9.2         Review of Rates Remission and Rates Postponement Policies - Issues and Options

File Number:           A13134749

Author:                    Jim Taylor, Transactional Services Manager

Emma Joyce, Policy Analyst

Authoriser:              Paul Davidson, General Manager: Corporate Services

Purpose of the Report

1.      To agree amendments to the Rates Postponement and Rates Remission Policies (the policies) (attachments 1 and 2).

Executive Summary

2.      In adopting the Long-term Plan 2021-2031 (LTP) and in response to public feedback, Commissioners requested a review of council policies on the remission and postponement of rates, particularly for those on fixed incomes. Recent legislative changes also require councils to review their policies on rates remission and postponement to confirm they support the principles in the Preamble to Te Ture Whenua Māori Act 1993 (TTWMA 93) (copy of preamble appended at attachment 3).

3.      This report asks the Strategy, Finance and Risk Committee (the Committee) to agree any amendments to the policies. Draft policies incorporating any agreed amendments will be presented to the 28 February Council meeting for adoption for consultation.

Background

4.      Recent legislative changes require councils to review their rates postponement and remission policies to confirm they support the principles in the Preamble to TTWMA 93. These principles acknowledge the significance of land to Māori and the need to avoid further alienation while providing for the development of land.

5.      During consultation on the LTP, feedback was received that increasing rates would place a particular burden on persons on fixed incomes, particularly people whose sole income was New Zealand superannuation. While persons receiving New Zealand superannuation may be eligible to receive the government rates rebate, Council committed to looking at options to further support people on fixed incomes manage their rates payments. This included a review of our remissions and postponement policies.

6.      Under section 102(3) of the Local Government Act 2002 (LGA 02), councils may adopt policies on the remission and postponement of rates. Rates postponement policies must state the objectives sought by the policy and the conditions and criteria that must be met for rates to be postponed. The objectives of this council’s policy are to support ratepayers experiencing financial hardship and to recognise council zoning changes that may impact on rating valuations. Applicants seeking postponement on the grounds of financial hardship must currently meet all of the following criteria;

·        Payment of the first $1,000 of rates

·        Have at least 25% equity in the property

·        Applied for the government rates rebate scheme.

·        Unable to access financial assistance from private sector financial institutions.

7.      These criteria were introduced into the policy at its last review in 2018 in order to provide some certainty to applicants and avoid a council committee deciding on postponement applications. Providing for postponements for financial hardship recognised that the decision to charge higher rates on higher value properties may impact ratepayers on fixed incomes but residing in a high value property. While postponement policies must contain some criteria, a review of the above criteria can consider whether all of the criteria remain necessary or potentially place additional burden on persons seeking postponement for financial hardship.

8.      Some councils (including Christchurch City and Western Bay of Plenty District Councils) provide for anyone aged 65 or over to postpone all or part of their rates. Dunedin only requires the applicant to prove that they do not have the financial capacity to pay their rates or doing so would create financial hardship. While Taupō offers postponement for persons receiving New Zealand superannuation, it also requires the person to have been a residential ratepayer in the district for at least ten years.

9.      In general, this council’s rates postponement criteria are consistent with other councils. Wellington similarly requires the applicant to have first applied for a reverse mortgage from their bank. As reported to the November 2021 Committee meeting, we are collaborating with other metro councils to develop a rates postponement scheme that would provide an equity release scheme. This would be a more cost efficient and less expensive scheme than keeping the postponed rates on council’s books. 

10.    Other councils provide assurance that any postponement is for the property the ratepayer is currently residing in. Consideration should be given to adding this condition to this council’s postponement policy. Ratepayers seeking postponement are asked to confirm that the application concerns their current residence, however, it is not currently a criterion in the policy for approving an application.

11.    Land is rated on its highest and best use. Recognising that not all land will be utilised for its highest and best use, the policy currently provides for ratepayers of rezoned farmland to postpone part of their rates. The level of postponement is calculated on the difference between the rateable value of the rateable unit and the valuation of a comparable farmland rating unit elsewhere in Tauranga or surrounding district. Postponed rates are due when the land is sold, subdivided or has a change in use. A property could have postponed rates for several years but would only be required to pay up to six years of postponed rates when the land is sold, subdivided or has a change in use.

12.    There is no intention to review the above provisions relating to farmland. However, consideration could be given to extending this provision to other rating units where the value may have increased due to council re-zoning the land from rural to residential use. This is likely to apply to properties moved into the Tauranga City Council area as a result of recent boundary adjustments. Such properties will be rated for their “highest and best use” but may not be able to realise that use until such time appropriate service provisions are put in place (potentially ten years away).

13.    The Valuer-General recently accepted the view that rating valuations for kiwifruit orchards must now include the licence to grow gold kiwifruit and the planted vines. This view was supported by an assessment against the Rating Valuations Act 1998 definition of value of improvements, which requires the assessment of the value of all work done on or for the benefit of the land. While a recent decision from Land Valuation Tribunal has held that gold kiwifruit licenses should not be included in the land valuation[4] , if the change is upheld it will mean an increase in the capital value and the value of improvements of gold kiwifruit properties. This change will affect approximately 22 properties in Tauranga who may have an increase in their rating valuation significantly above the citywide average. Staff are finalising data on the actual financial impact of this change and will provide this information to the Committee at its meeting.

14.    Councils have discretion to introduce provisions in their rates remission policy to ease the transition to the increased rating valuation for gold kiwifruit orchards. Unlike the properties described in paragraph 12, the properties are used for their highest and best use. As such, it is more appropriate to consider offering remission than postponement.

15.    In summary, the issues for consideration are

·   Ensuring policies support the principles in Preamble to TTWMA 93

·   Criteria for postponement of rates

·   Postponement or remission of rates on re-zoned properties

·   Remission of rates on gold kiwifruit orchards

Strategic / Statutory Context

16.    Section 102 of the LGA 02 provides for councils to adopt policies on the remission or postponement of rates. Councils are required to review (and amend if necessary) their remission and postponement policies to confirm they support the principles in the Preamble to TTWMA 93 by 1 July 2024.

Options Analysis

Issue 1 – showing support for principles in the Preamble

17.    The principles in the two policies reference back to the general principles included in the Revenue and Financing Policy – accountability, exacerbators, affordability, benefits and practicalities. The Committee could add an additional principle to the Revenue and Financing Policy to address the preamble or add an additional statement to both the postponements and remissions policy.

