new landward section of the outfall pipe. The contract price is $16m (about $1.7m less than the estimate). Construction will commence on 14 April 2021, with completion expected in July 2022.
29. A community drop-in session is planned, which will provide people with an opportunity to meet the contractor’s staff, talk to the designers, ask questions about the project and give feedback to the project team. Staff have also spoken individually to the owners of most properties bordering the pipeline easement. In addition, a regular e-newsletter is sent out to residents and businesses in the wider area around the easement. We also have regular meetings with Mangatawa Papamoa Block Inc. and the managers of the residential village on the other side of the easement.
30. Building Condition Assessments are currently being undertaken for all bordering properties south of Grenada Street, prior to the start of the project. The assessments will continue for properties north of Grenada Street in May.
31. Tenders for the Ground Improvement Works for the bioreactor are being evaluated. It is anticipated negotiations with a preferred supplier will commence in early-April, with award expected later in the month.
Te Ara o Wairakei Landscaping Project – Background Information
32. The Stage 1 Te Ara O Wairakei Landscape Plan focuses on the predominantly Council-owned Wairakei Stream corridor in Papamoa and was prepared in 2016/2017 in response to conditions within Council’s Comprehensive Stormwater Consent (CSC) RC63636. The CSC stipulates the requirement for consultation during plan development and specifies that the Stage 1 plan be fully-implemented by 2025.
33. The Stage 1 Plan area encompasses 101 hectares of remnant stream corridor extending approximately 10km from Pacific View Drive in Papamoa to the boundary of Te Tumu.
34. Since 2016, significant consultation and engagement with local residents and Tangata Whenua has occurred, as required by the CSC. This consultation continues to this day and is proposed to continue until implementation of the Stage Plan is complete (i.e. by 2025).
35. Implementation of tracks, seating, bollards, shade trees and signage has been completed in 4 of the 5 areas within the 101ha project area (covering 84.3ha). This includes 8.5km of new tracks, extensive track-widening, boardwalk and culvert crossings over wet areas, an upgraded bridge, 21 seats, 60 entrance and wayfinding signs, and 75 specimen trees for shade and amenity. Almost 300,000 plants have been planted in 8.5ha of the reserve.
36. 16% of the project area remains uncompleted (predominantly from Parton Road east). This includes 9.9ha of planting, predominantly around the waterway edges, of which 0.86ha (4.7%) is located in the Palm Beach West reserve area. Palm Beach West residents have opposed planting in their area. Key concerns relate to their view that the ponds are being converted to wetlands and that the planting: obstructs water views; and contributes to bank slumping. Plant selection, poor maintenance and the possibility of an increased vermin population are additional concerns.
37. Planting in the Palm Beach West area was suspended, while engagement with residents, tangata whenua and the wider community continues as required under the council resolution on the plan (May 2020). The outcomes of that process will be reported to the Commission in August and a decision sought on the completion of the planting required by the CSC conditions.
Project Delivery (Procurement)
38. A review of our approach to the delivery of the LTP work programme is underway. This takes the form of a Strategic Procurement Option Analysis Review of the delivery models, which will identify opportunities to maximise delivery benefits and address risks.
39. A final report in late-May will outline a procurement strategy, which will be then used to engage the market for feedback. This will provide visibility to our suppliers on the pipeline of work, and our delivery approach when the final LTP is adopted in July.
40. Project reporting and governance improvement initiatives continue to be developed, focusing particularly on the performance of our more high-risk projects. A simple and fast risk assessment process has been developed for the project initiators to carry out prior to a project/programme commencing. This information can then be used to inform the skills and expertise required to deliver and govern the project. This also highlights key areas of risk that different parts of the organisation can use for resource planning (e.g. a significant number of projects or programmes have high risk in the area of stakeholder engagement).
41. Recruitment is ongoing, with a number of positions being filled over the next few months, ranging from senior programme managers to project managers.
People and Engagement
Communications & Engagement
42. Media reporting for February was once again impacted by negative reporting about Council dysfunction, but once the Commission took up its responsibilities, the tone of reporting began to improve. Property prices were a significant theme, with a number of reports attributing responsibility for price growth to areas of council responsibility (such as land supply and infrastructure investment) rather than to central government policy. Other themes were largely positive, including attractions and events such as the One Love Festival and Bike Month. Business/investment in Tauranga was also positive, with messaging about strong employment data and forecast job growth in the region.
43. The Communications and Engagement activities will soon be combined under a new Community Relations function. A Community Relations Strategy has been adopted by the Executive. This has the goal of putting the community at the heart of everything we do and will change the way the organisation communicates and engages with our communities. The team is currently undergoing structural changes to ensure they are set up to deliver on the new strategy. Ceilidh Dunphy has been appointed as the Community Relations Manager. The organisation will begin operating under the new model by the end of May.
Health, Safety & Wellbeing
44. Half-yearly reporting from OCP, our employee assistance provider, has highlighted that our people access this facility at a rate comparable to the average across NZ. However, the prevalence of workload-related consultations sets TCC apart. The male/female split of those accessing the service does not reflect our TCC population - with women making up a higher proportion of OCP attendance. While the continued increase in the numbers of people accessing this service is positive, the People and Engagement teams are working to ensure that prevention has an equal focus.
45. TCC has contributed to a national Health, Safety and Wellbeing survey lead by Local Government New Zealand, along with 33 councils nationally. This will provide us with a baseline to identify areas where our people see a need to improve; and also a way to benchmark against other councils.
46. A new format for monthly HSW reporting has been trialled and is open for feedback. The report brings HSW to life within a real work context and provides some thought-provoking content to generate discussion within TCC teams.
Te Pou Takawaenga (Takawaenga Unit)
47. Te Rangapu Mana Whenua o Tauranga Moana is currently reviewing its strategic planning document, Te Aupikitanga o te Whakaaro Rangatira, and has identified the following key pillars for further development in an updated strategic plan to be presented to the joint standing committee:
· Contributing through Partnership & Representation
· Developing Capacity and Capability
· Supporting Māori Land Utilisation and Development
· Effective Communications and Engagement
· Kaupapa Māori-based Environmental Management and Cultural Development.
Customer Services
48. During the month, Customer Services assisted the Sustainability and Waste team with community “drop-in” sessions for the new kerbside collection; and the City Planning team with stakeholder workshops for the new City Plan.
49. Customer Services had staff present in the regional libraries during the recent February rates period, for the first time. The team has previously provided assistance in the regions only during the August rates month. Positive feedback indicates that the service was well-received and reduced the number of customers who may otherwise have travelled into the CBD for assistance. This service will now continue.
Democracy Services
50. A working group is finalising a programme of work to plan and implement actions recommended by the recent Ombudsman Report on TCC’s Local Government Information and Meetings Act compliance. We reported progress to the Ombudsman’s Office at the end of March and will continue to provide regular updates. Many of the action points have already been completed.
51. The Epidemic Preparedness Notice has been extended further from 21 March to 21 June 2021. This means that amendments to the legislation will continue to enable remote attendance at council and committee meetings, via audio or visual link, to be counted towards the quorum of the meeting; council/committee meetings to be open to the public through online access; and meeting agendas, reports and minutes to be posted on council websites, rather than in physical locations. There are other provisions that enable various actions to occur remotely via audio/visual links such as new members taking oaths of office, rates rebates statutory declarations and Order in Council mechanisms to enable changes to by-election timing.
Human Resources
52. The team continues to support Council with realignments/restructures designed to support better performance, a community-focused approach and the LTP Capex delivery programme. During February/March, we assisted with change processes in Communications & Engagement (C&E), Community Services (CS) and Growth, Funding & Policy (GFP). These activities are linked to the growth and investment required by the LTP, as well as the new Community Relations Strategy.
53. Recruitment volumes remain high in comparison to the same period over the last two years. Changes to roles/additional headcount introduced through realignments/restructures (particularly the Project Delivery restructure - November 2020) have resulted in more roles being recruited. We expect this trend to continue when the draft LTP is signed-off.
· We advertised 39 roles during February/March
· New offers were made to 21 internal candidates and 29 external candidates
· 47 new employees started.
54. The employee turnover rate is tracking between 8 – 9% this quarter. The figure is slightly higher than the previous two quarters. Turnover continues to be historically low, due to the impact of Covid-19. Our pre-Covid turnover average was 11 - 12% per annum.
Regulatory and Compliance
ENVIRONMENTAL REGULATION
Regulation Monitoring
55. Council’s Bylaw Officers continue to see an increase in homelessness in the city. The number of complaints received regarding homelessness in February and March more than doubled, in comparison with the same period last year. Bylaw Officers work with the homeless where they can and refer people to other community services. Emergency housing provisions as a result of COVID are due to end in June, so we can expect to see more people rough-sleeping and experiencing homelessness in our city over the coming months.
Animal Services
56. Animal Services has seen a significant change of staff over the past couple of months, with six out of the 10 staff having either changed roles, retired or moved on. The next few months will be focused on training new staff and building the team ready for the new dog registration year and associated processes, which get underway in late-May.
Environmental Health and Licensing
58. Council’s Environmental Health Officers have been selected to pilot a new initiative by the Ministry of Primary Industries and the Ministry of Education involving the new Ka Ora, Ka Ako – Healthy School Lunches Programme. The programme is designed to give schools the opportunity to provide safe and suitable food for their students.
Council’s Environmental Health Officer will lead the programme on behalf of Council and will be visiting schools involved in the pilot, providing them the information they need and then checking compliance with the regulatory aspect of the programme.
If successful, this programme will be rolled-out nationwide.
59. Onsite noise monitoring has increased as a result of several events and complaints received from members of the public. The issues identified were mainly about excessive noise at these events, which were highlighted through neighbours’ complaints, or were observed by staff during monitoring.
60. Council’s Noise Control Specialist continues to work with event managers to outline their responsibilities when hosting public events. The desired outcome is that events can be managed in a way that allows for attendee enjoyment, while minimising any nuisance for neighbours.
EMERGENCY MANAGEMENT
61. The earthquakes and tsunami warnings that occurred on 5 March 2021 reinforced to New Zealanders the risk we live with as a coastal nation close to a potential tsunami source such as the Hikurangi subduction zone/Kermadec trench. Council has received multiple public enquiries asking what preparations people should make for tsunami events. The feedback supports the view that all parties involved in emergency management need to improve both education and general messaging on the day.
