Terms of reference – Tangata
Whenua/Tauranga City Council Committee
Common responsibilities
and delegations
The following common responsibilities and delegations apply
to all standing committees.
Responsibilities of standing committees
· Establish priorities and guidance on programmes relevant to the Role
and Scope of the committee.
· Provide guidance to staff on the development of investment options
to inform the Long Term Plan and Annual Plans.
· Report to Council on matters of strategic importance.
· Recommend to Council investment priorities and lead Council
considerations of relevant strategic and high significance decisions.
· Provide guidance to staff on levels of service relevant to the role
and scope of the committee.
· Establish and participate in relevant task forces and working
groups.
· Engage in dialogue with strategic partners, such as Smart Growth partners,
to ensure alignment of objectives and implementation of agreed actions.
·
Confirmation of committee minutes.
Delegations to standing committees
· To make recommendations to Council outside of the delegated
responsibility as agreed by Council relevant to the role and scope of the
Committee.
· To make all decisions necessary to fulfil the role and scope of the
Committee subject to the delegations/limitations imposed.
· To develop and consider, receive submissions on and adopt
strategies, policies and plans relevant to the role and scope of the committee,
except where these may only be legally adopted by Council.
· To consider, consult on, hear and make determinations on relevant
strategies, policies and bylaws (including adoption of drafts), making recommendations
to Council on adoption, rescinding and modification, where these must be
legally adopted by Council.
· To approve relevant submissions to central government, its agencies
and other bodies beyond any specific delegation to any particular committee.
· To appoint a non-voting Tangata Whenua representative to the
Committee.
· Engage external parties as required.
Terms of reference – Tangata Whenua/Tauranga City Council
Committee
Membership
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Independent
chairperson
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Mr
Anthony Fisher
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Deputy
chairperson
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To be
appointed by the Committee
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Tauranga
City Council
members
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Commission
Chair Anne Tolley
Commissioner
Shadrach Rolleston
Commissioner
Stephen Selwood
Commissioner
Bill Wasley
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Tangata
Whenua members
6
members from the Tauranga Moana Tangata Whenua Collective
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Ms
Matire Duncan
Mr
Puhirake Ihaka
Mr Nathan
James
Mr
Whitiora McLeod
Mr
Buddy Mikaere
Ms
Irene Walker
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Quorum
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Half
of the members physically present, where the number of members (including
vacancies) is even; and a majority of the members physically
present, where the number of members (including vacancies) is odd.
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Meeting
frequency
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Six
meetings a year to be held on marae.
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Members
from Te Rangapū Mana Whenua o Tauranga Moana to attend meetings
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Members
from Te Rangapū Mana Whenua o Tauranga Moana are to be invited to all
meetings.
At
the Chairperson's discretion, Te Rangapū Mana Whenua o Tauranga Moana
members may speak to reports.
To
avoid doubt only members of the Committee can move or second recommendations
or vote.
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Hapū
presentations
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Hapū presentations to be
held at the beginning of each meeting.
The
remainder of the business of the Tangata Whenua/Tauranga City Council
Committee will be held at the conclusion of the hapū presentation.
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Minutes
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Minutes will be confirmed at
each meeting.
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Livestreaming
of meetings
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The meetings will be
livestreamed.
Livestreaming of presentations
by hapū will be subject to permission from the marae.
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Rapua
te huarahi whanui hei ara whakapiri
i
nga iwi e rua i te whakaaro kotahi
Seek
the broad highway that will unite the two peoples
toward
a common goal.
Membership
Partners Tauranga City Council
and "nga hapu me nga iwi o Tauranga Moana" representing Tangata
Whenua within the Tauranga City Council rohe (boundaries).
Tangata
Whenua representatives are to be those with signed hapu protocols. One of the
six Tangata Whenua representatives is to be a Kaumatua. Kaumatua representation
is to have the ability to be shared between two Kaumatua if required.
Background
Council
is committed to establishing and monitoring appropriate links with Tangata
Whenua to enable effective relationships to develop and meet a number of
legislative requirements including those under the Resource Management Act 1991
and the Local Government Act.
1.
Tangata Whenua are deemed to be the respective Iwi and Hapū of
Tauranga Moana.
2. The Local
Government Act 1974 and Local Government Act 2002 contain provisions relating
to the exercise of the powers, functions and duties of the Tauranga City
Council.
Principles
of the partnership
The Partners:
· Recognise
the Treaty of Waitangi as the founding document of Aotearoa NZ.
·
Will work with respect, goodwill, honesty, trust and integrity
toward the other party and celebrate cultural diversity.
·
Recognise that the relationship is a mutual two-way relationship
and any changes of the agreement need to involve discussions and agreement
between the partners.
·
Recognise the need for Tauranga City Council to work within a
legislative framework.