18.    Table below outlines the advantages and disadvantages of each option. 

19.    If the Committee prefers option 1.1, any references to the Preamble will be consistent with that proposed for the Remission and Postponement of Rates on Māori Freehold Land Policy.

Issue 2 – Criteria for postponement for financial hardship

20.    The table below outlines the advantages and disadvantages of retaining the current criteria for postponement for financial hardship (options 2.1 – 2.5) and adding new criteria (options 2.6 and 2.7).

Issue 3 – Postponement or remission of rates on rezoned land

21.    Boundary adjustments confirmed in 2021 resulted in several rural zoned properties moving into the jurisdiction of this Council. These properties are likely to be re-zoned from rural to urban uses (i.e. residential, employment or commercial) over time, potentially increasing the value of these properties. The Committee could consider offering a postponement scheme similar to that offered for farmland (as is currently provided for in the existing policy). Other options include remitting the portion of rates attributed to the land’s development potential, or not providing a policy mechanism to address the potential increase in the rating value of these properties.

22.    The table below outlines the advantages and disadvantages of each option.

23.    If the Committee opted for either 3.1.1 or 3.1.2, consideration needs to be given to the period of time in which postponement (or remissions) would apply. The current rules for farmland allow rates to be postponed until such time as the land is sold, changes use or is subdivided. However, the ratepayer would only be required to pay the postponed rates for the previous six years (for example, a property could have its rates postponed for ten years but would only pay for six).

24.    The six year timeframe references section 65 of the LG(R)A 02 that states “an action to recover unpaid postponed rates must not be commenced in a court of competent jurisdiction later than 6 years after the date or event to which the rates were postponed”. Council could allow postponement for a maximum of six years, or until such time is the land is sold or developed with six years of postponed rates due, or until such time as the land is sold or developed upon which all postponed rates would become due.

Issue 4 – Remission rates on properties with license to grow gold kiwifruit and planted vines

25.    Noting that properties with a licence to grow gold kiwifruit and planted vines may face an increase in rates significantly above the citywide average, the Committee can choose to offer a partial remission of rates to ease the transition to the new rating valuation. (The remission would only be for the portion of rates above the citywide average attributed to the gold kiwifruit). This partial remission would apply both to the general rates and any targeted rates set at the capital value.  The Committee could also choose to offer remission to only those properties where the planted vines are not yet earning income.

26.    If the Committee prefers option 4.1.1 or 4.1.2, consideration needs to be given to the period of time in which any remission would apply, and the rate of remission. Options include offering larger remission over a shorter period, or less remission over a longer period. These options are outlined in the table below.

Other matters - Rates Remission Policy

27.    Māori reservations are now non-rateable under the recent legislative changes. As such, reference to remission on this land can be deleted. The remission policy previously provided for remission of a portion of the wastewater rate for schools. As this financial year is the last financial year that this remission applies, the provision can be deleted from the policy.

28.    No other changes are proposed to the remissions policy.

Financial Considerations

29.    At present, council receives very few applications for rates postponement. Changes to the criteria such as (while not recommended in this report) allowing ratepayers aged 65 or older to postpone rates automatically may increase the number of applications and impact on council’s rate take.

30.    As reported to the November 2021 Committee meeting and noted above, this council is working with other metro local authorities to establish a national rates postponement scheme. This would provide an equity release option that would not reside on council’s balance sheet as debt.  A national scheme would have scale that would be more cost efficient and less expensive for ratepayers.

31.    As noted above, there will be approximately 15 properties affected by the change in the rating of gold kiwifruit orchards. Staff are currently finalising data on the financial impact of this change and will provide information to the Committee prior to the meeting. Options for addressing this change are outlined in the substantive section above.

Legal Implications / Risks

32.    At the time of writing this report, a judicial review of Gisborne’s approach to the rating of gold kiwifruit orchards held that a license to grow gold kiwifruit should not be considered in the valuation of the land. While the reach of this decision is yet unknown, we have included an option to remit 100% of the rates increase above the citywide average attributed to the gold kiwifruit license in the 2022/2023 financial year. (This includes general rates and any targeted rates set at the capital value). This timeframe provides for staff and affected ratepayers to observe the implications of the recent judicial review decision, and any appeals.  If the Land Valuation Tribunal decision is upheld, there would be no requirement for the remission.

33.    There are no other legal implications arising from the recommendations.

34.    There is a potential reputational risk if the criteria for postponement is perceived as being too burdensome on ratepayers.

Consultation / Engagement

35.    Council received correspondence from kiwifruit growers in 2021 advising of the potential impact of ratings valuations. Staff have considered that feedback in drafting the recommendations in issue 4. Staff have also discussed the recommendations with colleagues at Western Bay of Plenty District Council with the aim of having a consistent approach across the sub-region.

36.    No specific consultation or engagement has been undertaken to inform this report. As noted above, Commissioners requested a review of our rates postponement policies in response to feedback received through consultation on the LTP.

37.    Consultation on the policies must be undertaken in accordance with the principles at section 82 of the Local Government Act 2002. This consultation is planned to occur alongside consultation on the draft Annual Plan. As part of the consultation material, specific comment and feedback on issues, including options not recommended in this report (such as automatically allowing over 65s to be granted postponement) can be requested.

Significance

38.    The Local Government Act 2002 requires an assessment of the significance of matters, issues, proposals and decisions in this report against Council’s Significance and Engagement Policy.  Council acknowledges that in some instances a matter, issue, proposal or decision may have a high degree of importance to individuals, groups, or agencies affected by the report.

39.    In making this assessment, consideration has been given to the likely impact, and likely consequences for:

(a)   the current and future social, economic, environmental, or cultural well-being of the district or region

(b)   any persons who are likely to be particularly affected by, or interested in, the matter.

(c)   the capacity of the local authority to perform its role, and the financial and other costs of doing so.

40.    In accordance with the considerations above, criteria and thresholds in the policy, it is considered that the matter is of medium significance.

Next Steps

41.    Revised postponement and remissions policies incorporating amendments agreed at this meeting will be presented to Council at its 28 February meeting for adoption for consultation.

42.    Consultation will be undertaken in conjunction with consultation on the draft Annual Plan.

Attachments

1.      Rates Postponement Policy - A13137662 ⇩

2.      Rates Remission Policy - A13137663 ⇩

3.      Preamble to Te Ture Whenua Māori Act 1993 - A13132247 ⇩   

9.3         Rating Policy Review

File Number:           A13156550

Author:                    Malcolm Gibb, Project Manager - Rating Review

Kathryn Sharplin, Manager: Finance

Jim Taylor, Transactional Services Manager

Authoriser:              Paul Davidson, General Manager: Corporate Services

Purpose of the Report

1.      To present summary findings of research and analysis on the groups within the community that benefit from or cause council expenditure primarily in transportation.  Based on this analysis to consider options regarding the fair apportionment of rates funding of council expenditure.

Executive Summary

2.      The report provides a range of scenarios which can be considered to bring into effect the Commissioners’ request for a fairer split of the rate funding required to be invested in the transportation network.  A proposal, to be decided at the Council meeting on the 28^th February, will be included in the draft 2022/23 Annual Plan for consultation with the community.

Background

3.      The Commissioners resolved at the Council meeting on 15^th December to

(a)     Confirm the funding mix for general rates, stormwater, resilience and community targeted rates between the commercial/industrial sector and the residential sector will at least be maintained at 76%/24% once the property revaluation process on capital values is completed for the 2022/23 financial year

(b)     Endorse the principle that the benefits provided by the transport activity be further considered in February 2022, to more fairly allocate rate revenue funding between the commercial/industrial sector and residential sector, for inclusion in the draft 2022/23 draft Annual Plan.

(c)     Plan to consult with the community during the 2022/23 Annual Plan process on how best to transition to a higher differential for the commercial/industrial sector to align with benefits received from council expenditure to ensure the rate funding mix is better balanced across all its activities.

Early engagement in February is planned to be undertaken by the Commissioners with the commercial and industrial sector through Priority One and the Chamber of Commerce with meetings arranged with their members.

Strategic / Statutory Context

4.      The preparation of an annual plan is required under the Local Government Act 2002 and the rating policy review under the Rating Act 2002.

Research and Analysis

5.      To inform council’s requests regarding higher levels of funding to be provided by the commercial and industrial sector we have undertaken specific research through Insight Economics along with internal review and analysis of the transportation activity.  Work on other activities will have to be conducted separately to better understand the specific benefits received by this sector from each activity.

6.      Insight Economics has provided expert external advice on the groups that benefit from transportation or contribute to the costs of transportation services. The key findings from this work are summarised in Table 1 and the Project Summary and Preliminary Findings are attached as Attachment 1.

7.      Table 1 shows that residents pay a much higher share of transport rates than their estimated shares of causation/benefits, and vice versa for business ratepayers.

8.      Accordingly, the recommendation is that the relative shares of transport funding paid by residential and non-residential properties be reviewed.

9.      Moreover, while the relationship between funding and causation/benefit shares differs within the commercial ratepayer group (i.e. between commercial vs industrial vs retail) and hence splitting that group up may be justifiable, this must be weighed against other considerations, such as policy simplicity and administrative ease.

10.    Overall, the recommendation is that the existing commercial and industrial group be kept, but the corresponding differentials reviewed.

11.    In addition to this work by Insight Economics there are various internal studies and asset management planning by TCC which supports their analysis on the commercial and industrial sector’s impact on council’s transportation services. TCC’s 2021-31 Transport Asset Management Plan (TAMP) is an extensive document that presents three problem statements, the first of which is the response needed to manage the risk that

 “increased travel and reliance on a few key routes threaten the future viability and productivity of the Port and other commercial areas”.

12.    Long term forecasts on the use of the Transportation network (sourced from UFTI and Smartgrowth) also provides relevant evidence on the impact that commercial growth in Tauranga has on key journeys.  The Deloitte Freight Demand Study predicts 50-80% more heavy vehicles on the network over the study period of 30 years.

13.    Long-Term Plan budgets for the transportation activity are proposed to be $35 Million for 2022/23 rising to $179 Million (non-inflation adjusted) by 2030/31 reflecting the substantial investment in the transportation network over the next ten years.  In the 2021-31 Transportation  Asset Management Plan (TAMP), forecast operational and maintenance expenditure is $91.5 million on average each year for ten years.  The renewal expenditure is expected to be a further $17.9 million per annum.

14.    Asset Management investment analysis provided by the Transportation team, which covers the last ten years of investment activity, shows the extent of investment needed to maintain and renew the parts of the network, most used by commercial and industrial vehicles.  The analysis reveals that it is considerably more expensive and requires more frequent interventions to maintain the levels of services which are consistent with the TAMP and LTP than for other roads in the network.

15.    For the proposed investment levels to be supported by the community and to be financially sustainable, changes to funding contribution should be considered that reflect the benefits of this future capital work, specifically a greater contribution by the commercial sector.

16.    As presented in the December report, Council has a significantly lower share of rates paid by the commercial sector than other metro councils for the funding of their transport activity.  Table 2 below compares the rating differentials and shares of general rates or transport targeted rates that are paid by the commercial sector in each of these councils.

Table 2: Comparison of Metro Councils Rating differential and proportion of rates collected from Commercial Sector

Options to fund the transport activity

17.    Table 3 provides the impact analysis of the four scenarios presented in December for assessing 50% of the transportation costs on the commercial sector, updated with the draft annual plan budget and proposed new rating 2021 rating valuations.

18.    The table shows the total rates share and proposed rates increases for the commercial/industrial sector and the residential sector, for the 2022/23 financial year. Further scenarios are included in Attachment 2.

Table 3: Options for allocation through the general rate and the TSP targeted rate

19.    Scenarios 1 to 4 show the impact on the allocation of rates if the transportation activity budget was assessed through the current general rate and the existing TSP targeted rate.

Alternative scenarios 1.1 to 4.1 included in attachment 2 show the impact if all the transportation activity budget, including the existing TSP budget, was collected through a new combined targeted rate, instead of a mix of general rate and the TSP targeted rate.

20.    The operational costs for transportation in most other metro’s is funded through a general rate differential.  Retaining the current general rate and targeted rate will make benchmarking Tauranga’s general rate differential with other metro council’s general rate differentials more transparent.

21.    Scenario 1: If the proposed change to funding the transportation activity to 50/50 on the residential and commercial sectors was implemented in one year the differential on the general rate would increase from 1.6 to 2.13 and the differential on the TSP rate would increase from 1.6 to 4.93. The overall rates allocation would be 27% commercial / 73% residential. The impact on residential ratepayers would be a lower increase than the status quo in rates of between 3-9% and the impact on commercial ratepayers would be a higher increase than the status quo of between 31-37%.

22.    Phasing the proposed change in policy over a period of time can assist with the principle of re-balancing the funding mix to the rating policy. 

23.    Scenario 2: If the proposed change was implemented over two years, the differential on the general rate would increase in the first year from 1.6 to 1.9 and the differential on the TSP rate would increase from 1.6 to 3.28. The overall rates allocation would be 25% commercial / 75% residential in year one. The impact on residential ratepayers would be between 6-10% and the impact on commercial ratepayers would be between 25-28% in the first year.

24.    Scenario 3: If the proposed change was implemented over three years, the differential on the general rate would increase in the first year from 1.6 to 1.8 and the differential on the TSP rate would increase from 1.6 to 2.51. The overall rates allocation would be 24% commercial / 76% residential. The impact on residential ratepayers would be between 7-11% and the impact on commercial ratepayers would be between 21-23% in the first year.

25.    Scenario 4: This scenario considers the higher differential needed to reflect benefit across other areas of council expenditure in line with other cities. If the proposed change was implemented in one year, and the commercial sector allocation was increased to 30% of all rates ( the average of the other metro’s) the differential on the general rate would increase from 1.6 to 2.69 and the differential on the TSP rate would increase from 1.6 to 4.93. The overall rates allocation would be 30% commercial / 70% residential in year one. The impact on residential ratepayers would be between -4% and 4% and the impact on commercial ratepayers would be between 44-55% in the first year.

26.    These scenarios will be discussed with the representatives of the commercial and industrial sector during the engagement meetings arranged with Priority One and the Chamber of Commerce during February.

Financial Considerations

27.    This report forms part of the process of preparing a draft budget for the 2022/23 financial year.  This draft will be consulted with the community during March and April 2022.

Legal Implications / Risks

28.    Council is required to ensure compliance with the relevant sections of the LGA and Rating Act to progress these proposals through the Annual Plan process.

Significance

29.    The matter considered by this report, the draft Annual Plan 2022/23, is considered of high significance in terms of council’s Significance and Engagement Policy.  This is because it affects all residents, ratepayers and businesses in, and visitors to, the city, and because it involves council’s resource allocation decisions and rating decisions for the next year.

30.    However, the decisions to be made in response to this report are considered of low significance as they are just one interim step in the process of developing the draft annual plan.

ENGAGEMENT

31.    Consultation on the draft 2022/23 Annual Plan will be in accordance with the requirements of the Local Government Act and be presented to Commissioners on 28^th February. The engagement process has already commenced with stakeholders in the commercial and industrial sector regarding proposed changes to aspects of the rating policy.

32.    Taking into consideration the above assessment, that the matter is of high significance, officers are of the opinion that the planned consultation and engagement will meet the requirements of the Rating Act and LGA.

Next Steps

33.    The draft 2022/23 Annual Plan and budget will be approved on 28 February for public consultation.

Attachments

Nil

Attachment 1 – Insight Economics – Project Summary and Preliminary Findings

Note :  Page 3 has not been included as it relates only to the author’s details

Attachment 2 - Other Funding Options for the Transportation activity - a new targeted rate.

Alternative scenario’s 1.1 to 4.1 in the Table below show the impact if all the transportation activity budget, including the existing TSP budget, was collected through a new combined targeted rate, instead of the current mix of the general rate and the TSP targeted rate.

Although targeted rates can provide greater transparency, the operational costs of the transportation activity which are in the general rate in the same way as other metros would get mixed with the TSP targeted rate which was created for transparency for the new TPS investments.

Creating a new combined targeted rate would not necessarily create greater transparency.

9.4         Mobile Shop Policy Review: Issues and Options Paper

File Number:           A12894205

Author:                    Vicky Grant-Ussher, Policy Analyst

Authoriser:              Christine Jones, General Manager: Strategy & Growth

Purpose of the Report

1.      This report outlines the findings from a scheduled review of the Mobile Shops Policy and provides issues and options for consideration.

Executive Summary

2.      A regular review of the Mobile Shops Policy has been undertaken as part of the policy work programme. The Mobile Shops Policy helps balance the amenity benefits mobile shops bring to our city with other outcomes.

3.      Early feedback received suggests the Mobile Shops Policy is generally working well, however early engagement with stakeholders has identified several issues with the Mobile Shops Policy for consideration including:

·    a greater number of mobile shops operating and requests from mobile shop operators for additional trading sites

·    waste minimisation opportunities

·    non-compliant behaviour by a small cohort of mobile shops that is causing traffic safety concerns

·    changes in road traffic volumes and changes in speed zones

·    noise levels of generators.

4.      In addition to these issues raised there is also the opportunity to consider whether to continue to have a stand-alone policy for the Mobile Shops Policy. The content of the policy could instead form part of the Community, Private and Commercial Use of Council-Administered Land lead policy (Use of Council Land Policy) or the Traffic and Parking Bylaw as appropriate.

Background

5.      Mobile shops can enhance users’ experience of recreational space and can offer vibrancy and interest to our city. The Mobile Shops Policy seeks to balance the amenity value of mobile shops for users with other outcomes such as safety and access, quiet reserve enjoyment and the interests of community groups operating commercial activities on council land.

6.      The Mobile Shops Policy sets out:

·    the conditions of trading in a public place

·    the parks and reserves where trading is allowed

·    tender requirements for prime locations

·    areas where trading is prohibited.

7.      Under the Street Use and Public Places Bylaw, mobile shops are required to follow the Mobile Shops Policy to trade in a public place. The terms of the licence require operators to adhere to the Mobile Shops Policy.

Strategic / Statutory Context

8.      The Mobile Shops Policy was adopted in 2006. It is a supporting policy to the Use of Council Land Policy which is currently under active review. The last review of the Mobile Shops Policy was in 2016.

Options Analysis

9.      Early engagement was conducted with council bylaws officers, parks and reserve staff, transportation staff and current mobile shop licence holders on the operation of the policy. The results of a short survey of current mobile shop owners is provided in Attachment 2. Of the approximately 90 active mobile shop licence holders, 16 completed the survey. Not all respondents answered all questions. 

10.    Most stakeholders were happy with the operation of the policy. However, several issues were identified that had emerged since the last review and are provided for consideration. Minor amendments to the policy for clarification were also suggested and have been incorporated in the draft policy for consultation in Attachment 1.

11.    During the review it was also identified that there was limited printed or website information available for mobile shop operators applying for a licence. We will be updating the material as part of the review.

Issue 1: Policy structure for mobile shop issues

12.    Currently the Mobile Shops Policy contains the primary content relating to mobile shops and their operation^[5]. The Street Use and Public Places Bylaw authorises mobile shops to operate in a public place subject to the Mobile Shops Policy, it also sets out the requirements for any signs for the mobile shop. In Issue 3 there is the option to investigate moving the aspects relating to trading on the road into the Traffic and Parking Bylaw.

13.    The current Mobile Shops Policy covers requirements to operate in parks and reserves and on roads. As noted in the issues analysis there is currently a lack of accessible information for mobile shop owners on how to operate and at present the policy is provided as terms and conditions for their operation.

14.    Issues surrounding the commercial use and activation of spaces has been raised through this review, for example, pressure on spaces, impacts on passive use of parks and reserves, and the quality level of operators. Bringing the Mobile Shops Policy into the Use of Council Land Policy review could help give consistency across businesses that use council land to operate.

Table 1: Policy structure for Mobile Shop Trading

Issue 2: Trading Site Allocation

15.    Council staff have noticed an increase in the number of mobile shops operating following the Covid-19 lockdown period in 2020. Mobile shop licence holders also feel there has been increase in mobile shops with 12 of 15 respondents believing more mobile shops were operating this year. It is unclear whether this is a temporary trend in relation to the uncertain economic environment or whether this will continue long-term. The council will continue monitoring this trend.

16.    A survey of mobile shop licence holders showed around half of the respondents would like to have an increase in the number of spaces available for mobile shops in parks and reserves (7 respondents). The other half were happy with the existing allocations (6 respondents). The results showed the most popular sites identified for extra spaces were, Gordon Spratt Reserve, Greerton Park, Carlton Reserve, Papamoa Domain, Fergusson Park and Waipuna Park. Table 2 below provides an analysis of the suitability of possible parks and reserves identified.

17.    Engagement on the Use of Council Land Policy suggests that long-standing, well-run mobile shops are valued and considered to enhance the area and people’s enjoyment of parks and reserves. However, the engagement also raised issues relating to mobile shops’ operation on parks and reserves where it impacted on the purpose of the park or reserve. Feedback included:

·    a need to prioritise parking spaces for park or reserve users

·    concern if mobile shops crowd out green areas and create visual clutter

·    concern for the impact on nearby permanent retailers or sports clubs.

Options for increasing trading places for mobile shops in parks and reserve sites

Table 2: Options for additional trading spaces at parks and reserves

Options to reduce or restrict mobile shop trading in high activity areas

Blake Park

18.    Currently the Mobile Shops Policy allows for five mobile shops to operate in carpark areas on Blake Park adjacent to sports fields. These sites are tendered based on weighted criteria outlined in the policy. If successful, applicants will pay a variable amount for the site depending on the price they submitted for the tender. The funds raised by the tender offset the cost of administering the policy and enforcement.

19.    Two of the sports clubs operating on Blake Park also offer food and beverages for purchase as a way of increasing revenue for the club (netball and hockey). The Council supports sports clubs to undertake these sorts of fundraising activities to support their financial sustainability. Tensions arise between the sports clubs that are trying to increase their revenue through fundraising and the mobile shops who are in competition for park users’ business. Of issue, is the tender site adjacent to the netball courts which had been a carpark site; but recent vendors had begun parking next to the shop on the grass creating more competition.

20.    Blake Park is currently undergoing a process with the council to look at the longer-term plan for the park and have run several forums with sports clubs operating on the park. No changes are proposed to the number of mobile shops on Blake Park until this work is done. In the interim the council will clarify and enforce the need for tender operators to trade from the carpark, not the grass.

Gordon Carmichael Reserve

21.    There are several mobile shops operating from the carpark or the roadside near the playground at Gordon Carmichael Reserve. Currently there is no maximum limit on mobile shops at this site. Concerns have been raised that the mobile shops are taking up multiple spots in the carpark making it difficult for users to access the reserve.

Table 4: Options to reduce or restrict mobile shop sites at Gordon Carmichael Reserve

Omanu Beach carpark

22.    The Omanu Beach carpark is a medium sized carpark (with 46 spaces) off Surf Road. The car park is adjacent to the surf lifesaving building and the beach has patrolled swimming over summer.

23.    Complaints have been received about the mobile shop taking up spaces in the carpark that could be used by beach users. There is currently no limit on the number of mobile shops that can trade in the carpark. However, there has only been one mobile shop operating in the carpark at the time we have been receiving complaints about congestion. While there is a regular operator in the carpark, the vendor can and does change on occasion.

24.    Complaints have also been received from local businesses affected by the mobile shop. Currently there is a dairy, a café, a fish and chip shop and a restaurant operating within a short distance of the carpark.

25.    In contrast to these complaints we have also received feedback in support of the venture, noting the feeling of community and culture created in the space and disputing the level of congestion created. The operation of a mobile shop in the carpark provides amenity benefits for reserve users.

26.    The current Asset Manager of the carpark has not identified the mobile shop as contributing to congestion in this area.

Table 5: Options to reduce or restrict trading at Omanu Beach carpark

Issue 3: Non-compliant behaviour

27.    In December 2020, some Christmas tree sellers were operating shops from roadsides without adequate safe parking for their customers. Customers were parking in inappropriate areas causing traffic safety concerns. These operators were in breach of section 5.2 (d) of the Mobile Shops Policy as their shops were constituting a danger to road users. Bylaws officers used an education-based approach to enforce the policy, and this had some success with responsible shop owners.

28.    One operator refused to move even after being alerted to the safety issue as they preferred to operate in the busy location, with greater street traffic, despite the inadequate parking. In this situation the options for enforcement would be to revoke the mobile shop’s licence, and if they continued to operate, prosecute the operator under the Street Use and Public Places Bylaw. Enforcing the policy is a time-consuming, resource intensive process and given the short period of operation of these shops, seemed unlikely to be effective in mitigating the safety risk. Similar actions by Auckland Council to shut down Christmas tree sellers operating at a busy intersection in 2018 attracted public criticism.

29.    In 2021 there were no issues with Christmas tree sellers. The bylaws officers noted that the problematic mobile shop was not present this season.

30.    In response to this issue we have considered several options to strengthen the safety and enforcement elements of the policy. More than one option may be selected.

Table 6: Non-compliant behaviour options

Issue 4: Waste minimisation

31.    Currently the Mobile Shops Policy is not aligned with council waste minimisation requirements for event operators. Before operating at events, operators are asked a waste minimisation questionnaire which allows council staff to vet vendors’ waste minimisation plans. At a minimum, council staff require vendors to provide rubbish and recycling options (sometimes including composting) and to close off council litter bins. Event organisers can borrow rubbish bin covers from the council.