62. Papamoa Primary school asked Council to support their tsunami evacuation rehearsal on 22 March, a yearly requirement for education providers within evacuation zones. Images are provided of the day where 700 rangatahi successfully completed their hikoi.
63. A staged tsunami public information campaign is being refined for release, in conjunction with the Bay of Plenty Civil Defence Emergency Management Group office. The campaign will focus on the key messages of “know why to go”, “know when to go” and “know what to do/how to go”.
64. Council, in combination with Emergency Management Bay of Plenty and Massey University, hosted a Covid-19 social recovery forum. This forum sought to bring organisations and community groups together to continue conversations on how we can support communities to adapt to the impacts of Covid-19. The forum also provided a vehicle for the national Emergency Management Agency to conduct a recovery masterclass course for organisations using the recently updated Directors’ Guidelines for Recovery.
BUILDING SERVICES
65. The number of building consent applications received in January and February is slightly higher than previous years.
66. Our processing team has rolled-out a new vetting process to check that necessary information is included with applications. This is undertaken by a support officer, which frees up the processors’ time. The change was supported by a communication plan for applicants, with some positive feedback received from those involved. As a result, we have seen a reduction in applications without the necessary supporting documentation, which is of benefit to all parties.
67. Our inspection lead-time has grown in the past month, due to the effects of vacancies and annual and sick leave. In order to bring this wait-time down, we have commenced a programme of remote, online inspections utilising contracted inspectors based in Christchurch; engaged with Auckland Council to have two of their inspectors join us on secondment in April; offered overtime to inspectors to do early/late and/or weekend inspections; and we are piloting a risk-based waiver to some inspection types.
ENVIRONMENTAL PLANNING
68. After a busy end to last year, resource consent applications received in January dropped slightly, but have increased in February. This pattern is relatively consistent with previous years.
69. The team is currently advertising for a Senior Development Engineer, a role which has typically been difficult to fill. Four planners have been hired since the start of the year, although there is still a lack of seniors within the team.
70. Timaru Oil Services Limited Resource Consent - On 12 August 2019, an application was lodged on behalf of Timaru Oil Services for the development of a bulk fuel storage facility at 216 Totara Street. The application was for resource consents required from both Tauranga City Council and the Bay of Plenty Regional Council. The application was on hold for a significant period of time while the applicant worked towards the provision of an updated landscape report. On 17 September 2020, the application was notified on a limited basis to Whareroa Marae, Ngāi Te Rangi, Ngāti Kuku, and Ngāi Tukairangi. The application was declined by the Hearing Commissioner. This decision has been objected to and mediation has been set for later this year.
Community Services
Arts and Culture
71. The newly-established position of Manager: Arts and Culture recently commenced with James Wilson being appointed to the position, moving from his previous role as manager of Baycourt. The first month of the new role has been spent meeting with the various arts and culture stakeholders and organisations that TCC has a funding relationship with, including the Tauranga Arts Festival, National Jazz Festival, the Incubator, The Elms and Creative Bay of Plenty (CBOP).
72. The establishment of an Arts and Culture division within Community Services generated positive media coverage for TCC, including a Bay of Plenty Times feature that focused on new arts leadership for the city, noting that Baycourt, the Art Gallery and the Arts Festival all welcomed new leadership within the same period.
73. That coverage presented an opportunity to demonstrate that there is a vibrant arts and culture sector in Tauranga, with the ability to attract high-profile appointments with an established national reputation. James Wilson was interviewed on Radio New Zealand, with the interviewer taking a particular interest in the growth of the sector in Tauranga.
74. Staff are working with an external consultant to undertake a strategic review of CBOP, whose current three-year funding contract with Council ends in July 2021. TCC contracts CBOP to provide a range of services and support to the arts sector, including the delivery and monitoring of the Toi Moana arts and culture strategy. The review will be presented in early-April and will include recommendations on how TCC can best support the growth and development of the local creative sector.
Community Partnerships
75. An appointment process is underway to appoint new trustees to fill four vacancies on the Tauranga Art Gallery Trust Board (TAGT), with recommendations going to the 12 April 2021 Council meeting.
76. Carole Gordon, in collaboration with local District Health Boards and TCC, undertook research into the impact of COVID-19 on the local ageing population. The findings were that while elders felt safe and well-informed during the 2020 lockdowns, they are still afraid to go out, and are experiencing high levels of social disconnectedness and hardship. The report identifies several recommendations for Government, including urgent investment in elder social connectedness through a social impact recovery agenda; and a focus for local authorities to include a project to develop an elder wellbeing centre for community-based services.
77. The Gate Pā Stakeholders group, facilitated by our Connected Communities Advisor, held a free, fun, whanau-friendly event in Anzac Park on 21 March 2021. The event attracted approx. 300 attendees who celebrated the improvements made to the park, including a new accessible playground, barbecue, accessible picnic tables and concrete pathways.
78. The Community Partnerships team hosted three workshops in February 2021, attended by 75 representatives of local community organisations, to support understanding of the Long-term Plan and how organisations can contribute to making positive change for their communities through submissions. The key topics covered were: an introduction to Long-term Plan/Annual Plan council processes; understanding how funding decisions are made; and tips for making effective submissions.
79. The Diversity and Culture Advisor is currently working with Education Tauranga to support the Global Ambassadors pilot programme being established in the region. This supports the Inclusive Leadership element of the Welcoming Communities plan. The intent is to grow and inspire a group of globally diverse young leaders through certified training and mentoring, and give them the opportunity to design and deliver self-driven cultural initiatives to their school and local community, which promotes intercultural awareness and global citizenship.
80. Welcoming Communities supported a community panel conversation on racism and creating an inclusive Tauranga, with guest speaker Meng Foon, NZ Race Relations Commissioner, on 19 March 2021. The event had support from the University of Waikato, with over 100 people attending from a range of community sectors.
81. BOP Regional Council has been providing security coverage at the Willow Street and Greerton bus interchanges for the last few months, due to concerns about antisocial behaviour, and safety concerns of many bus drivers. Data collated during this time has indicated a decrease in incidents, and the drivers report an increased perception of safety. Police have also reported a significant reduction in calls for service to the area. The security coverage has been aligned with the more at-risk times and coverage has now been added to the Farm Street interchange. Discussions are underway with Waka Kotahi and TCC with regard to co-funding this initiative.
82. The Make Arataki Safe Again working group was formed in December 2020 to coordinate a community response to a noticeable increase in youth violence and crime in Arataki. The group is continuing to work on a number of community initiatives, with short-term funding provided by TCC. As a result of this collaboration, there has been a significant reduction in matters of concern and an improved perception of safety.
83. Under the Kāinga Tupu work programme, the Community Partnerships and Spaces and Places teams are working to secure the Cliff Road Hall for exclusive use for community meal provision to the community. The Community Kai Collective, consisting of seven providers, is working collaboratively to coordinate a response to community meals and supporting individuals and families who need support.
84. The Community Wellbeing Hub feasibility study has been completed and further negotiations are underway between TCC, Bay of Plenty District Health Board and Kāinga Ora to develop a six-storey Community Wellbeing Hub on a Cameron Road/Tauranga Hospital site. The building is planned to include provision for crisis support, co-location of support services and up to 40 emergency and transitional housing units. This project is currently awaiting approval from the Kāinga Ora national office.
85. Project Tauranga projects in progress include:
· Bike track revitalisation at the bottom of 17th Ave for children learning the road rules (working with Rotary Te Papa);
· STEM Festival (Science, Technology, Engineering and Mathematics) planned for October 2021, with support of several Project Tauranga partners;
· Windermere Pathway connecting Sanctuary Point and Windemere Drive, providing access for cyclists and pedestrians (working with GHD, Veros and HEB Construction);
· Tui Trails child-focused bushwalk in McLaren Falls (working with Trustpower).
86. A Project Tauranga function was held on 31 March 2021, providing an opportunity for our city partners to meet the Commissioners.
Libraries
87. The new Mobile Library was blessed on 12 March 2021 and started service the following Monday. The mobile visits 42 locations around the city each fortnight, including schools, pre-schools, rest homes and shopping centres. The Mobile Library has been welcomed by many elderly users, and young children and their parents. The visits are very social occasions, with the librarians receiving cards of congratulations and gratitude, including:
“Always impressed with friendly, helpful staff on mobile bus anyway, but lovely to have first experience of brand new bus. VERY IMPRESSED!! The new library bag to celebrate it was a lovely touch too. Thank you.”
88. The libraries team were partners in the Tauranga Multi-Cultural Festival held on 20 March 2021 at The Historic Village, which saw a gate count of 4,800 people, one of the largest events held at The Village in the past two years.
89. Library staff were also involved in a city-wide programme of Diversity Awareness Month activities, organising and hosting many in-library events, including Harakeke with Aroha, Cultural Conversations talk with Song Lam and Saima Hussain Anis, Iti Pounamu and Chinese Toddler Time.
Spaces & Places
90. The contract with Hawkins has been signed and sub-contractor Higgins is in place for the Elizabeth Street Upgrade project. Streetscape works are scheduled to start on First Ave in April 2021 and on Elizabeth Street in June 2021. Completion of the streetscape upgrade works are aligned with completion of the Farmers development, which is currently due to be completed in late-2021. The project is within the budget forecast and includes risk and contingency sums. Services renewals are finishing on First Ave and have recently commenced at the eastern end of Elizabeth Street.
91. The Omanawa Falls project is on track to have the first phase of safe access in place for this coming summer. A resource consent application will be submitted in April 2021. Costing will be finalised once contractor prices for the track and carpark works are received in May and June 2021. Along with partners Ngāti Hangarau and Tourism Bay of Plenty, council staff presented an update to the Western Bay of Plenty District Council (WBOPDC) Monitoring Committee on 16 March 2021, which was well-received. WBOPDC has confirmed that the project structures (ladders/platforms) will be exempted from building consent requirements.
92. The ownership of reclaimed land on the seaward side of Dive Crescent site ownership has now been resolved and the land will be held in joint ownership by Council and the Otamataha Trust. In the short-term, the Spaces & Places team will work with the Trust to address several outstanding issues, including improvements to the Cargo Shed building to address earthquake strengthening requirements. Outdoor areas will be remediated to ensure the site is an accessible, safe and attractive space for the public to enjoy. Some buildings on the landward side of Dive Crescent will be demolished, reflecting their very poor earthquake rating, and affected tenants will need to relocate. The vacant sites will be used for car parking in the short-term.
93. A wide variety of renewals and minor capital projects are underway and/or have been recently completed by the Parks & Recreation team, including:
· Line marking at Taylors Reserve has been completed;
· Disabled parking bays and line replenishments have been completed at the Stella Place car park in Papamoa;
· The Papamoa Domain boardwalk renewal is in progress – this work has been on-hold due to the Papamoa Surf Lifesaving Club building project, but is expected to be completed in the next few weeks;
· A full irrigation renewal has been completed at Links Avenue Reserve, as well as a rebuild of the main training field, including new drought-resistant and resilient turf. The park will be ready for use for the coming football season;
· Renewal of the four astroturf tennis courts at the Western Bay of Plenty Tennis Centre at Gordon Spratt Reserve was completed in February 2021. This is the second stage of the renewal of all tennis court surfaces at the Gordon Spratt Reserve complex;
· New walkways have been created at Ohauiti Reserve, where deep erosion lines were present as consequence of foot traffic, with the walkway now leading to the picnic table;
· The Mauao 4x4 track from the summit down to the bush line has been renewed and a safer surface has been achieved for people using this track. Improvements have also been made to the steep goat track on Mauao, with stairs added to make it safer for public use;
· The cremator replacement is in progress at the crematorium building. An electrician and gas fitter have been onsite to connect the cremator to the appropriate services and a new flue has been craned into place.
94. Planned Coastcare works involving a digger removing sand contaminated with Indian doab, burying in-situ, replacing with clean sand and planting with natives, will begin in April. Several re-encroachments by beach front residents into the Coastal reserve are being followed up for action on Oceanbeach Rd, Taylors Rd and Motiti Rd.
Venues & Events
95. Baycourt’s calendar of events started early in 2021 with the first public performance in the Addison Theatre on 30 January. The 2021 booking calendar is solid for the beginning of the year and has resulted in the timeframes for planned maintenance projects being adjusted to prioritise customers.
96. The COVID-19 alert level change on 28 February 2021 forced the cancellation of Dakota of the White Flats and the Auckland Theatre Company’s Two Ladies, both of which were part of the ‘Baycourt Presents’ programme. Also cancelled was Opus Orchestra, while the Royal New Zealand Ballet was able to secure alternate dates and performed approx. two weeks later than originally intended. These cancellations and postponements are now part of the Baycourt ‘new normal’, with intense periods of rework required by the team to action cancellations or postponements, and then reschedule where possible.
97. Business planning to deliver the new Historic Village strategy continues, with a current focus on reprogramming Village tenancies to deliver the strategic objectives agreed through the community consultation process completed in late-2020.
98. Waitangi Day was celebrated at The Village again this year and continues to grow, with 3,600 attending. Organisers He Iwi Kotahi Tauranga Moana Charitable Trust were pleased with the results and planning for next year is already underway.
99. The No Future Festival, a punk/alternative music festival, was held on 27 February 2021. 34 bands from around the country performed on four indoor stages at The Village and the event sold out. There were no noise complaints and the event was very well-received by the attendees and tenants.
100. There were several events impacted yet again by the recent change in COVID-19 alert levels. This included the major National (hockey) Masters Tournament which we anticipate will be postponed to a later date, and the BLACKCAPS vs. Australia T20 cricket match, which was relocated to Wellington to eliminate the need for team travel between regions. Staff worked closely with these organisations and others to respond quickly to the change in alert levels. However the short lead-time of announcement did result in significant disruption.
101. Development of a city-wide events strategic plan is now underway and will consider all types of events, from local community events through to major events. The plan will provide clear guidance on Council’s role, funding and priorities for events, and will be developed through a comprehensive community engagement process. Engagement with tangata whenua, key stakeholders and the wider community will take place over the next six months. The plan, expected to be adopted in December 2021, will align with other city strategies, event trends and the impacts of COVID-19; and will include benchmarking against other councils.
102. The city has seen a number of large-scale events in public open spaces, including the annual One Love Festival at Tauranga Domain on Waitangi Weekend. This year’s festival had an all-Aotearoa line up and sold-out, with over 18,000 festival goers in attendance each day.
103. To celebrate the “one year to go” milestone of the ICC Women’s Cricket World Cup 2022, and to launch the national volunteers programme, tournament organisers and council staff coordinated a promotional event at Mount Main Beach on 16 March 2021. Singer/songwriter Gin Wigmore, whose song Girl Gang has been selected as the song of the tournament, arrived via tandem skydive, carrying the world cup trophy, and was greeted by aspiring young female cricketers from Omanu School. TVNZ Breakfast broadcast live from the beach on three separate occasions, showcasing Tauranga to a national audience and highlighting our commitment to empowering women and girls through sport.
Corporate Services
Procurement
104. Following the approval by the Commission of the Procurement Policy on 29 March, work continues to bring staff up-to-speed on changes to the Policy. In addition, the new Procurement Manual is under development. The Manual will be developed in close consultation with the Infrastructure team, including the Capital Projects Assurance Division (CPAD), and will also incorporate feedback from peer reviews of the Procurement Policy by MBIE and the McHale Group (procurement probity consultants).
105. Additional capacity is being recruited in the procurement area. This is targeted at more complex or strategic procurement matters. This skillset will be available to assist the Capital Projects Assurance Division.
Finance, Legal and Risk Services
106. Finance, Legal, Risk, and Internal Audit matters will be reported separately to the Commission.
Marine Precinct – Vessel Works
107. Hardstand and berthage facilities usage has started slowly this year. We have stepped up marketing to increase bookings.
108. Using the waste asphalt from the airport runway resurfacing, we are creating a mast storage yard on the development land. This is a low-cost solution to storing masts that would usually take up valuable hardstand space.
109. One of our long-term customers, Levante, was returned to the water safely. She only just fits in our lifting bay, with a few centimetres to spare (photo attached).
Airport
110. Car park revenue for February 2021 was $123,098, which was 93% of the February 2020 result.
111. 33,119 passengers passed through the terminal in February, compared to 40,127 in February 2020.
112. Air NZ operated 759 services at a load factor of 76%. Both figures are lower than February 2020 due to social distancing requirements and flight cancellations during Auckland’s Alert Level 3 period.
113. Air NZ’s schedule for March was 100% of March 2020. Demand for these services is closely monitored, as the schedules were set with the presumption that a trans-Tasman bubble would have been up and running.
114. The runway overlay was completed on 25 March.
Property Management
115. Work continues on the Elder Housing Divestment process, with tenant notifications last week and tenant meetings underway with the tenants of Pitau and Hinau Streets. The proposal to sell these units separately from the rest of the portfolio will be part of the upcoming Long-term Plan consultation process.
116. Planning is underway to commence work on Elizabeth St and Spring St car park buildings to begin precautionary seismic strengthening work.
117. Beachside Holiday Park occupancy is continuing to increase, currently up 11.25% YTD.
For the 1 July 2020 – 28 February 2021 period, the park had 61,557 customers, compared to 55,329 customers in the 1 July 2019 – 29 February 2020 period.
Digital
118. Lifecycle[6] – this portfolio of work continues to deliver to plan, with a number of significant achievements over Q3 resulting in cost savings and consolidation of digital platforms. This programme is now becoming more proactive in nature as our lifecycle maturity progresses.
119. Security – The security programme continues to progress.
120. Records
Management - Information Management (IM) at TCC has come a long way since July 2020.
We now have an Information Management Strategy and Road Map, IM Acceptable Use
Policy, an E-learning module to bring awareness to the Public Records Act 2005,
Privacy Act 2020 and LGOIMA requirements, a Retention and Disposal Schedule
(which we are starting to implement) and as of
4 March 2021, we have a new Information Management Framework which retires five
older policies and procedures and combines these into one more user-friendly
document which is better aligned to good practice.
121. Strategic Finance - The Strategic finance SAP invoice management solution, Concur, has been paused due to a misalignment between TCC’s processes and best practice. Resolution to this is being worked through with our partners.
11.2 Meetings schedule April - December 2021
File Number: A12391357
Author: Coral Hair, Manager: Democracy Services
Authoriser: Susan Jamieson, General Manager: People & Engagement
Purpose of the Report
1. This report recommends the adoption of a meetings schedule for the period April to December 2021 based on the governance structure and a three-weekly cycle of Council meetings.
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That the Council: (a) Receives the report “Meetings schedule 2020”. (b) Adopts Attachment 1 as the meetings schedule for the period April to December 2021.
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background
2. The Council may adopt a schedule of meetings to cover any future period the Council considers appropriate. It is recommended that the Council adopts a meetings schedule for the period April to December 2021, as included in Attachment 1.
3. The Council co-ordinates the joint committee meeting dates with the Bay of Plenty Regional Council and the Western Bay of Plenty District Council and these are included in the schedule.
4. The Local Government New Zealand Metro and Zone 2 meetings and conference dates are included along with Bay of Plenty Mayoral Forums. Long Term Plan dates have been included in the schedule.
Strategic / Statutory Context
5. Clause 19(6) of Schedule 7 of the Local Government Act 2002 provides for the Council to adopt a meetings schedule to cover any future period.
Options Analysis
Option 1 – Adopt the meetings schedule for April to December 2021 (preferred option)
6. The Council has the option of adopting a meetings schedule for the period April to December 2021 as set out in Attachment 1.
7. In this option Council meetings are set every three weeks beginning on 10 May 2021. Council meetings will continue to be held on a Monday.
8. The Tangata Whenua/Tauranga City Council Committee (TW/TCC) at their meeting on 29 March 2021 provided feedback on proposed changes to their meetings for 2021 and resolved to keep the current schedule of meetings. TW/TCC meet six times a year, three times at the Council Chamber and three times on a marae with meetings held on a Thursday.
9. The Council can decide whether to have a shorter or longer meeting cycle within the year.
10. This option enables the Commissioners, staff and the public to know when meetings are scheduled for the remainder of the year.
Option 2 – Adopt a meetings schedule for a different time period
11. The Council has the option of adopting a meetings schedule for a different time period; for example, three or six months or longer than one year.
12. This option would still provide for certainty; however, a reduced timeframe can potentially make it more difficult to schedule meetings later in the year and a longer timeframe can be difficult to co-ordinate with other councils. For these reasons this option is not preferred.
Financial Considerations
13. There are no financial considerations to adopting a meetings schedule.
Legal Implications / Risks
14. The legislation provides for the adoption of a schedule of meetings.
Consultation / Engagement
15. There is no requirement to consult or engage the community when adopting a meetings schedule.
Significance
16. This matter is not considered to be significant in terms of the Council’s Significance and Engagement Policy.
Next Steps
17. Meetings schedule to be available on the Council’s website.
18. Calendar requests sent out to Commissioners.
1. Meetings
schedule April to December 2021 - A12391302 ⇩ 
DRAFT April-December 2021 Meeting Schedule
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April |
May |
June |
July |
August |
September |
October |
November |
December |
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Tue |
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1 |
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2 |
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Tue |
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Wed |
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2 |
Ngā Poutiriao o Mauao 9.30am‑12pm |
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1 |
Waiari Kaitiaki AG – 9.30 am-12pm |
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3 |
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1 |
SmartGrowth LG - 8.30am-12.30pm |
Wed |
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Thu |
1 |
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3 |
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1 |
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2 |
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4 |
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2 |
TW/TCC (Informal) - 9.30am-12.30pm |
Thu |
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Fri |
2 |
Good Friday |
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4 |
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2 |
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3 |
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1 |
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5 |
Regional Transport – 9.30am‑2pm |
3 |
Ngā Poutiriao o Mauao 9.30am‑12pm |
Fri |
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Metro mtg |
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Sat |
3 |
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1 |
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5 |
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3 |
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4 |
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2 |
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6 |
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4 |
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Sat |
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Sun |
4 |
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2 |
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6 |
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4 |
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1 |
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5 |
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3 |
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7 |
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5 |
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Sun |
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Mon |
5 |
Easter Monday |
3 |
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7 |
Queen’s Birthday |
5 |
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2 |
Council – 10.30am-4pm |
6 |
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4 |
Council – 10.30am‑4pm |
8 |
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6 |
Council – 10.30am-4pm |
Mon |
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Tue |
6 |
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4 |
Council – 10.30- 11.30am (adoption of LTP consultation doc) |
8 |
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6 |
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3 |
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7 |
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5 |
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9 |
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7 |
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Tue |
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Wed |
7 |
Ngā Poutiriao o Mauao 9.30am‑12pm |
5 |
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9 |
Waiari Kaitiaki AG – 9.30 am-12pm |
7 |
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4 |
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8 |
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6 |
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10 |
Wastewater Mgt Review – 1-5pm |
8 |
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Wed |
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Thu |
8 |
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6 |
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10 |
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8 |
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5 |
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9 |
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7 |
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11 |
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9 |
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Thu |
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Fri |
9 |
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7 |
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11 |
Tauranga Moana Advisory Group – 9.30am-12.30pm |
9 |
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6 |
Regional Transport – 9.30am‑2pm |
10 |
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8 |
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12 |
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10 |
Tauranga Moana Advisory Group– 9.30am-12.30pm |
Fri |
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Sat |
10 |
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8 |
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12 |
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10 |
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7 |
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11 |
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9 |
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13 |
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11 |
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Sat |
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Sun |
11 |
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9 |
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13 |
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11 |
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8 |
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12 |
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10 |
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14 |
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12 |
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Sun |
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Mon |
12 |
Council – 10.30am-4pm
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10 |
Council – 10.30am-4pm |
14 |
Council – 10.30am-6pm (LTP Hearings) |
12 |
Council – 10.30am-4pm |
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Council – 10.30am-4pm |
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15 |
Council – 10.30am-4pm |
13 |
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Mon |
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Tue |
13 |
Regional Transport (RLTP) Hrgs – 9.30am‑12pm |
11 |
Regional Transport (RLTP) Deliberations– 9.30am‑4pm |
15 |
Council – 9.30am-9pm (LTP Hearings) |
13 |
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10 |
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14 |
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12 |
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16 |
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14 |
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Tue |
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Wed |
14 |
Regional Transport (RLTP) Hrgs – 9.30am‑12pm |
12 |
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16 |
Council: – 9.30am-9pm (LTP Hearings) |
14 |
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11 |
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15 |
SmartGrowth LG - 8.30am-12.30pm |
13 |
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17 |
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15 |
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Wed |
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Thu |
15 |
TW/TCC (Informal) - 9.30am-12.30pm |
13 |
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17 |
TW/TCC (Formal) – 9.30am-12pm |
15 |
LGNZ |
12 |
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16 |
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14 |
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18 |
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16 |
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Thu |
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Regional Transport (RLTP) Hrgs – 9.30am‑12pm |
Council: – 9.30am-5pm (LTP Hearings) |
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Fri |
16 |
Regional Transport (RLTP) Hrgs – 9.30am‑4pm |
14 |
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18 |
Council: – 9.30am-5pm (LTP Hearings) |
16 |
LGNZ |
13 |
Metro |
17 |
Tauranga Moana Advisory Group– 9.30am-12.30pm |
15 |
Mayoral Forum |
19 |
Te Maru o Kaituna 10.30am-2.00pm |
17 |
CDEMG – 10am‑12.30pm |
Fri |
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Mayoral Forum – 9.30am‑12.30pm |
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Sat |
17 |
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15 |
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19 |
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17 |
LGNZ |
14 |
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18 |
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16 |
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20 |
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18 |
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Sat |
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Sun |
18 |
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16 |
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20 |
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18 |
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15 |
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19 |
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17 |
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21 |
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19 |
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Sun |
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Mon |
19 |
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17 |
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21 |
Council – 10.30am-4pm
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19 |
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16 |
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20 |
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18 |
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22 |
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20 |
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Mon |
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Tue |
20 |
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18 |
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22 |
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20 |
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17 |
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21 |
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19 |
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23 |
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21 |
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Tue |
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Wed |
21 |
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19 |
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23 |
Council – 10.30am-5pm (LTP Deliberations) |
21 |
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18 |
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22 |
Ngā Poutiriao o Mauao 9.30am‑12pm |
20 |
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24 |
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22 |
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Wed |
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Thu |
22 |
SmartGrowth LG - 8.30am-12.30pm |
20 |
Wastewater Mgt Review – 1-5pm |
24 |
Council – 10.30am-5pm (LTP Deliberations) |
22 |
Zone 2 |
19 |
TW/TCC (Informal) - 9.30am-12.30pm |
23 |
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21 |
TW/TCC (Formal) - 9.30am-12pm |
25 |
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23 |
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Thu |
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Fri |
23 |
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21 |
Te Maru o Kaituna 10.30am-2.00pm |
25 |
CDEMG - 9:30‑12.30pm |
23 |
Zone 2 |
20 |
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24 |
CDEMG – 10am-12.30pm |
22 |
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26 |
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24 |
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Fri |
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Sat |
24 |
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22 |
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26 |
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24 |
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21 |
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25 |
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23 |
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27 |
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25 |
Christmas Day |
Sat |
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Sun |
25 |
Anzac Day |
23 |
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27 |
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25 |
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22 |
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26 |
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24 |
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28 |
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26 |
Boxing Day |
Sun |
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Mon |
26 |
Anzac Day observed |
24 |
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28 |
PLACEHOLDER: Council – 10.30am-4pm (LTP Deliberations) |
26 |
SmartGrowth LG - 8.30am-12.30pm |
23 |
Council – 10.30am‑4pm |
27 |
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25 |
Labour Day |
29 |
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27 |
Christmas Day observed |
Mon |
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Tue |
27 |
Council – 10.30am‑4pm |
25 |
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29 |
PLACEHOLDER: Council – 10.30am-4pm (LTP Deliberations) |
27 |
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24 |
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28 |
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26 |
Council – 10.30am-4pm |
30 |
Public Transport - 9.30am‑2pm |
28 |
Boxing Day observed |
Tue |
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Wed |
28 |
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26 |
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30 |
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28 |
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25 |
Wastewater Mgt Review – 1-5pm |
29 |
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27 |
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29 |
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Wed |
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Thu |
29 |
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27 |
Public Transport - 9.30am‑2pm TBC |
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29 |
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26 |
Public Transport - 9.30am‑2pm |
30 |
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28 |
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30 |
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Thu |
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Fri |
30 |
Zone 2 |
28 |
Regional Transport – 9.30am‑2pm TBC |
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30 |
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27 |
Te Maru o Kaituna - 9.30am-2.00pm |
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29 |
Zone 2 |
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31 |
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Fri |
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Sat |
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29 |
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31 |
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28 |
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30 |
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Sat |
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Sun |
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30 |
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29 |
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31 |
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Sun |
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Mon |
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31 |
Council – 10.30am‑4pm
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30 |
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Mon |
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Tue |
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31 |
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Tue |
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April |
May |
June |
July |
August |
September |
October |
November |
December |
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||||||||||
File Number: A12376640
Author: Clare Cassidy, Team Leader: Transport Safety
Authoriser: Nic Johansson, General Manager: Infrastructure
Purpose of the Report
1. The purpose of this report is to present results of community and stakeholder feedback on stage 1 of a city wide speed limit review and make recommendations on speed limit changes to be adopted.
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That the Council: (a) Receives the report, 2020 Speed limit review; (b) Receives submissions on the proposed speed limit changes; (c) Resolves that, pursuant to Land Transport Rule Setting of Speed Limits 2017, Rule 54001/2017 and the Speed Limit Bylaw 2009, be amended by making changes to the Schedules (as shown in attachment A) to reflect the following: (i) Ohauiti Road: Extend existing 50km/h south to 100m south of Adler Drive (ii) Welcome Bay Road: Remove existing 60km/h zones so that the urban 50km/h limit extends from Welcome Bay Lane to 260m east of Ranginui Road. (iii) Kaitemako Road: Extend existing 50km/h limit south to 300m south of Panorama Drive; install 80km/h Limit between 300m south of Panorama Drive and the Western Bay of Plenty Boundary. (iv) Pyes Pa Road: Install 50km/h limit from the SH29A intersection to 80m south of Kennedy Road. (v) Oropi Road: Install 60km/h limit between the SH29A intersection and the intersection with Wood Road. (vi) Parton Road: Extend 50km/h limit from east of Gordon Spratt Reserve to 200m south of the Tara Road Roundabout. (viii) Domain Road: No change. (ix) Maranui Street and Papamoa Beach Road: Change existing 60km/h sections to 50km/h so that Papamoa Beach Road and Maranui Street are 50 km/h for the full length. (x) Totara Street: Install 50km/h limit for the full length, from Hewletts Road to Rata Street. (xi) Aquinas College: Install variable 40km/h limit on Pyes Pa Road from a point 200m north of Joyce Road to 35m north of Freeburn Road. (xii) Tauranga Intermediate School: Install variable 40km/h limit on Fraser Street from a point 100m north of Brook Street to 17th Avenue; Eighteenth Avenue from Fraser Street to Grace Road; Grace Road from Eighteenth Avenue to Kaka Street.
(xiii) Matua School: Install variable 40km/h limit on Levers Road from a point 25m south-west of Sylvania Drive to 30m east of Woods Avenue. (xiv) Golden Sands School: Install variable 40km/h limit on Golden Sands Drive from a point 200m east of Kapuka Street to 20m south of Wairakei Avenue. (xv) Taumata School: Install variable 40km/h limit on Kennedy Road between the western end of Mortlake Heights and Flack Street; Mortlake Heights from 15m west of Audax Lane to Kennedy Road; Te Ranga Memorial Drive from Kennedy Road to Tunbridge Street. |
Executive Summary
2. Council needs to review the speed limits on its whole roading network as part of development of a speed management plan. Ahead of a full review later in 2021, a review targeted at 10 high-risk locations where speed limits are out of context due to urbanisation and the community has requested changes has been undertaken. Additionally, work with schools through the TravelSafe programme has identified five new sites for variable 40km/h limits at school times.
3. Whilst the ten sites chosen for stage one do not represent all of the out of context speed limits or all of the sites where there have been community concerns, they represent those assessed as being high risk through the NZ Transport Agency tool and where there are not likely diversion effects for the wider network.
4. Consultation with key stakeholders and city-wide public consultation on the changes was undertaken in November 2020. This report presents the results of that consultation and recommends changes to the Speed Limit Bylaw 2009 according to the outcomes of consultation and technical assessment.
5. The table below summarises the consultation and recommendation for each location.
|
|
Objections |
Stakeholder support |
Recommendation |
||
|
total |
local |
NZTA |
AA |
||
|
Ohauiti Road |
23% |
25% |
Yes |
Yes |
Extend urban 50km/h as proposed |
|
Welcome Bay Road |
23% |
23% |
Yes |
No |
Extend urban 50km/h as proposed |
|
Kaitemako Road |
23% |
27% |
Part |
Part |
Install new urban limit with changes to reflect the submissions received |
|
Pyes Pa Road |
23% |
16% |
Yes |
Yes |
Extend urban 50km/h as proposed |
|
Oropi Road |
23% |
- |
Yes |
Yes |
Install 60km/h limit as proposed |
|
Parton Road |
23% |
36% |
Yes |
No |
Install urban limit as proposed |
|
Tara Road |
30% |
51% |
Yes |
No |
Tara Road: Install a 60km/h limit in the section between Doncaster Drive and Parton Road. Retain the existing 80km/h speed limit on the section west of Doncaster Drive |
|
Domain Road |
24% |
37% |
No |
No |
Do not proceed with proposal |
|
Papamoa Beach Road / Maranui St |
31% |
51% |
Yes |
No |
Install urban limit as proposed |
|
Totara Street |
24% |
15% |
Yes |
No |
Install urban limit as proposed |
|
Aquinas College |
16% |
9% |
Yes* |
Yes |
Install variable 40km/h school zone as proposed |
|
Tauranga Intermediate |
16% |
17% |
Yes* |
Yes |
Install variable 40km/h school zone as proposed |
|
Matua School |
16% |
4% |
Yes* |
Yes |
Install variable 40km/h school zone as proposed |
|
Golden Sands Primary |
16% |
24% |
Yes* |
Yes |
Install variable 40km/h school zone as proposed |
|
Taumata School |
16% |
9% |
Yes* |
Yes |
Install variable 40km/h school zone as proposed |
*NZTA supported the variable 40km/h limits for schools but suggested that some should be permanent limits.
Background
6. In late 2016 Waka Kotahi NZ Transport Agency released a national speed management guide as part of its safer Journeys programme to ensure an evidence based and consistent sector wide approach to speed management.
7. Subsequently, Waka Kotahi developed the “mega-maps” tool which identifies the safe and appropriate speeds for roading networks nationwide and includes a prioritisation method for identifying those locations where the most safety benefits could be achieved.
8. At the end of 2019, Government signalled it would change legislation on how councils set speed limits. It is expected that the legislation will require Councils to review the speed limits on their whole roading networks. A two-stage process has been developed for this:
(a) Stage 1 is targeted at locations where the community has requested changes and where technical assessment supports these changes now. Typically these are where the existing speed limit is over 50km/h and the growth of the city has made the speed limit inappropriate due to urbanisation and changing land use. It also includes variable zones for schools that have been identified in partnership with TravelSafe.
(b) Stage 2 will be a city-wide review of our speed limits that will occur as a direct follow on to Stage 1. This Stage 2 review will occur in 2021 and will give the community the opportunity to comment on the speed limit on any road(s) in our district, through a further formal consultation.
9. For Council, Stage 1 includes permanent speed limit changes for ten roads and new variable speed limits for five school zones. Consultation with key stakeholders and city wide public consultation on the changes was undertaken in November 2020.
Strategic / Statutory Context
10. New Zealand’s ‘Safer Journeys’ is a strategy designed to guide New Zealand's efforts to improve road safety. Its vision is for “A safe road system increasingly free of death and serious injury”.
11. Safer Journeys promotes a ‘Safe System’ approach that aims for a more forgiving road system that takes human fallibility and vulnerability into account. Under Safe System we design the transport system to protect people from death and serious injury.
12. Safer speeds is a key component of the Safe System. Appropriate speed limits serve as a signal to road users as to the safe and appropriate speed for a particular road.
SUMMARY OF proposals and feedback – Permanent limits
13. The consultation document, including detail and diagrams of proposed changes is included as Attachment B. Public feedback summary is included in Attachment C. Submissions from stakeholders are included in Attachments D-F. The following sections summarise the proposals and feedback for each road and recommends next steps.
14. Each table below includes a summary breakdown of feedback received, in each category: Public feedback (local and total) and Stakeholders (NZTA and AA). The highest number of submissions for each location are highlighted using Green for positive, orange for neutral and red for negative.
15. NZ police declined to provide feedback on each individual change, identifying full support for the school zones, but caveating support for the permanent limits with a need to:
(a) Make sure the changes are evidence based and intended to improve safety
(b) Consider driver frustration
(c) Respond to a short term need (as opposed to responding to anticipated growth).
16. Ohauiti Road
Proposal: Change some of the current 70km/h section to 50km/h by extending the 50km/h speed limit to the end of the urbanised area. This is consistent with the NZTA tool and reflects urbanisation that has occurred since the limit was last reviewed.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally exceeding those against. 23% of all respondents were against reducing the speed limit. Local residents were more in favour with 50% supporting the reduction.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
157 |
(7) |
372 |
(7) |
163 |
(14) |
23 |
(25) |
Support |
Support |
Typical comments in favour related to feeling unsafe walking or using intersections and the increase in traffic as the area has urbanised. Comments against related to perceived lack of need and increased journey times. Some comments requested that the limit be extended further into the rural area.
Both NZTA and AA support the change. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need.
Recommendation: Install new urban limit as proposed. Monitor and consider any future extensions as part of the Speed Management Plan.
17. Welcome Bay Road
Proposal: There are currently two sections of Welcome Bay Road which have a 60 km/h limit. It is proposed to reduce these to 50km/h for consistency and to reflect the urban nature of the route. This is consistent with the NZTA tool.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally fewer than those against. 23% local and citywide responses were against reducing the speed limit. Local residents were more in favour with 57% supporting the reduction.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
160 |
(7) |
375 |
(6) |
157 |
(17) |
23 |
(23) |
Support |
Against |
Typical comments in favour related to feeling unsafe walking or using intersections and driveways and the increase in traffic. Comments against related to perceived lack of need and increased journey times.
NZTA support the change. AA submitted against the proposal due to Welcome Bay being an Arterial Route with limited intersections. However whilst intersections are limited there is a high number of residential driveways and cycle lanes on both sides of the road. Schools and day-care centres are located in the predominantly residential sections in question. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need.
Recommendation: Install new urban limit as proposed.
18. Kaitemako Road
Proposal: It is proposed to change the existing 70km/h limit (from opposite Waipuna Park to 60m south of Tobacco hill) to 50km/h and extend north to Tobacco Hill. It is also proposed to change the existing 100km/h limit (from 60m south of Tobacco hill to 100m north of the Western Bay of Plenty District boundary) to 80km/h. The NZTA tool identifies that the whole section should be 50km/h, however, the section north of Tobacco Hill is rural in nature and the change from 100km/h to 50km/h was assessed as too large.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally fewer than those against. 27% local and 23% citywide responses were against reducing the speed limit. Local residents were more in favour with 50% supporting the reduction.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
157 |
(6) |
382 |
(5) |
153 |
(11) |
23 |
(27) |
Part |
Part |
NZTA do not support the extent of the 50km/h limit or the 80km/h limit, suggesting a 60km/h is installed between the start of the footpath and kerb and channel north of Cashmere Way to the Western Bay of Plenty Boundary. AA submitted against the proposal requesting a 60km/h between Waipuna Park and Tobacco Hill, but supporting the 80km/h to the Western Bay boundary. There were public submissions supporting a rationalisation of the limits, rather than incremental changes heading north. The change meets the Police criteria of being both evidence based and intended to improve safety. However, some sections are a response to expected growth and may not have a short-term need.
Recommendation: Install new urban limit with changes to reflect the submissions received. Shorten proposed 50km/h limit, replacing existing 70km/h limit (Waipuna Park to 300m south of Panorama Drive); install 80km/h Limit between the new 50km/h zone and the Western Bay of Plenty Boundary.
19. Pyes Pa Road
Proposal: Change current 60km/h speed limit to 50 km/h from Barkes Corner roundabout to 80m south of Kennedy Road. This is consistent with the NZTA tool except that the 50km/h zone has been extended south past Kennedy Road as Kennedy Road is a primary access into the Lakes Subdivision and accommodates significant turning movements. Footpaths and cycle facilities extend to this point and it realistically represents the extent of the urban area.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally more than those against. 16% local and 23% citywide responses were against reducing the speed limit. Local residents were more in favour with 58% actively supporting the reduction. Comments in favour tended to focus on the 60km/h no longer being appropriate and safety at intersections and driveways as well as for pedestrians (Including school children). Comments against tended to focus on there being no need to drop the limit and that traffic flowed well enough.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
162 |
(22) |
359 |
(52) |
171 |
(61) |
23 |
(16) |
Yes |
Yes |
Both NZTA and AA support the change as proposed. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need..
Recommendation: Install new urban limit as proposed.
20. Oropi Road
Proposal: Change current 80km/h speed limit to 60 km/h between SH29A roundabout and Wood Road. This is consistent with the NZTA tool.
Feedback: Public feedback was largely neutral on the proposal with those in favour more than those against. 23% citywide responses were against reducing the speed limit. None of the submitters selected Oropi as their suburb. Only two comments referenced Oropi Road specifically, one in favour focussed on improved safety particularly for active users and school children one against based on the proposal not improving safety.
|
Public feedback |
Stakeholders |
||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
|
158 |
382 |
171 |
23 |
Yes |
Yes |
Both NZTA and AA support the change as proposed. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need.
Recommendation: Install new 60km/h limit as proposed.
21. Parton Road
Proposal: Change current 70km/h section of Parton Road to 50km/h from 200m south of Tara Road roundabout to east of Gordon Spratt Reserve. This will include the roundabout at Tara Road. This is consistent with the NZTA tool with the exception that the 50km/h limit extends an extra 200m south of the roundabout. Based on onsite observation, the urban feel of Parton Road does extend beyond the roundabout to the south, with a large retirement village on the east side and commercial development on the west side.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally more than those against. There were significantly more local submissions against than for the proposal 36% local and 23% citywide responses were against reducing the speed limit. Comments against the change tended to reflect a more general objection to reducing speed limits, the limit being fine as is, a need to keep traffic flowing and not having seen accidents occur. Comments in favour related to increased development and activity in the area and difficulty crossing the road in the 70km/h section, particularly for children.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
161 |
(93) |
351 |
(96) |
180 |
(68) |
23 |
(36) |
Yes |
No |
NZTA support the change as proposed. AA are strongly against the change due to the status of Parton Road as an arterial connection and the need to keep traffic moving, at least until roading connections to the Eastern Link are complete. Parton Road is classified a collector in the City Plan. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need.
Recommendation: Install new urban limit as proposed.
22. Tara Road
Proposal: Change speed limit of Tara Road from 80km/h to 60km/h. This is consistent with the NZTA tool except that the tool recommends a 50km/h limit between Doncaster Road and Parton Road. Based on onsite observation, a uniform limit of 60km/h was recommended.
Feedback: Public feedback was largely neutral on the proposal with those in favour significantly less than those against. 51% of local respondents were against the proposal compared to 30% citywide. Comments against the change tended to reflect the limit being fine as is, a need to keep traffic flowing and not having seen accidents occur. Comments in favour related to increased development and activity in the area (particularly between Doncaster and Parton and existing speed issues. Some submissions were against the reduction in general, but supported the change in the section between Doncaster Drive and Parton Road.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
206 |
(132) |
322 |
(71) |
164 |
(54) |
30 |
(51) |
Yes |
No |
NZTA support the change as proposed. AA are strongly against the change due to the status of Tara Road as an arterial connection and the need to keep traffic moving, at least until roading connections to the Eastern Link are complete. The change meets the Police criteria of being both evidence based and intended to improve safety. However, in the four lane section if relates to anticipated growth and the lack of short-term need could lead to driver frustration.
Recommendation:
Based on the AA and local submissions, install a 60km/h limit in the section between Doncaster Drive and Parton Road to reflect the increased urban activity in that section. Retain the existing 80km/h speed limit on the section west of Doncaster Drive with a view to engineering up, or revisiting the appropriate limit through the upcoming speed management plan.
23. Domain Road
Proposal: Change current 70km/h speed limit at the southern end of Domain Road to 50 km/h. This is not consistent with the NZTA tool which recommends 80km/h for this section. The 50km/h was recommended based on the short section of 70km/h being only 500m long and expected short-medium term growth leading to urbanisation of this section.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally less than those against. There were more local submissions against than for the proposal 37% local and 24% citywide responses were against reducing the speed limit. Comments against the change tended to reflect a more general objection to reducing speed limits, the limit being fine as is, a need to keep traffic flowing and a lack of pedestrian activity in that section. Comments in favour related to increased development and activity in the area.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
168 |
(96) |
360 |
(106) |
164 |
(55) |
24 |
37 |
No |
No |
NZTA do not support the change as proposed as the section is rural and should have a minimum 60km/h speed limit. AA are against the change due and recommend a 60km/h limit for consistency with similar routes. The change meets the Police criteria of being both evidence based and intended to improve safety. However, it relates to anticipated growth and therefore lacks the demonstrable short-term need.
Recommendation: Do not install new urban limit as proposed, review again as part of the speed management plan taking into account the Domain Road upgrade and any development proposals.
24. Maranui Street and Papamoa Beach Road
Proposal: Change current sections of 60km/h speed limit to 50km/h consistent with the rest of the route. This is consistent with the NZTA tool and reflects the urban built-up nature of the route. It also reflects regular customer feedback received regarding speeds along Papamoa Beach Road.
Feedback: Public feedback was largely neutral on the proposal with those in favour marginally less than those against. Local feedback was against the proposal with 51% objecting compared to 31% city wide. Comments against the change tended to focus on commuting, congestion and journey times. Comments in favour related to the road being residential and dangerous for pedestrians to cross.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
212 |
(132) |
316 |
(71) |
164 |
(54) |
31 |
51 |
Yes |
No |
NZTA support the change as proposed. AA are against the change because they do not believe the environment supports a 50km/h limit, but do note that speeds are often closer to 50 on this route. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need.
Recommendation: Install the urban limit as proposed. Congestion is a greater driver of travel time here than speed limit so it is unlikely to materially affect peak-hour commuting times, and the drop in limit may encourage drivers to use more appropriate routes. There are vulnerable users travelling along and across the route with multiple accesses and intersections making the 50km/h limit appropriate and necessary now.
25. Totara Street
Proposal: Change current 60km/h speed limit to 50km/h for the whole route. This is consistent with the NZTA tool and reflects the urban built-up nature of the route.
Feedback: Public feedback was largely neutral on the proposal with local feedback marginally more in favour than city wide. 24% of citywide submission objected to the proposal compared to 15% of local submissions. There were limited comments relating specifically to Totara Street.
|
Public feedback (Number in brackets = local submissions) |
Stakeholders |
||||||||
|
Against |
Neutral |
In Favour |
% Against |
NZTA |
AA |
||||
|
166 |
(6) |
370 |
(23) |
156 |
(10) |
24 |
(15) |
Yes |
No |
NZTA support the change as proposed. AA are against the change citing the planned safety improvements as negating the need for a reduced speed limit. The change meets the Police criteria of being both evidence based and intended to improve safety. It relates to existing rather than anticipated growth and therefore has a demonstrable short-term need.
Recommendation: Install the urban limit as proposed. Even with planned safety improvements the number of vulnerable users and accesses support a 50km/h limit form a safety perspective. Congestion and intersection performance is a greater driver of travel time on Totara Street than the speed limit so the change is likely to make a limited impact on the daytime efficiency of the route. Assuming an ability to travel at the speed limit for the whole length the travel time difference would be less than a minute.
SUMMARY OF proposals and feedback – Variable 40km/h limits at schools
26. Variable speed limits for schools are identified in partnership with the school and form part of a wider school action plan in partnership with the TravelSafe programme. In this case all of the zones will have a 40km/h limit during school drop-off and pick up times compared to a 50km/h limit outside of those times. The consultation document, including detail and diagrams of proposed changes is included as Attachment A. Public feedback summary is included in Attachment B. Submissions from stakeholders are included in Attachment C. The following sections summarise the proposals and feedback for each school and recommends next steps.
27. Proposals
40km/h variable limit to operate:
· From 35 minutes before the start of school until the start of school
· From 5 minutes before the end of school for 25 minutes
· For 10 minutes at any other time of day when children cross the road or enter or leave vehicles at the roadside.
Aquinas College: Pyes Pa Road, from a point 200m north of Joyce Road to 35m north of Freeburn Road.
Tauranga Intermediate: Fraser Street, from a point 100m north of Brook Street to Seventeenth Avenue. Eighteenth Avenue, From Fraser Street to grace Road. Grace Road, from Eighteenth Avenue to Kaka Street.
Matua School: Levers Road, From a point 25m south-west of Sylvania Drive to 30m east of Woods Avenue.
Golden Sands School: Golden Sands Road From 200m east of Kapuka Street to 20m south of Wairakei Avenue.
Taumata School: Kennedy Road between the western end of Mortlake Heights and Flack Street. Mortlake Heights from 15m west of Audax Lane to Kennedy Road. Te Ranga Memorial Drive from Kennedy Road to Tunbridge Street.
28. Stakeholder Feedback
NZ Police and AA support the proposals. NZTA suggest that where the roads are residential that the speed limits be made permanent 40km/h rather than variable.
All of the proposals are supported by the school in the proposed zone.
29. Community Feedback
The proposals are broadly supported by the community feedback with just under 16% of submissions objecting in each case. Comments in favour generally relate to the improved safety for school children. Comments against generally relate to a lack of need and impact on traffic.
A high proportion of submissions requested similar zones at other schools, or to see them rolled out across the city.
|
|
Objections |
Neutral Submissions |
Submissions in favour |
% objections |
|
Aquinas College |
109 |
261 |
322 |
16% |
|
Tauranga Intermediate |
109 |
270 |
313 |
16% |
|
Matua School |
108 |
263 |
321 |
16% |
|
Golden Sands Primary |
108 |
263 |
321 |
16% |
|
Taumata School |
109 |
260 |
323 |
16% |
30. Recommendation
Install variable 40km/h school limits as proposed. Consider permanent 40km/h limits as proposed by NZTA as part of the Speed Management Plan development, noting that these should be rolled out as a consistent measure across the network rather than as a few streets at a time.
Financial Considerations
31. Approved speed limit changes can be installed through existing budgets.
Legal Implications / Risks
32. Any changes to speed limits and consultation has been undertaken in accordance with the Land Transport Rule: Setting of Speed limits 2017 Rule 54001/2017.
Consultation / Engagement
1. Consultation on speed limit changes is undertaken in accordance with the Land Transport Rule Setting of Speed Limits 2017 Rule 54001/2017.
2. Section 2.5 of the Speed Limits Rule requires consultation to be undertaken that includes any local communities that the road controlling authority considers to be affected by the proposed speed limit; and
· The Commissioner of Police
· The Chief Executive of the NZ Automobile Association
· The Chief Executive of the Road Transport Forum NZ
· The New Zealand Transport Agency.
3. Because the changes are proposed across many communities a city-wide approach was taken to the consultation. This involved a multi-channel approach with a focus on online and social media, supported by media relations and advertising. Emails were sent to partners and stakeholders in advance of the formal consultation period and during, including targeted approach from TravelSafe to schools and pre-schools located near the proposed changes. Hard copies of the consultation document and submission form were available from the contact centre and our libraries. To ensure the opportunity to kōrero mai - have your say reached target audiences, online engagement was supported by print and online advertising in the Weekend Sun, Sun Live and the Bay of Plenty Times. Media activity complemented this.
4. The engagement approach followed best practice and the IAP2 Public Participation Spectrum which defines consult as: “to obtain public feedback on analysis, alternatives and/or decisions. We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how public input influenced the decision”.
5. The high number of submissions (692) received during the 2 November to 27 November formal consultation period reflected the geographic spread of proposals (with significant numbers from Papamoa and Pyes Pa)*, and submissions were received from the majority of target audiences.
6. There were 2,420 views of www.tauranga.govt.nz/speedlimits website page. The average time on the page was 3min 36sec. Approximately, 30% of people who viewed the page went on to make a submission. Of the webpage views, 55% had clicked through from the Facebook posts. Social media posts were shared by other local councils, partners, stakeholders and target audiences.
7. We will continue to provide feedback to our target audiences and the community on the outcomes of the consultation for this stage of the proposed speed limit changes. The communications and engagement for this first stage has set a strong platform for the upcoming city-wide speed limit review.
Significance
33. The Local Government Act 2002 requires an assessment of the significance of matters, issues, proposals and decisions in this report against Council’s Significance and Engagement Policy. Council acknowledges that in some instances a matter, issue, proposal or decision may have a high degree of importance to individuals, groups, or agencies affected by the report.
34. In making this assessment, consideration has been given to the likely impact, and likely consequences for:
(a) the current and future social, economic, environmental, or cultural well-being of the district or region
(b) any persons who are likely to be particularly affected by, or interested in, the proposal,
(c) the capacity of the local authority to perform its role, and the financial and other costs of doing so.
35. In accordance with the considerations above, criteria and thresholds in the policy, it is considered that the decision is of medium significance.
ENGAGEMENT
36. Taking into consideration the above assessment, that the decision is of medium significance, officers are of the opinion that no further engagement is required prior to Council making a decision due to the public consultation exercise that has already been undertaken under the Land Transport Rule.
Next Steps
37. The next steps for any approved speed limit changes are:
(a) A public notice be published advising the speed limit changes.
(b) The speed limit signage is to be replaced, or variable signs installed according to the approved change, this will be progressed as soon as step a is completed.
(c) The schedules to the Speed Limit Bylaw 2009, are amended according to the Council resolution.
1. Attachment A -
Schedule of Amendments to the Speed Limit Bylaw 2009 - A12391248 ⇩ 
2. Attachment B -
Consultation document - A12389950 ⇩ 
3. Attachment C -
Speed limit survey submissions december 2020 - A12389891 ⇩ 
4. Attachment D - NZ
Police letter regarding speed limit review - A12390003 ⇩
5. Attachment E - AA
BOP Submission - A12071011 ⇩ 
6. Attachment F -
2020 speed limit review - NZTA feedback - A12389890 ⇩
11.4 Capital Programme Reporting
File Number: A12399497
Author: James Woodward, Delivery Manager
Authoriser: Nic Johansson, General Manager: Infrastructure
Purpose of the Report
1. Provide an update on the status of the project delivery operating model
|
That the Council: (a) Receives the report, Capital Programme Reporting. |
Discussion
2. Council’s capital investment programme has grown significantly over the past ten years, from delivering a $56 million programme to a budgeted $242 million this year, and investment on average over the next years of $390m per year.
3. In recent years, we have delivered some very successful projects, but we have also had some high-profile projects which haven’t provided the outcomes our community expected.
4. To better help earn the confidence of our community, and the elected members who represent them, a review of the current project delivery practices was carried out in May last year. This review resulted in structural changes within the organisation, which dissolved the previous centralised Project Management Office, and transferred delivery of projects to the asset owning activities this ensured clarity of project ownership and accountability. Three distinct project delivery teams were created within Transport, 3 Waters and Community Services. To ensure consistency across the organisation the Capital Programme Assurance Division (CPAD) was also created. This function is responsible for monitoring and reporting on programme progress and performance, ensuring consistent project management practices, and developing and introducing enhancements to improve overall programme delivery.
5. This restructure was effective from October 2020.
6. Following on from the restructure, and during the transition phase while recruitment was underway for new positions, a number of workstreams were initiated to make improvements to project delivery. These included
(a) Baselining Project Management Maturity – An assessment was carried out in November 2020 to provide a baseline of the organisations project management practices to inform initial focus areas, and to provide a benchmark to measure our level of improvement
(b) Project Cost Estimates – A standard methodology was introduced to provide a consistent approach to developing long term plan capital budgets. Historically project budgets tended to increase at each iteration of a long term plan or annual plan. This new methodology provided the guidance and tools to ensure project budgets allow for all cost elements within its lifecycle, including risk, contingency and optimism bias allowances
(c) Risk Categorisation – A new framework has recently been introduced to identify the risk profile of a project at inception stage, that guides governance, and project management skills and experience requirements.
(d) Procurement – New policy adopted on 29 March 2021 supporting broader outcomes, that is consistent with procurement approach from government and provides good procurement practice
(e) Long Term Plan Delivery Model – Current review in progress to assess the different procurement and delivery models that can be used to best deliver the benefits of the LTP, maximising opportunities, and mitigating risks. This piece of work is integral in providing clarity of the pipeline of work to consultants and contractors in order for the market to react accordingly to deliver the capital programme in the long-term plan.
(f) Reporting – Rolled up reporting of the performance of the “Top 25” projects to provide transparency to Executive and Council. Internal improvements underway also to enhance the tools and information for project managers to manage their projects effectively. The intent is that this will be adopted organisation wide to provide consistency and the ability for CPAD to monitor performance (Attachment 1).
Next Steps
7. We will continue developing and improving the project delivery operating model, and raising the project management maturity across the organisation.
8. With the CPAD manager now in role, his focus for the next two to three months will be on:
· planning the CPAD framework with establishment of core objectives, principles, benefits and success measures;
· formulating CPAD team structure and commence recruitment process;
· creation and endorsement of CPAD charter and delivery model;
· establishing CPAD performance KPIs;
· working on enhancements to programme performance reporting, with strong alignment to Long Term Plan strategy.
9. We recognise effective change management and stakeholder engagement is critical to the success of CPAD, so this will play a key part throughout; furthermore, the outcomes of the strategic procurement work will inform and influence the function of CPAD.
1. Capex
Dashboard - March 2021 - A12455719 ⇩ 
11.5 CCO Draft Statements of Intent 2021/2022 to 2023/2024
File Number: A12315081
Author: Anne Blakeway, Manager: Community Partnerships
Josephine Meuli, CCO Specialist
Authoriser: Gareth Wallis, General Manager: Community Services
Purpose of the Report
1. The purpose of this report is to provide shareholder feedback on the draft Statements of Intent for four of Tauranga City Council’s five council-controlled organisations by 1 May 2021, as required by the Local Government Act (2002).
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That the Council: (a) Receives the CCO Draft Statements of Intent 2021/2022 to 2023/24 report. (b) Receives the draft Statements of Intent (SOIs) for Tauranga City Council’s council-controlled organisations (CCOs); Bay of Plenty Local Authority Shared Services Limited (BOPLASS), Tauranga Art Gallery Trust (TAGT), Tourism Bay of Plenty (TBOP), and the Local Government Funding Agency (LGFA) for 2021/22 to 2023/24. (c) Notes that the draft Statement of Intent for Bay Venues Limited (BVL) will come to Council separately on 27 April 2021, along with shareholder feedback that incorporates the recommendations from the recent BVL strategic review. (d) Notes that as joint shareholder of TBOP, Western Bay of Plenty District Council (WBOPDC) will be asked to approve the shareholder comments on the draft Statement of Intent for TBOP at their 27 April 2021 Council meeting. |
Executive Summary
2. BOPLASS, BVL, TAGT, TBOP and LGFA are CCOs and are required to prepare a draft SOI and provide a copy to their shareholder, Tauranga City Council (TCC), by 1 March each year.
3. Council has an opportunity to comment on the draft SOIs before they are finalised by the CCOs. Shareholder comments must be provided to the CCOs by 1 May 2021, in accordance with the Local Government Act 2002 (LGA).
4. There have been a number of discussions in relation to the CCOs’ draft SOIs. The majority of feedback is of a technical and process nature, and the CCOs have agreed to reflect it in their final SOIs.
5. Council is in the process of concluding a strategic review of Bay Venues Limited, the recommendations of which will be incorporated into Council’s shareholder feedback to BVL’s draft Statement of Intent for Bay Venues Limited (BVL). This will come to Council separately on 27 April 2021.
6. The draft SOIs of BOPLASS, TAGT, TBOP and LGFA are attached to this report (Attachments 1 to 4) and have been assessed against the Letters of Expectation for TAGT and TBOP, which outline Council’s expectations of these CCOs for 2021/22 (Attachments 5 and 6).
Background
7. In accordance with the LGA 2002, CCOs are required to provide their draft SOIs to Council by 1 March each year. This document is intended to cover the next three financial years.
8. BOPLASS, TAGT, TBOP and LGFA have all submitted their draft 2021/2022 SOIs, which are attached to this report (Attachments 1 to 4). Under the LGA, Council has until 1 May 2021 to respond to the draft SOI with comments.
9. All four CCOs’ SOIs meet the statutory requirements as outlined in schedule 8, section 9 of the LGA.
10. As part of the consideration of the draft SOIs, Council staff have received the draft SOIs of TAGT and TBOP and assessed them against the Letters of Expectation (LOEs) sent to TAGT and TBOP in December 2020 (Attachments 5 and 6.)
11. David Pearce, Community Manager at WBOPDC as joint shareholder, has received a copy of TBOP’s draft SOI and TCC’s feedback to it, and it will go to the WBOPDC meeting on 27 April 2021 for approval.
Bay of Plenty Local Authority Shared Services Limited (BOPLASS)
12. As TCC is one of nine shareholding councils, there was no LOE provided to BOPLASS.
13. There was general agreement with the draft SOI submitted (Attachment 1).
14. Although BOPLASS has continued to deliver significant benefits and savings in the placement of councils’ insurance, there is recognition that cost-effective placements and coverage are becoming more challenging to achieve as a result of the hardening global insurance market (page 6, section 7).
15. BOPLASS performance targets remain unchanged from 2020 (Page 8). It is recommended that BOPLASS include a review for the 2021/2022 year.
Tauranga Art Gallery Trust (TAGT)
16. The TAGT Board and staff have worked hard with their stakeholders on developing a new strategic framework and direction for the Art Gallery. This is demonstrated in this year’s draft SOI, which provides good alignment with TCC’s community outcomes and strategic objectives, and specific reference to matters included in this year’s LOE (Attachment 7).
17. It is particularly pleasing to see TAGT’s commitment to moving towards increased financial sustainability and the inclusion of non-financial performance targets relating to culture and diversity, as well as environmental sustainability and culture/staff wellbeing in this year’s SOI.
18. A few minor amendments were noted, as set out below, which TAGT will be asked to include in preparation of their final SOI.
19. Although TAGT has set a strategic objective to maintain good working relationships with TCC staff and elected members, observing the ‘no surprises’ principle (page 10), there could be more reference in the SOI of embracing the concept of a TCC Group as required in the LOE, although it is recognised that the Art Gallery is quite different as a CCO in that it owns its own assets and TCC is not a shareholder. This would include working collaboratively on the development of a CCO draft SOI template and common key performance indicators for the SOI, as required in the LOE.
20. With the Civic Art Collection now being stored at TCC’s Newton Street facilities, the amount included for the management and care of the TCC Civic Art Collection ($3,590 in 2021/22, $3,591 in 2022/23 and $3,652 in 2023/24) should be removed from the three-year forecast in TAGT’s final SOI (page 16), until such times as a new Service Level Agreement between TCC and TAGT has been drafted and approved.
21. The three-year forecast (page 16) should include an increase in trustee remuneration, which was approved by Council in December 2020, increasing trustee fees to $5,000 per year and the chair fees to $10,000 per year. With seven trustees and one chair, this should total $45,000 per year, not $22,500 per year.
22. It should be noted that an increase of $150,000 of opex funding has been included in the draft LTP for the Tauranga Art Gallery, to be confirmed following the community consultation process.
Tourism Bay of Plenty (TBOP)
23. There was general agreement with the draft SOI content (Attachment 4), with specific reference to matters included in this year’s LOE (Attachment 8). A few minor amendments were noted, as set out below, which TBOP will be asked to amend in preparing their final SOI.
24. TBOP highlights the success of its plan, Te Hā Tāpoi | The Love of Tourism, both nationally and internationally (page 8, section 3.5). This is the blueprint to “create a regenerative tourism economy for our people and place.” TBOP references the COVID-19 pandemic and its current role, which is “to support the region’s tourism industry to revive and thrive during 2020-2022.”
25. As in 2020’s SOI, TBOP recognise their organisation as growing Destination Managers, noting this role is to lead, advocate and coordinate the visitor economy while considering environmental, social, and cultural interests. Additionally, the need to preserve the region’s unique identity. It is noted that the Strategic Priorities for 2021/22 will be updated in TBOP’s final SOI (page 9, section 3.6).
26. Although TBOP acknowledges a ”two way dialogue and a commitment to considering the councils’ strategic priorities and objectives” (Page 11, Section 4.3.1), there could be more reference in the SOI of working collaboratively on the development of a CCO draft SOI template and common key performance indicators for the SOI, as required in the LOE.
27. In the Visitor Spend performance measure (page 13, section 5), it is noted that FreshInfo deems it imprudent to forecast or set targets for future years at the moment (February 2021), due to the current levels of market uncertainty.
28. TBOP does not explicitly reference WBOPDC’s LOE request for a cycling and walking focus. It is recommended that TBOP include an objective to collaborate with WBOPDC regarding its specific requirements to fulfil this request. The request can be aligned within TBOP’s Strategic Framework.
29. TBOP’s has included a performance measure to support councils to explore alternative funding mechanisms (page 16, section 5), noting that the actual securing of funding is outside of TBOP’s control. TBOP notes it is encouraged to seek funding opportunities from private sector and central government to maximise outcomes for the region.
30. Compensation from local authority (page 19, section 10) funding from TCC should be amended in the final SOI to $2,342,724 for 2021/22, to reflect what is currently sitting in the draft Long-term Plan 2021-2031. This figure will increase with CPI for the following two years.
STRATEGIC / STATUTORY CONTEXT
31. The SOI is one of the CCO’s key governance and planning documents. Engaging with the CCOs throughout the development of the annual SOIs is one of the main ways Council can influence the CCOs, while ensuring they are aligned with Council’s strategic outcomes.
Options Analysis
Option 1: Receive the draft SOIs and approve the feedback to be provided to the CCOs
32. Receive the draft SOIs from BOPLASS, TAGT, TBOP and LGFA. Agree with the suggested shareholder comments outlined in this report, noting that WBOPDC will confirm shareholder feedback to TBOP at their 27 April 2021 Council meeting.
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Advantages |
Disadvantages |
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· The CCOs will receive useful information to ensure their final SOIs meet Council’s expectations. · Council meets its legislative requirements under the LGA by formally receiving the draft SOIs and providing feedback within the required timeframe. · Final SOIs aligned with Council’s strategic direction. |
· None |
Option 2: Receive the draft SOIs and do not approve the feedback to be provided to the CCOs
33. Receive the draft SOIs from BOPLASS, TAGT, TBOP and LGFA. Do not agree with the suggested shareholder comments outlined in this report, noting that WBOPDC will confirm shareholder feedback to TBOP at their 27 April 2021 Council meeting.
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Advantages |
Disadvantages |
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· Council meets its legislative requirements under the LGA by formally receiving the draft SOIs and deciding not to provide feedback within the required timeframe. |
· The CCOs do not receive any useful information on Council’s expectations about the content of their final SOIs. · The final SOIs may contain inaccurate information or be misaligned with Council’s strategic direction. |
Financial Considerations
34. Budgets for all CCOs, including Council’s contributions are included in the draft SOIs.
Legal Implications / Risks
35. If Council does not approve the provision of the suggested feedback to the CCOs, the final SOIs may not be consistent with Council’s strategic direction and may contain inaccuracies (financial and governance risk).
Consultation / Engagement
36. It is not required or expected to consult on an SOI under the LGA.
Significance
37. The Local Government Act 2002 requires an assessment of the significance of matters, issues, proposals and decisions in this report against Council’s Significance and Engagement Policy. Council acknowledges that in some instances a matter, issue, proposal or decision may have a high degree of importance to individuals, groups, or agencies affected by the report.
38. In making this assessment, consideration has been given to the likely impact, and likely consequences for:
(a) the current and future social, economic, environmental, or cultural well-being of the district or region;
(b) any persons who are likely to be particularly affected by, or interested in, the issue, proposal, decision, or matter; and
(c) the capacity of the local authority to perform its role, and the financial and other costs of doing so.
39. Under Council’s Significance and Engagement Policy this matter is of medium significance as the CCOs’ activities have an impact on a sub group of people within the city and it is likely these documents will be of moderate public interest.
ENGAGEMENT
40. Taking into consideration the above assessment, that this matter is of medium significance, officers are of the opinion that no further engagement is required prior to Council making a decision.
Next Steps
41. A copy of this report and the resolutions will be provided to each CCO by 30 April 2021, together with report and resolutions from the 27 April 2021 WBOPDC meeting for TBOP.
42. The draft Statement of Intent for BVL will come to Council separately on 27 April 2021, along with shareholder feedback that incorporates the recommendations from the recent strategic review of BVL.
43. Any feedback provided in this report should be given consideration by the CCO boards when producing their final SOIs.
44. The final SOIs are to be delivered to Council by 30 June 2021. Staff will review the final SOIs and present a report to Council for approval in July.
1. BOPLASS Draft
Statement of Intent 2021-2024 - A12393369 ⇩ 
2. TAGT Draft
Statement of Intent 2021-2024 - A12393391 ⇩ 
3. TBOP Draft
Statement of Intent 2021-2024 - A12393380 ⇩
4. LGFA Draft SOI
and Letter to stakeholders 2021-22 - A12394273 ⇩
5. TAGT Letter of
Expectation from TCC for 2021-2022 - A12393658 ⇩
6. TBOP Letter of
Expectation from by TCC and WBOPDC 2021-2022 - A12393657 ⇩
RESOLUTION TO EXCLUDE THE PUBLIC
14 Closing Karakia
[1] Schedule 1A of the LEA sets the formula for the number of members to be elected to Māori wards:
nmm = mepd ÷ (mepd + gepd) x nm where:
nmm is the number of Māori ward members (1)
mepd is the Māori electoral population of the district (15,300)
gepd is the general electoral population of the district (136,000)
nm is the proposed number of members of the territorial authority (other than the mayor) (10)
[2] Taituarā Electoral Working Party newsletter 25 February 2021
[3] Section 19Z (3)(c) of the LEA 2001 sets out that the resolution takes effect for 2 triennial general elections of the territorial authority and continues in effect after that until a further resolution under section 19Z takes effect. The Council specified the 2022 election in the resolution, as there was another option presented on 25 August 2020 to delay the establishment of a Māori ward until the 2025 election..
[4] Schedule 1 (Transitional, savings and related provisions) was inserted into the LEA by the Amendment Act.
[5] As amended by section 5 of the Amendment Act.
[6] (Lifecycle is the Digital Services Portfolio of work that ensures our systems, platforms and hardware are maintained (up to date) in accordance with the Digital Services Lifecycle Policy.)
