Agenda of Tangata Whenua / Tauranga City Council Committee meeting

Terms of reference – Tangata Whenua/Tauranga City Council Committee

The following common responsibilities and delegations apply to all standing committees.

Responsibilities of standing committees

· Establish priorities and guidance on programmes relevant to the Role and Scope of the committee.

· Provide guidance to staff on the development of investment options to inform the Long Term Plan and Annual Plans.

· Report to Council on matters of strategic importance.

· Recommend to Council investment priorities and lead Council considerations of relevant strategic and high significance decisions.

· Provide guidance to staff on levels of service relevant to the role and scope of the committee.

· Establish and participate in relevant task forces and working groups.

· Engage in dialogue with strategic partners, such as Smart Growth partners, to ensure alignment of objectives and implementation of agreed actions.

· Confirmation of committee minutes.

Delegations to standing committees

· To make recommendations to Council outside of the delegated responsibility as agreed by Council relevant to the role and scope of the Committee.

· To make all decisions necessary to fulfil the role and scope of the Committee subject to the delegations/limitations imposed.

· To develop and consider, receive submissions on and adopt strategies, policies and plans relevant to the role and scope of the committee, except where these may only be legally adopted by Council.

· To consider, consult on, hear and make determinations on relevant strategies, policies and bylaws (including adoption of drafts), making recommendations to Council on adoption, rescinding and modification, where these must be legally adopted by Council.

· To approve relevant submissions to central government, its agencies and other bodies beyond any specific delegation to any particular committee.

· To appoint a non-voting Tangata Whenua representative to the Committee.

· Engage external parties as required.

Terms of reference – Tangata Whenua/Tauranga City Council Committee

Membership

Independent chairperson	Mr Anthony Fisher
Deputy chairperson	Commission Chair Anne Tolley
Tauranga City Council members	Commission Chair Anne Tolley Commissioner Shadrach Rolleston Commissioner Stephen Selwood Commissioner Bill Wasley
Tangata Whenua members 6 members from the Tauranga Moana Tangata Whenua Collective	Ms Matire Duncan Mr Puhirake Ihaka Mr Nathan James Ms Destiny Leaf Mr Whitiora McLeod Mr Buddy Mikaere
Quorum	Half of the members physically present, where the number of members (including vacancies) is even; and a majority of the members physically present, where the number of members (including vacancies) is odd.
Meeting frequency	Six meetings a year to be held on marae.
Members from Te Rangapū Mana Whenua o Tauranga Moana to attend meetings	Members from Te Rangapū Mana Whenua o Tauranga Moana are to be invited to all meetings. At the Chairperson's discretion, Te Rangapū Mana Whenua o Tauranga Moana members may speak to reports. To avoid doubt only members of the Committee can move or second recommendations or vote.
Hapū presentations	Hapū presentations to be held at the beginning of each meeting. The remainder of the business of the Tangata Whenua/Tauranga City Council Committee will be held at the conclusion of the hapū presentation.
Minutes	Minutes will be confirmed at each meeting.
Livestreaming of meetings	The meetings will be livestreamed. Livestreaming of presentations by hapū will be subject to permission from the marae.

Rapua te huarahi whanui hei ara whakapiri

i nga iwi e rua i te whakaaro kotahi

Seek the broad highway that will unite the two peoples

toward a common goal.

Membership

Partners Tauranga City Council and "nga hapu me nga iwi o Tauranga Moana" representing Tangata Whenua within the Tauranga City Council rohe (boundaries).

Tangata Whenua representatives are to be those with signed hapu protocols. One of the six Tangata Whenua representatives is to be a Kaumatua. Kaumatua representation is to have the ability to be shared between two Kaumatua if required.

Background

Council is committed to establishing and monitoring appropriate links with Tangata Whenua to enable effective relationships to develop and meet a number of legislative requirements including those under the Resource Management Act 1991 and the Local Government Act.