32.    The waste minimisation rules for mobile shops are less stringent. Mobile shops are responsible for removing any litter from the surrounding area of the mobile shop which has been generated by the activities of its operation that day. They are not responsible for providing rubbish or recycling bins for customers and can use council bins located in parks for that purpose. This approach results in most mobile shops’ waste going to landfill.

33.    Concerns have been raised that waste from mobile shops on Marine Parade has contributed to an increase in rodents in the area. This is of particular concern due to the little blue penguins that live on the nearby Moturiki Island.

Table 7: Waste minimisation options

Issue 5: Changes in traffic volumes and changes in speed zones which impact the prohibited site for trading

34.    The current Mobile Shops Policy bans mobile shops on council roads with a speed limit higher than 70km/hr and several other high use roads (for example, Turret Road and Cameron Road), as well as other high use areas in Mount Maunganui. Mobile shops are required to assess whether a site is safe before trading and must allow for adequate parking for their customers.

35.    Since the 2016 Mobile Shops Policy review, council has reduced some speed limits on roads to improve safety, however this means mobile shop trading can occur which was not intended. In addition to these changes, other roads are experiencing higher traffic volumes as the city grows and some roads may become less suitable to trade from.

36.    The transport team recommends that the speed limit threshold in the policy should be dropped, to stop mobile shops operating on any road with a speed limit above 50km/hr. This would restrict trading on roads with fast moving traffic for example, Cambridge Road, Oropi Road and Totara Street. Council staff are not aware of any traders operating on these roads, however the impact of this change would be explored with mobile shop operators through the consultation process. Maps outlining the current prohibited roads (Map 1) and with the proposed changes (Map 2) are provided in Attachment 3.

37.    The transport team are now also considering whether arterial roads are suitable for mobile shop trade. This will be considered as part of their planned review of the roading hierarchy (that forms part of the City Plan). Following this review, we will consider if any further changes are required to the policy settings.

Table 9: Prohibited sites for trading

Issue 6: Noise levels of generators

38.    Complaints have been received in relation to mobile shops’ generator noises impacting nearby residents to parks. Noise limits are set by the City Plan. Generally, noise from operating generators falls below City Plan limits. Our bylaws officers respond to noise complaints by working with mobile shops to reposition their businesses to reduce noise or discuss adjustments to generators to reduce noise (eg, mufflers). Most complaints relate to parks close by residential neighbourhoods.

39.    Council is providing power outlets in some parks to reduce noise while maintaining mobile shops’ trade. Power connections provide mobile shops a noise free, more sustainable alternative to using a generator. Mount Drury has had a power supply available for some time, Kulim Park is expected to have a power supply installed in February 2022. Adding the connection in Kulim Park will cost around $40,000 and is covered in the redevelopment budget. While costs may vary depending on the park in question, general park maintenance budgets would not cover that level of cost.

40.    The cost of connecting the power is covered by our user fees and charges. Although set ups may vary, we do not expect a significant difference in running costs to using power instead of a generator although this would be explored with mobile shop operators through the consultation process.

Table 10: Options to reduce noise levels

Financial Considerations

41.    Installing additional power connections in parks or reserves would have a capital cost. The cost of installation would vary depending on the existing infrastructure available in the park or reserve. Currently mobile shops would need to pay for power under our user fees and charges, providing free power for mobile shops would have an operational cost.

Legal Implications / Risks

42.    Amending the Traffic and Parking Bylaw to allow financial penalties for mobile shops unwilling to operate safely would be an untested use of the Traffic and Parking Bylaw. Other councils, such as Whakatane and the Far North have some aspects of their mobile shop rules in their road related bylaws. Currently the Traffic and Parking Bylaw restricts similar activities which could cause a traffic disturbance, such as parking a vehicle for the primary purpose of promotion, and parking for the purpose of display or sale.

Significance

43.    The Local Government Act 2002 requires an assessment of the significance of matters, issues, proposals, and decisions in this report against Council’s Significance and Engagement Policy.  Council acknowledges that in some instances a matter, issue, proposal or decision may have a high degree of importance to individuals, groups, or agencies affected by the report.

44.    In making this assessment, consideration has been given to the likely impact, and likely consequences for:

(a)   the current and future social, economic, environmental, or cultural well-being of the district or region

(b)   any persons who are likely to be particularly affected by, or interested in, the issue.

(c)   the capacity of the local authority to perform its role, and the financial and other costs of doing so.

45.    In accordance with the considerations above, criteria and thresholds in the policy, it is considered that the issue is of medium significance.

Consultation /ENGAGEMENT

46.    We have undertaken early engagement with mobile shop operators to identify issues with the policy through an online survey (results are provided in Attachment 2). The results from the consultation on the Use of Council Land Policy were also reviewed in developing these options.

47.    Taking into consideration that the issue is of medium significance, targeted consultation is required under section 82 of the Local Government Act. In addition to wider consultation on the policy changes, targeted consultation is planned with the Blake Park Future Forum. 

Next Steps

48.    Once options have been selected, these will either be included in the consultation on the Use of Council Land Policy or will be incorporated into the draft Mobile Shops Policy. Submissions can be made on the draft policy through the TCC website and we will encourage feedback from mobile shop operators and the wider community.

49.    If adding a category to the Traffic and Parking Bylaw is selected, this change will be progressed as part of the Traffic and Parking Bylaw review occurring this year.

Attachments

1.      Attachment 1 - Draft Mobile Shop Policy - A13197077 ⇩

2.      Attachment 2 - Mobile Shop Survey Results Graphs - A13197060 ⇩

3.      Attachment 3 - Maps - A13197055 ⇩   

9.5         2021 Q2 Oct-Dec Health and Safety Report

File Number:           A13160896

Author:                    Angelique Fraser, Health & Safety Change Manager

Tracy Dragovich, Health Safety & Wellness Design Lead

Authoriser:              Tony Aitken, Acting General Manager: People and Engagement

Purpose of the Report

1.      To provide a summary of Health, Safety and Wellbeing activities over the October to December 2021 quarter.

Executive Summary

2.      This is a quarterly report provided to the committee, designed to monitor Health, Safety and Wellbeing activities and share learnings.