·
Recognise the independence of each partner, including:
(a) The
tangata whenua representatives as a voice for the Māori communities;
(b) Recognise
the independence of hapū and iwi;
(c) The
Council as a democratic decision maker, responsible to the community as a
whole.
Role and scope
·
To forge an ongoing effective and meaningful partnership between
the Tauranga City Council and Tangata Whenua.
·
To facilitate meaningful understanding of future impacts on key
issues affecting Tangata Whenua and Māori that Council can influence.
The functions and key tasks are:
(a)
To bring to the other partner's attention issues / concerns in respect
of existing strategy or policy.
(b)
To exchange information of mutual interest.
(c)
To discuss new initiatives approaches and directions.
(d)
Agree agenda topics for the following three
consecutive meetings.
Communication
· To
educate the wider community on Tangata Whenua issues.
·
To establish and maintain communication and consultation channels
within the Council organisation and Tangata Whenua groups.
Monitoring
·
To regularly monitor projects, policies and strategies managed or
under development by Council which affect Tangata Whenua.
·
To regularly monitor progress of key issues identified by Tangata
Whenua through reporting of Council and the Tangata Whenua Collective (Te
Rangapū Mana Whenua o Tauranga Moana).
·
To monitor the on-going development and process of the Standing
Committee.
Power to recommend
· To
Council or any Standing Committee as it deems appropriate.
· Reports
to Council.
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Tangata Whenua / Tauranga City
Council Committee Meeting Minutes
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13 April 2022
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MINUTES
Tangata Whenua / Tauranga City Council
Committee Meeting
Wednesday, 13 April 2022
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Order of Business
1 Opening karakia. 3
2 Apologies. 3
3 Public forum.. 3
4 Acceptance of late items. 3
5 Confidential business to be transferred into the open. 4
6 Change to order of business. 4
7 Confirmation of Minutes. 4
7.1 Minutes of the Tangata Whenua / Tauranga City Council Committee
meeting held on 16 February 2022. 4
8 Declaration of conflicts of interest 4
9 Deputations, Presentations, Petitions. 4
9.1 Mangatawa Marae Presentation. 4
9.2 Mangatawa Pāpāmoa Blocks Inc Presentation. 5
9.1 Ngati Kaahu ki Mangatawa Hapu Presentation. 6
10 Business. 7
10.1 Te Rangapu Mana Whenua o Tauranga Moana Report 7
10.2 Tangata Whenua Presentation Updates Report 7
11 Discussion of late items. 8
12 Closing karakia. 8
MINUTES
OF Tauranga City Council
Tangata Whenua / Tauranga City
Council Committee Meeting
HELD AT THE Mangatawa Marae,
46 Tareha Lane, Mangatawa, Tauranga
ON Wednesday, 13 April 2022 AT
9.30am
PRESENT: Commission Chair Anne Tolley, Commissioner Shadrach Rolleston,
Commissioner Bill Wasley, Mr Puhirake Ihaka, Mr Whitiora McLeod, Ms Matire
Duncan, Mr Nathan James
IN ATTENDANCE: Marty
Grenfell (Chief Executive), Tony Aitken (Acting General Manager: People &
Engagement), Carlo Ellis (Manager: Māori Strategic Engagement), Keren
Paekau (Team Leader: Te Pou Takawaenga), Coral Hair (Manager: Democracy
Services), Robyn Garrett (Team Leader: Committee Support), Anahera Dinsdale
(Committee Advisor), Nikaelah Tukaki (Kaiarahi), Ngaire Dinsdale, Julie Te Amo,
Scott Wikohika, Linda Carroll.
1 Opening
karakia
Meeting
was opened with a whakatau and karakia hosted by Ngati Kaahu ki Mangatawa.
2 Apologies
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Apology
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Committee Resolution TW2/22/1
Moved: Mr Whitiora McLeod
Seconded: Commissioner
Shadrach Rolleston
That the apologies for absence of Ms
Irene Walker, Mr Buddy Mikaere and Commissioner Stephen Selwood were
accepted.
Carried
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3 Public
forum
Nil
4 Acceptance
of late items
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Committee
Resolution TW2/22/2
Moved: Mr Whitiora McLeod
Seconded: Commissioner
Shadrach Rolleston
That the
Tangata Whenua/Tauranga City Council Committee accept the following late item
for consideration at the meeting:
• Item
9.2 - Mangatawa Papamoa Block Inc Presentation
The
above item was not included in the original agenda as it was not available at
the time the agenda was published. Discussion of this report could not be
delayed until the next meeting of the Committee.
Carried
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5 Confidential
business to be transferred into the open
Nil
6 Change to
order of business
Nil
7 Confirmation
of Minutes
8 Declaration
of conflicts of interest
Nil
9 Deputations,
Presentations, Petitions
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Committee Resolution TW2/22/4
Moved: Ms Matire Duncan
Seconded: Commissioner
Shadrach Rolleston
That the Tangata Whenua/Tauranga City
Council move into informal session.