1. Tangata Whenua are deemed to be the respective Iwi and Hapū of Tauranga Moana.

2. The Local Government Act 1974 and Local Government Act 2002 contain provisions relating to the exercise of the powers, functions and duties of the Tauranga City Council.

Principles of the partnership

The Partners:

· Recognise the Treaty of Waitangi as the founding document of Aotearoa NZ.

· Will work with respect, goodwill, honesty, trust and integrity toward the other party and celebrate cultural diversity.

· Recognise that the relationship is a mutual two-way relationship and any changes of the agreement need to involve discussions and agreement between the partners.

· Recognise the need for Tauranga City Council to work within a legislative framework.

· Recognise the independence of each partner, including:

(a) The tangata whenua representatives as a voice for the Māori communities;

(b) Recognise the independence of hapū and iwi;

Role and scope

· To forge an ongoing effective and meaningful partnership between the Tauranga City Council and Tangata Whenua.

· To facilitate meaningful understanding of future impacts on key issues affecting Tangata Whenua and Māori that Council can influence.

The functions and key tasks are:

(a) To bring to the other partner's attention issues / concerns in respect of existing strategy or policy.

(b) To exchange information of mutual interest.

(d) Agree agenda topics for the following three consecutive meetings.

Communication

· To educate the wider community on Tangata Whenua issues.

· To establish and maintain communication and consultation channels within the Council organisation and Tangata Whenua groups.

Monitoring

· To regularly monitor projects, policies and strategies managed or under development by Council which affect Tangata Whenua.

· To regularly monitor progress of key issues identified by Tangata Whenua through reporting of Council and the Tangata Whenua Collective (Te Rangapū Mana Whenua o Tauranga Moana).

· To monitor the on-going development and process of the Standing Committee.

Power to recommend

· To Council or any Standing Committee as it deems appropriate.

· Reports to Council.

UNCONFIRMED Tangata Whenua / Tauranga City Council Committee meeting minutes

21 June 2023

MINUTES

Tangata Whenua / Tauranga City Council Committee meeting

Wednesday, 21 June 2023

Order of Business

1 Opening karakia. 3

2 Apologies. 3

3 Public forum.. 3

4 Acceptance of late items. 4

5 Confidential business to be transferred into the open. 4

6 Change to order of business. 4

7 Confirmation of minutes. 4

7.1 Minutes of the Tangata Whenua / Tauranga City Council Committee meeting held on 26 April 2023. 4

8 Declaration of conflicts of interest 4

9 Deputations, presentations, petitions. 4

9.1 Ngati Whakaue ki Maketu presentation. 4

10 Business. 5

10.1 Chairperson’s Report 5

10.2 Te Rangapu Mana Whenua o Tauranga Moana Report 6

10.3 Tangata Whenua Presentations Updates. 6

11 Discussion of late items. 7

12 Closing karakia. 7

MINUTES OF Tauranga City Council

Tangata Whenua / Tauranga City Council Committee meeting

HELD AT THE Whakaue Marae, 721 Maketu Road, Maketu

ON Wednesday, 21 June 2023 AT 10am

PRESENT: Mr Anthony Fisher, Commission Chair Anne Tolley, Commissioner Shadrach Rolleston, Commissioner Stephen Selwood, Commissioner Bill Wasley, Mr Puhirake Ihaka, Mr Whitiora McLeod, Mr Nathan James

IN ATTENDANCE: Marty Grenfell (Chief Executive), Carlo Ellis (Manager: Māori Strategic Engagement), Keren Paekau (Team Leader: Pou Takawaenga), Tuana Kuka (Kaiārahi Māori), Yolande Tipuna (Kaiārahi Māori), Brad Bellamy (Project Leader: Urban Planning), Anahera Dinsdale (Governance Advisor), Roana Bennett (Ngāti Whakaue ki Maketu), Manu Pene (Ngāti Whakaue ki Maketu), