Membership
|
Chairperson
|
Commission Chair Anne Tolley
|
|
Members
|
|
|
Quorum
|
Half of the members physically present, where the
number of members (including vacancies) is even; and a majority
of the members physically present, where the number of members (including
vacancies) is odd.
|
|
Meeting
frequency
|
As required
|
Role
·
To ensure the effective and
efficient governance of the City
·
To enable leadership of the City
including advocacy and facilitation on behalf of the community.
Scope
·
Oversee the work of all
committees and subcommittees.
·
Exercise all non-delegable and
non-delegated functions and powers of the Council.
·
The powers Council is legally prohibited from delegating include:
o Power to make a
rate.
o Power to make a
bylaw.
o Power to borrow
money, or purchase or dispose of assets, other than in accordance with the
long-term plan.
o Power to adopt
a long-term plan, annual plan, or annual report
o Power to
appoint a chief executive.
o Power to adopt
policies required to be adopted and consulted on under the Local Government Act
2002 in association with the long-term plan or developed for the purpose of the
local governance statement.
o All final
decisions required to be made by resolution of the territorial
authority/Council pursuant to relevant legislation (for example: the approval
of the City Plan or City Plan changes as per section 34A Resource Management
Act 1991).
·
Council has chosen not to delegate the following:
o Power to
compulsorily acquire land under the Public Works Act 1981.
·
Make those decisions which are required by legislation to be made
by resolution of the local authority.
·
Authorise all expenditure not delegated to officers, Committees
or other subordinate decision-making bodies of Council.
·
Make appointments of members to the CCO Boards of Directors/Trustees
and representatives of Council to external organisations.
·
Consider any matters referred from any of the Standing or Special
Committees, Joint Committees, Chief Executive or General Managers.
Procedural matters
·
Delegation of Council powers to Council’s committees and
other subordinate decision-making bodies.
·
Adoption of Standing Orders.
·
Receipt of Joint Committee minutes.
·
Approval of Special Orders.
·
Employment of Chief Executive.
·
Other Delegations of Council’s powers, duties and
responsibilities.
Regulatory matters
Administration,
monitoring and enforcement of all regulatory matters that have not otherwise
been delegated or that are referred to Council for determination (by a
committee, subordinate decision-making body, Chief Executive or relevant
General Manager).
11 Business
11.1 Submissions
to Representation Review Initial Proposal
File
Number: A12908611
Author: Coral
Hair, Manager: Democracy Services
Authoriser: Susan
Jamieson, General Manager: People & Engagement
Purpose
of the Report
1. To
present the public submissions received on the Council’s Initial
Proposal.
|
Recommendations
That the Council:
(a) Receives
the report “Submissions to Representation Review Initial
Proposal”.
(b) Receives
the public submissions on the Representation Review Initial Proposal in
Attachments 2 and 3, excluding submissions on the establishment of a Māori ward.
(c) Accepts
the late submissions on the Representation Review Initial Proposal from the
Bay of Plenty Regional Council, Christine Hibbs and Hylton Rhodes.
|
bACKGROUNd
2. The
Council at its meeting on 30 August 2021 resolved to adopt an Initial Proposal
to go out for formal public submissions from 3 September to 4 October
2021. Refer to Attachment 1 for the resolutions.
submissions
3. 139
submissions were received, including three late submissions from the Bay of
Plenty Regional Council, Christine Hibbs and Hylton Rhodes. As these
submissions were received after the closing date for submissions it will
require a resolution by the Council to enable those submissions to be accepted.
4. 18
submitters wish to speak to the Council about their submission. These
submissions are in Attachment 2 and are set out in the following speaking
order:
|
Name of submitter
|
Organisation
|
Time speaking
|
|
Rob Paterson
|
|
11:20 am
|
|
Graham Cooney
|
|
11:25 am
|
|
Keith Johnston
|
|
11:30 am
|
|
John Robson
|
|
11:35 am
|
|
Glen Crowther
|
Sustainable Bay of Plenty Charitable Trust
|
11:40 am
|
|
Greg Brownless
|
|
11:45 am
|
|
Barry Scott
|
|
11:55 am
|
|
Roy Edwards
|
|
12:00 pm
|
|
Sandi Fernandez
|
|
12:05 pm
|
|
Stephanie Simpson
|
|
12:10 pm
|
|
Jan Beange
|
|
12:15 pm
|
|
Mike Baker
|
|
12:20 pm
|
|
Koro Nicholas
|
TKKM o Te Kura Kōkiri
|
12:25 pm
|
|
Matthew Roderick
|
|
12:30 pm
|
|
Jo Allum
|
Venture Centre
|
12:35 pm
|
|
Susan Hodkinson
|
|
12:40 pm
|
|
Cr Andrew von Dadelszen – Tauranga Ward Councillor
|
Bay of Plenty Regional Council
|
12:45 pm
|
|
Hylton Rhodes
|
|
12:50 pm
|
5. Submissions
from those submitters who did not wish to speak to their submissions are set
out in Attachment 3.
6. There
were 71 submitters (51%) who agreed with the Initial Proposal and 67 (48%) who
disagreed with the Initial Proposal and one (1%) who did not state if they
agreed or disagreed. This is set out in the graph below.
Do you
agree with the Initial Proposal? – 139 responses*
*16
submissions on the establishment of a Māori ward were not included in these figures
7. Gate
Pa was initially described as included in the Tauriko ward. This was an error;
Gate Pa is included in the Te Papa ward. The ward maps were correct, but
the original resolution and public notice were incorrect. The description
of the Te Papa ward on the website was corrected on 14 September 2021.
Staff apologised to the submitter who commented on this in their submission.
name of Māori ward
8. Te Rangapū Mana Whenua o Tauranga
Moana will be gifting the name for the Māori
ward.
SUBMISSIONS regarding the ESTABLISHMENT OF a Māori
WARD
9. The
Local Government Commission and the Council’s Electoral Officer have
advised all councils that submissions relating to the establishment of a Māori ward are out of scope
and cannot be considered by the council and cannot be appealed to the Local
Government Commission. The advice is set out below:
“Submissions,
appeals and objections cannot be made on Councils’ decisions to establish
(or not establish) Māori wards and constituencies. These are
decisions of Council made prior to the representation review process commencing
and, similar to the decision on voting system, form the context of the
representation review. Submissions, appeals and objections
relating to Māori wards and constituencies can be made:
· regarding the
names of Māori wards and constituencies; and
· where more than
one member is eligible to be elected via Māori wards and constituencies,
whether there should be one or more Māori wards or constituencies, and the
boundaries of any such ward or constituency; and
· regarding the
total number of members to be elected”
10. The
submissions can be reported to the Council and these are included for
information only, but Council cannot act on them. These submissions
have therefore not been included in the figures of those disagreeing with the
proposal. Where submitters have made a number of submission points as well as a
submission on the establishment of a Māori ward, the other submission points can be considered.
Refer to Attachment 4 for submissions related solely to the establishment of a Māori ward.
Next Steps
11. Hear
submitters.
12. Deliberate
on submissions and adopt a Final Proposal on 8 November 2021.
Attachments
1. Council resolution on
Initial Proposal 30 August 2021 - A12971692 ⇩ 
2. Representation Review -
Submitters speaking to submissions - A12972787 ⇩
3. Representation Review -
Submitters not speaking to submissions. Part A agree, Part B disagree, Part C
submitters with attachments and late submissions. - A12972536 ⇩
4. Representation Review
submissions on the establishment of a Maori ward - A12971642 ⇩
