AGENDA

 

Matapihi Southern Pipeline Advisory Group meeting

Monday, 13 March 2023

I hereby give notice that a Matapihi Southern Pipeline Advisory Group meeting will be held on:

Date:

Monday, 13 March 2023

Time:

2pm

Location:

Hungahungatoroa Marae

24 Hungahungatoroa Road

Matapihi

Tauranga

Please note that this meeting will be livestreamed and the recording will be publicly available on Tauranga City Council's website: www.tauranga.govt.nz.

Marty Grenfell

Chief Executive

 


Terms of reference – Matapihi Southern Pipeline Advisory Group

 

 

Membership

Four representatives appointed by the hapū, namely two representatives from Ngāti Tapu and two representatives from Ngāi Tūkairangi

Anthony Fisher (Ngāi Tūkairangi)

Josh Gear (Ngāti Tapu)

Hauata Palmer (Ngāti Tapu)

Ngareta Timutimu (Ngāi Tūkairangi)

Four representatives appointed by Tauranga City Council (‘Council’) (these members will be appointed for a term subject to Council triennial elections and must include one appointed or elected representative)

Commissioner Shadrach Rolleston

General Manager: Infrastructure* - Nic Johansson

Team Manager: Te Pou Takawaenga* - Keren Paekau

Director of City Waters* - Wally Potts

 

* In respect of Council staff appointees, if the appointee is absent and another staff member has been appointed to act in their role, the person acting will be deemed to be the appointee’s alternate

Co-chairs

Two members appointed as co-chairs

·       Anthony Fisher

·       Commissioner Shadrach Rolleston

Quorum

Four members comprised of at least:

·       Two hapū members - one representative from Ngāti Tapu and one representative from Ngāi Tūkairangi;

·       Two Council members - a Commissioner (or an elected member) and an appointed staff member.

Decision-making

Decision-making shall be made by a resolution at a meeting of the Advisory Group. If consensus cannot be reached then the discussions will continue.

Meeting frequency

Shall meet as necessary in order to carry out its functions, but it will be no less than four times per year.

Reporting

The Advisory Group will:

·     Meet with the hapū Ngāti Tapu and Ngāi Tūkairangi and Council’s governing body (appointed or elected members) at least once per year. Will report on key discussion points, outcomes and actions following each meeting.

·     Any recommendations from the Advisory Group will be considered either by the Council and/or any standing committee as it deems appropriate.

The Advisory Group has the discretion whether:

·     The minutes and agenda be made publicly available on Council’s website.

·     Unconfirmed minutes be circulated to the hapū and Council members

Provide reports for the benefit of the wider Tauranga community by way of newsletter or other media communication in consultation and with the approval of Council’s Community Relations Team and respective hapū Ngāti Tapu and Ngāi Tūkairangi.

Meeting venue

To alternate between marae and Council venues, or as appropriate to a meeting venue as agreed.

 

1.             Background

A Memorandum of Understanding (“MOU”) was signed between mana whenua hapū representatives from Ngāti Tapu and Ngāi Tūkairangi and the Council on 31 August 2022 to establish the Matapihi Southern Pipeline Advisory Group (“Advisory Group”). The MOU is attached to this Terms of Reference.

2.             Ko ngā mātāpono (Guiding principles)

2.1       Ko ngā mātāpono hei Arataki i ngā whakahaere a te Advisory Group: The Advisory Group is guided by the following principles:

 

(a)        Rangatiratanga

Ko Ngāti Tapu me Ngāi Tūkairangi ngā mana whenua o Matapihi. The hapū Ngāti Tapu and Ngāi Tūkairangi have authority over Matapihi.

(b)       Kaitiakitanga

Te tino haepapa kia tiakina te oranga mana motuhake o Matapihi mō ngā uri whakatupu. The obligation to care for and protect the health and wellbeing of Matapihi for future generations.

(c)        Wairuatanga / Mauri

Kei a Matapihi tonu tōna mauri, tōna wairua, hei oranga mōna. Acknowledging and understanding that for tangata whenua, the existence of mauri and spiritual dimension to Matapihi requires attention and nourishment.

(d)       Whānaungatanga

Ka ū tonu ngā hononga i waenganui i ngā hapū me te kaunihera o Tauranga Moana i runga i te aronui me te mārama ki ngā tumanako, me ngā uara o tētahi ki tētahi, me te mōhio anō he tino taonga a Matapihi. Maintaining relationships between hapū and Council built on mutual respect and acceptance of each other’s interests and values, including an acknowledgement that Matapihi is regarded as a significant place.

(e)        Tāutuutu

Te whai i te ara o te tāutuutu e taea ai e te katoa te tuku koha mai. Tū atu, tū mai. Pursuing a unity of reciprocity where both parties are able and encouraged to contribute and speak.

3.             Purpose

3.1       The purpose of the Advisory Group is to provide strategic oversight and direction over the management of the Southern Pipeline. To achieve this, the Advisory Group will:

(a)        Recognise and acknowledge the history, character, landscape and unique contribution of Matapihi and what it has done for the wider Tauranga.