Carried
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9.1 Mangatawa
Marae Presentation
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External Linda Carroll – Chair, Mangatawa Marae.
Key points
·
Identified two key projects for Mangatawa
Marae, Environmental Sustainability and Emergency Resilience. Ms Carroll had
met and discussed these items with Marty Grenfell, Chief Executive of
Tauranga City Council.
·
The tsunami evacuation alarm in 2021 saw over
300 people descend onto Mangatawa Marae.
·
Mangatawa Marae held a meeting following the
event and completed a review of what events had happened. The marae collated
and used the event information to put together an emergency evacuation plan
that would be activated in a emergency. Te Puni Kokiri had co-funded this emergency
evacuation plan.
·
Mangatawa Marae saw the emergency evacuation
plan as a tool that assisted and contributed to the community.
·
Wastewater treatment plant - Ngati Kaahu was
opposed to the location. An on-site effluent treatment system had been put in
place so marae were not connected to the treatment plant. Environmentally,
on-site effluent systems were more sustainable.
·
Whanau who lived along SH2, also known as Te
Maunga Lane, had a six foot wall/fence in place which Mangatawa Marae believed
had displaced whanau. The existing State Highway prevented whanau from accessing
Mangatawa Marae.
·
Marae buildings were considered inadequate.
The wharenui was closed due to lack of maintenance and was unhealthy to
inhabit. Two buildings were damaged due to mould and asbestos and were pulled
down.
·
Quotes of up to $500,000 were received to
repair the wharenui.
·
A renewable environmental sustainable project
was completed. The report found Tu Mai Ra energy aligned with Mangatawa Marae
values.
·
Mangatawa Marae worked to purchase and install
a three bedroom house to be used for a marae administration block. Mangatawa Marae
sought support and assistance from the Council to gain the grant of building
consents.
In response
to questions
·
Mangatawa Marae committee met and questioned
why they received water rates. Mangatawa Marae advised members that the
reservoir was located on marae land; the marae believed an agreement was in
place between Mangatawa Marae and Tauranga City Council.
·
Tauranga City Council staff would provide
further information to the Committee on the contract.
Discussion
Points Raised
·
Oranga Marae and Te Puni Kokiri funding was
oversubscribed at the times Mangatawa Marae applied.
·
The wharenui was completely unusable due to
lack of building maintenance. Mangatawa Marae was sourcing funding to assist
with repairs.
·
Te Pou Takawaenga would meet with Mangatawa
Marae to support and plan.
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9.2 Ngati
Kaahu ki Mangatawa Hapu Presentation
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External Whitiora McLeod
Power point presentation
Key points
Mr McLeod spoke to his presentation, which included a
history of the Mangatawa Land Blocks and how they came to be.
·
Ngaati Kaahu ki Mangatawa is a hapu of Ngā Pōtiki.
·
Ngaati Kaahu ki Mangatawa believed it would
not be hard to get a feasibility report underway. Ngaati Kaahu believed they
had and continued to contribute significantly to Tauranga City.
·
Ngā Pōtiki felt
the oxidation pond should be returned to Ngā Pōtiki.
·
Long-term Plan funding to connect the
Mangatawa Marae on-site system was the preferred option rather than an
articulation system.
In response
to questions
·
The 1901 Native Land Court hearings were held
in front of Native Land Court judges and all hapu and iwi members had an
opportunity to speak. Land maps were then drawn up following the hearing.
·
Ngati Kaahu ki Mangatawa had a deep cultural
connection to their land.
·
Ngati Kaahu ki Mangatawa effluent plans had
been sighted by associated staff.
·
Recommendations had been added to the Council
ongoing work plan.
·
The presentation had recommendations and goals
for consideration. Mr McLeod understood the difficulty for Council to approve
the recommendation and goals in his presentation and was happy for the
presentation recommendations to start a discussion between Ngati Kaahu ki
Mangatawa and Tauranga City Council.
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9.3 Mangatawa
Pāpāmoa Blocks Inc Presentation
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External Scott Wikohika – General Manager
Power point presentation
Key points
·
Mr Wikohika supported the Commission extension
and acknowledged Whiti McLeod for his presentation.
·
Insight provided into Mangatawa Papamoa Blocks
Incorporation current and future plans.
·
Mangatawa Papamoa Blocks Incorporation worked
to develop an Associated Director Framework, Rangatahi Strategy, Kaumatua
Council and hoped to partner with other iwi and hapu.
·
Worked to distribute a concept plan to
shareholders to look at an urban design sustainable project.
·
Mr Wikohika had researched renewable energy,
and hoped for all assets of Mangatawa Papamoa Blocks Inc to use sustainable
energy in the future.
·
Was fourth out of four on the Powerco system
of priorities when there were power outages, despite dependent kaumatua who
used health critical machines. Mr Wikohika expressed his concerns on this
point and stated that this was unacceptable.
In response
to questions
·
Mr Wikohika expressed excitement about Asher
Place Blocks; the development included lease holds and rent to buy options
with priority given to Mangatawa Papamoa Blocks Inc shareholders.
·
Noted Mangatawa Papamoa Blocks aspirational
pathways towards home ownership and support for shareholders into home
ownership.
Discussion
points raised
·
Baypark land was not contained in the
Mangatawa Papamoa Blocks Inc. It was believed to be part of land taken for
public works.
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Committee
Resolution TW2/22/5
Moved: Ms Matire Duncan
Seconded: Mr
Puhirake Ihaka
That the Tangata Whenua/Tauranga City
Council Committee move back into formal session.
Carried
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10 Business
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10.1 Te
Rangapu Mana Whenua o Tauranga Moana Report
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External Matire
Duncan, Chair Te Rangapū Mana Whenua o Tauranga Moana
Key points
·
Report taken as read.
·
Tangata whenua representatives on Tauranga
City Council Committees worked diligently.
·
Te Rangapū Mana Whenua o Tauranga Moana (Rangapū) members attended many
workshops with Tauranga City Council staff in 2022.
·
Te Rangapū Mana Whenua o Tauranga Moana
wished to meet in person rather than remotely via Teams.
·
Happy that Tauranga City Council’s
strategic framework had incorporated Te Ao Māori. It provided great balance between Tauranga City Council and mana
whenua.
·
Process of due diligence to re-elect a
Chairperson for Tangata Whenua/Tauranga City Council committee. One more
interview to complete process.
·
Rangapū identified two key priorities:
Strategic Plan workshop and the Three Waters reform. Rangapū wanted to
know what the Three Waters reform would look like at a central government
level as well as a local government level.
·
Donna Flavell led Tangata Whenua engagement
from Department of Internal Affairs. Rangapū and Donna Flavell were to
meet with Te Pou Takawaenga.
·
Future opportunities: mentoring or buddy
system for rangatahi alongside Rangapū and Tauranga City Council in the
next few years.
·
Discussion about the Tangata Whenua hub and
availability of resources around legal Resource Management Act, planning and
various resource consents.
In response
to questions
· Council Controlled Organisations were taking on interns. The
opportunity arose when a young member of the community asked to shadow key
staff to see whether they would enjoy the job. Staff and Commission worked
through the aspects and difficulty around confidential and public in the
role.
Discussion
points raised
·
Rangapū were aware of fact that Tauranga
City Council had made contact with the Tauranga Moana Business Association.
Commissioner Rolleston and Commission Chair Tolley presented on the Long-term
Plan Amendment and Annual Plan to Tauranga Moana Business Association. Noted
the on-going relationship with the Māori business sector.
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Committee Resolution TW2/22/6
Moved: Commissioner Shadrach
Rolleston
Seconded: Mr
Whitiora McLeod
That
the Tangata Whenua / Tauranga City Council Committee:
(a) Received
"Te Rangapū Mana Whenua o Tauranga Moana Report".
Carried
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10.2 Tangata
Whenua Presentation Updates Report
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Staff Carlo
Ellis, Manager: Strategic Māori Engagement
Keren Paekau, Team Leader: Takawaenga
Māori
Key points
·
Mr Ellis spoke to the report and provided an
update on action plan.
·
Staff found the action plan mechanism very
helpful for all.
·
Worked to update community plan with Ngāti Tapu and Ngai Tukairangi.
·
Expressed good traction on rahui signs for kaitiaki
in Waipu Bay.
·
Whetu Marae had a hui with Tauranga City
Council relevant staff. Te Pou Takawaenga hoped to facilitate a meeting with
Western Bay of Plenty District Council to understand what support Whetu Marae
needed.
·
Waiāri Kaitiaki Advisory Group meeting
details were not in action plan as the details were not yet confirmed as the
Tapuika Iwi Authority discussion was on-going.
Discussion
points raised
·
Tauranga City Council was respectful of hapu
capability with traction to move forward on marae-based projects.
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Committee Resolution TW2/22/7
Moved: Commissioner Bill
Wasley
Seconded: Mr
Puhirake Ihaka
That
the Tangata Whenua / Tauranga City Council Committee:
(a) Received
the " Tangata Whenua
Presentation Updates Report".
Carried
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11 Discussion of late
items
Nil
12 Closing
Karakia
Mr
Puhirake Ihaka closed the meeting with a karakia.
The
meeting closed at 12:00pm.
The
minutes of this meeting were confirmed as a true and correct record at the
Tangata Whenua / Tauranga City Council Committee meeting held on 29 June 2022.
...................................................
CHAIRPERSON