3.      Any feedback regarding content or topics that the Committee would like is welcomed.

Attachments

1.      4_2021 Q2 Health & Safety Report - A13211882 ⇩

2.      4_2021 Q2 H&S_MHW Report_PDF - A13212005 ⇩   

9.6         Financial and Non-Financial Monitoring Report: Period ended 31 December 2021

File Number:           A13173945

Author:                    Kathryn Sharplin, Manager: Finance

Tracey Hughes, Financial Insights & Reporting Manager

David Moore, Manager: Capital Projects Assurance Division

Raj Naidu, Corporate Planner

Authoriser:              Paul Davidson, General Manager: Corporate Services

Purpose of the Report

1.      The purpose of this report is to inform Council and the public of our financial and service level performance result for the first six months of the financial year 2021/22 and provide an overview of resident perceptions.  The report also includes information on progress and risks relating to the capital programme.

Executive Summary

2.      Operational results for the six months to 31 December 2021 are tracking slightly favourably to budget.  Revenue overall is close to budget with services affected by the alert level restrictions early in the year offset by higher revenue across building services. Full year revenue forecasts overall remain at budget.  Expenditure overall remains close to budget apart from a lower forecast for other operating costs. The risks associated with Omicron are overall likely to be to slow project and service delivery in some areas which would further reduce operating expenditure. Capital expenditure is tracking below budget year to date with a full year result forecast by project managers to be within 80-85% of total budget.

3.      The COVID impact headwinds discussed in the previous quarterly report are now starting to materialise and are directly affecting the capital delivery programme across a variety of projects. This impact is particularly affecting the larger construction projects where more stringent health and safety policies and practices are being instigated to mitigate the spread of COVID within construction workplaces causing budget pressure and delays to project schedules through supply chain delays of materials, plant and gaining access to skilled workers, inflaming an already challenging and stretched resource pool within the construction industry.

4.      Whilst both employee costs and consultancy costs are currently showing favourable variance this should not be taken as a favourable result.  Key reasons for these favourable variances is the difficulty we are experiencing in the labour market at present and this anticipated to get worse as Omicron takes hold.  Labour market impacts are affecting both our ability to attract staff and in some cases we are unable to compete in the market around salary expectations.  This is a national issue and the low level of unemployment is exacerbating this problem.  Executive will continue to work on mitigation strategies to alleviate this however it is expected to impact on our work programme going forward.

5.      Attachment 1 includes the Statement of Comprehensive revenue and expense along with a by activity breakdown of variances in user fee revenue and operating expenditure. A Treasury summary showing debt and full year projections is shown along with a high-level summary of capital expenditure to budget.

6.      Attachment 2 summarises the performance of the top 25 capital programmes being undertaken this year up to 31 December 2021.

7.      Attachment 3 presents how Council and the community are tracking towards achieving Council’s non-financial performance measures and levels of service.

8.      Of the 100 non-financial performance measures, 88 have been measured and reported on. 53 measures (53%) are on track, 25 measures (25%) off track and 12 measures (12%) yet to be measured. 10 measures (10%) have achieved the annual target.

9.      Initial analysis of non-financial performance measures shows that of the 25 measures off track, ten measures (40%), across five activity groups, continue to be affected by the impact of COVID-19.

10.    Attachment 4 presents a high-level summary of the year to date results of the Annual Residents Survey.

Background

11.    This report is for monitoring and reporting purposes showing Council’s financial and non-financial performance in delivering services to the community.

12.    The operational budgets for year one of the Long-term Plan (LTP) set the revenue and expenditure expectations to deliver on agreed service levels and capital investment.

13.    In an LTP, the level of service that the council will deliver along with operational budgets and capital investment programme are agreed upon by the council in consultation with the public. Rates and user charges are set based on these budgets.

14.    The Local Government Act 2002 stipulates that local authorities are required to report on how well they are performing in delivering these levels of service to their communities as measured by the non-financial performance indicators.

15.    In the 2021-31 LTP there were 100 KPIs that were agreed upon, 23 of which are mandatory measures as per section 261B of the Local Government Act.

Strategic / Statutory Context

16.    Maintaining expenditure within budget ensures delivery of services in a financially sustainable way.

17.    Monitoring non-financial performance is a key function of the committee.

DISCUSSION

Part 1: Financial Performance

18.    Attachment 1 to this report provides a summary of Council’s financial performance for the year to date. The content of this attachment includes:

(a)     A summary of revenue and expenditure year to date with revised full year projections presented as a Statement of Comprehensive Revenue and Expense.

(b)     A summary by activity of user fee revenue and operating expenditure variances year to date.

(c)     A Treasury report which shows borrowing year to date and full-year projections, the average cost of funds and money market investments benchmarked to average return.

(d)     A summary of capital expenditure to date and full year projections across the whole programme.

19.    Operating Performance and Revenue and Expenditure Variances by Activity (Attachment 1) shows the operating and capital revenue and expenses in a format consistent with the Annual Report. It shows the year to date results for revenue and expenditure. 

20.    Revenue overall is tracking close to budget with full year revenue forecasts on budget except for capital subsidies and vested assets. There is a small increase in interest revenue forecast based on higher cash deposit levels due to slower expenditure profile.  There has been some impact on revenue in areas of the business from COVID-19 alert level restrictions early in the year including the airport and community facilities such as Baycourt, with further disruptions expected from Omicron. However, this has been offset to date by favourable results elsewhere such as in building services.  There are forecast full year revenue losses from closure of the two carparking buildings for several months although to a lesser extent than originally thought due to revisions to project phasing.

21.    Operational expenditure has been below budget, partly due to lower activity in some areas due to alert level restrictions and new contract arrangements being established.  Infrastructure and growth planning work is also slower than budgeted. Digital projects have also been slightly delayed which has flow on impacts to operational costs. Expenditure is projected to increase in the second half of the year with full year results projected to be below budget ($2.3m) but not to the extent of first half year results.  Uncompleted work will carry forward to the next financial year.

22.    Capital expenditure for the first half of the year has been $95m against a budget of $135m.  Forecasts for the full year are based around an increase in delivery in the second half of the year, with full year delivery forecast at over 80% of budget.

23.    Project performance by activity and programme is indicated graphically below and further information is provided in the attachments.  Activity areas accounting for the majority of year to date underspend include Transportation projects (55% actual spend to budget), Spaces and Places (53%) and Stormwater (23%).

Summary Treasury and Net debt projections

23.   Net debt at year end is now projected to be as budgeted at around $760m.  Lower forecast capital delivery for the full year $252m, which is $30m below budget, has been fully offset by a significant weathertight claim settlement bringing the likely closing net debt to the budgeted $763m. Interest rates are increasing, but are not expected to have a significant effect on current year budgets which had been based on anticipated rates increases, higher rate debt being paid off and a significant amount of debt hedged at lower rates or at zero interest rates through the HIF loans.

Part 2: Capital Programme Performance – Top 25 Projects

24.    After a gradual increase in productivity and delivery in the first quarter of the FY the expected COVID headwinds are beginning to make an impact on the Top 25 capital projects and programmes. Actual spend to budget has dropped from an encouraging 90% in FYQ1 to 85% in FYQ2. Additionally, the financial year end forecast has dropped from $217M in FYQ1 to $193M in FYQ2 against a year end Top 25 budget of $227M.

25.    Risk management planning and recovery/mitigation strategies are being worked on by project teams and projects are being delivered as optimally as possible.  However, there is ongoing uncertainty of COVID impacts, particularly on supply chain risk affecting resources and materials.  These risks are extending project timeframes and leading to higher costs.

26.    The actual expenditure on key projects such as Te Maunga wastewater and Waiari water supply are generally tracking within budget timing but are expected to slow down due to increased COVID impacts of supply chain and more stringent health and safety measures. Cameron Road Stage 1 actual spend is tracking slightly behind budget with recovery measures in place to meet financial year end budget.  However, risks of slower delivery still remain.

27.    Overall, a larger carry forward of current Top 25 capital budgets into the next financial year are now expected. Please refer to the Top 25 report in the attachments for information on the Top 25 project and programmes.

Part 3: Non-Financial Performance

28.    Attachment 3 presents how Council and the community are tracking towards achieving Council’s non-financial performance measures and levels of service.

29.    Of the 100 non-financial performance measures, 88 have been measured and reported on. Data is not yet available for 12 measures.

30.    53 measures (53%) are on track with 25 measures (25%) off track and 10 measures have been met already (10%).

31.    Of the 25 measures off track, ten measures (40%), across five activity groups (Water Supply, Community Services, Emergency Management, Marine Precinct and Spaces and Places), have been affected by the impacts of COVID-19. We will continue to monitor these measures and keep reporting the likelihood of whether these measures will now not be met this financial year over the next quarter.

32.    Where data is not available, the majority relate to annual measures which are only surveyed at one point through the year or to measures that have no current method of assessment.

Part 4: Perceptions Monitor

33.    The Annual Residents’ Survey supports non-financial reporting by measuring the perceptions of residents regarding various aspects of services that Council provides.

34.    The survey is conducted in four waves across the year.  Each wave's mail out quotas are applied according to age, gender and ward, to ensure that a representative sample of Tauranga City’s population is achieved. The data is weighted to account for variances in the achieved quotas and to ensure that the sample reflects the population profile achieved.

35.    Waves were introduced in 2016/17 so that data was captured at different points throughout the year rather that one data collection point, as had been the case until then.

36.    The overall results have an anticipated margin of error of +/- 4.6% at the 95% confidence level. Scores for the reporting periods exclude 'Don't know' responses.

37.    The year to date results for 2021/22 are interim and based on the sample of n=361. Data collection for wave two took place between 1 November and 5 December 2021.

38.    A summary of the highlights is attached at Attachment 4. The summary helps provide an insight into how different elements of Council’s core service deliverables, reputation and the perception of value for money contribute to respondents’ perception of Council’s overall performance.

39.    Under overall performance, the year to date result is that 32% of respondents are satisfied or very satisfied with Tauranga City Council in general, which is equal to the full year result for 2020/21. 

40.    Reputation measures the community’s perception of four key areas – leadership, faith and trust, financial management and quality of services/facilities. Under reputation, the year to date result is that 23% of respondents are satisfied or very satisfied, up from the full year result for 2020/21 which was 19%.

41.    Within reputation, there is the measure in terms of respondent’s faith and trust in Council, the year to date result is that 22% of respondents are satisfied or very satisfied, up from the full year result for 2020/21 which was 19%.

42.    A summary of the rest of the high-level survey results of the and their trend to date is summarised in the table below:

43.    In this year’s survey an additional question was added asking the respondents’ awareness that a Crown appointed commission had taken over the governance responsibilities of Tauranga City Council.

44.    The result year to date was that 77% of respondents are aware and 23% unaware, with age being a main factor. Further breakdown of awareness results by age is as follows:

45.    Another additional question was added asking how the respondents rated the Commissioners’ leadership with the year to date result being 48% of respondents stating they are satisfied or very satisfied.

46.    The next wave is due to be collected during February 2022 with the results scheduled to be reported to this committee in May 2022.

Options Analysis

47.    There are no options associated with this report. The report is provided as information only.

Financial Considerations

48.    The financial results to budget for the first quarter provide information on trends and risks.  At the corporate-wide level at this stage of the year no amendments have been made to forecast budgets.  Trends and revisions to forecasts will be considered further in the 6- monthly report.

Legal Implications / Risks

49.    This monitoring report has no specific legal implications or risks.

Consultation / Engagement

50.    This report is made public.

Significance

51.    The Local Government Act 2002 requires an assessment of the significance of matters, issues, proposals and decisions in this report against Council’s Significance and Engagement Policy.  Council acknowledges that in some instances a matter, issue, proposal or decision may have a high degree of importance to individuals, groups, or agencies affected by the report.

52.    In making this assessment, consideration has been given to the likely impact, and likely consequences for:

(a)   the current and future social, economic, environmental, or cultural well-being of the district or region

(b)   any persons who are likely to be particularly affected by, or interested in, the matter.

(c)   the capacity of the local authority to perform its role, and the financial and other costs of doing so.

53.    In accordance with the considerations above, criteria and thresholds in the policy, it is considered that the matter is of low significance.

ENGAGEMENT

54.    Taking into consideration the above assessment, that the matter is of low significance, officers are of the opinion that no further engagement is required prior to Council making a decision.

Next Steps

55.    This report ensures monitoring of Council performance to ensure compliance with Council’s budgets, policies and delegations.

Attachments

1.      Attachment 1 - Financial monitoring - A13192285 ⇩

2.      Attachment 2 - Top 25 Projects & Programmes - Dec 2021 - A13194883 ⇩

3.      Attachment 3 - Non-Financial Performance Measures - Q2 2021_22 - A13111375 ⇩

4.      Attachment 4 - Annual Residents Survey 2021_22 - Wave 2 - Performance Report - A13190266 ⇩   

10        Discussion of late items

11        Public excluded session

RESOLUTION TO EXCLUDE THE PUBLIC

12        Closing Karakia