(b)        Build and maintain an ongoing relationship with the hapū Ngāti Tapu and Ngāi Tūkairangi and community at Matapihi as expressed by mana whenua in relation to the Matapihi peninsula.

(c)        Cooperate in partnership in conjunction with the guiding principles (above).

(d)        Actively work together using shared knowledge and expertise.

(e)        Engage early on issues of known interest to either of the parties.

(f)         Enable and support the use of te reo and tikanga Māori.

(g)        Acknowledge that the parties’ relationship is evolving.

(h)        Have regard for the interests of the Tauranga community.

4.             Functions

4.1       The Advisory Group is informal in nature and is NOT established as a committee, subcommittee or other subordinate decision-making bodies of Council under clause 30(1) of Schedule 7 of the Local Government Act 2002 and does not have any delegated decision-making powers.

4.2       The Advisory Group may make recommendations relating to the following:

(a)       Advise and provide input into the maintenance, development, upgrade and overall day to day operation of the Southern Pipeline.

(b)       Provide future planning solutions:

i.       Consider and provide future planning solutions.

ii.     Consider the schedule of upcoming works for the Southern Pipeline prior to works beginning.

iii.    to Council through the Long-Term Plan and Annual Plan processes for the amount of funding to the Advisory Group to carry out its purpose and functions.

iv.    to Council and/or any standing committee as it deems appropriate.

4.3       Maintain a relationship with the Wastewater Management Review Committee, including the Ngāi Te Rangi representative who is a member of that committee.

4.4       A report from Council to be provided to the Advisory Group informing:

(a)       Council’s future / long-term plans or view of Tauranga City in respect to wastewater and how it may impact the southern pipeline and Matapihi. This may include (although not an exhaustive list):

·         Predicted areas of growth;

·         Future housing development and infrastructure connection;

·         City plan changes or new legislative requirements;

·        Future plans for the pipeline.

(b)       The report can be submitted as a staff update.

4.5       The Advisory group will be responsible for:

(a)     Determining how the project funds and community purpose funds will be prioritised and allocated (refer to schedule 1 of the Memorandum of Understanding for details of the funding arrangements);

(b)     Providing and presenting an annual monitoring report to council at the end of each financial year to identify how and why the fund has been allocated; and

(c)     Identify potential priorities for funding in the following financial year in the annual monitoring report.

5.             Membership

5.1       The Advisory Group shall be comprised of eight members being:

(a)       Four representatives appointed by the mana whenua hapū. These are two representatives from Ngāti Tapu and two representatives from Ngāi Tūkairangi; and

(b)       Four representatives appointed by Council including at least a Commissioner (or an elected member) and appointed staff members.

6.             Co-chairs

6.1           The Chairperson representing the Council will be appointed by the Council and the Chairperson representing the hapū will be appointed by the hapū.

6.2           Only one person can chair a meeting at any one time.

6.3           Given alternate venues between the Marae and Council venues, or as appropriate to a meeting venue as agreed, the corresponding host will chair the meeting.

6.4           Both Co-Chairs will:

(a)       Attend pre-agenda briefings and split any other duties outside of meetings, e.g. spokesperson for the Advisory Group.

(b)       Jointly oversee and coordinate all activities of the Advisory Group within their specific terms of reference and delegated authority, providing guidance and direction to all members and liaising with Council staff in setting the content and priorities of meeting agendas.

(c)       Be accountable for ensuring that any recommendations from the Advisory Group are considered by the Council.

7.             Powers

7.1.         Power to Recommend

(a)     To Council and/or any standing committee as it deems appropriate.

 

 


Matapihi Southern Pipeline Advisory Group meeting Agenda

13 March 2023

 

Order of Business

1         Opening karakia. 9

2         Apologies. 9

3         Public forum.. 9

4         Acceptance of late items. 9

5         Confidential business to be transferred into the open. 9

6         Change to order of business. 9

7         Declaration of conflicts of interest 9

8         Business. 10

8.1           Matapihi Wastewater System Report March 2023. 10

9         Discussion of late items. 12

10       Closing karakia. 12

 

 


1          Opening karakia

2          Apologies

3          Public forum 

4          Acceptance of late items

5          Confidential business to be transferred into the open

6          Change to order of business

7          Declaration of conflicts of interest


Matapihi Southern Pipeline Advisory Group meeting Agenda

13 March 2023

 

8          Business

8.1         Matapihi Wastewater System Report March 2023

File Number:           A14465334

Author:                    Anahera Dinsdale, Governance  Advisor

Wally Potts, Director of City Waters

Authoriser:              Nic Johansson, General Manager: Infrastructure

 

Purpose of the Report

1.       To report on the Wastewater System at Matapihi and the Southern Pipeline

 

Recommendations

That the Matapihi Southern Pipeline Advisory Group:

(a)     Receives the report "Matapihi Wastewater System Report March 2023".

 

 

 

Attachments

1.       Matapihi Wastewater System Report - 2 March 2023 - A14465318  

 


Matapihi Southern Pipeline Advisory Group meeting Agenda

13 March 2023

 


   


Matapihi Southern Pipeline Advisory Group meeting Agenda

13 March 2023

 

9          Discussion of late items

 

10        Closing karakia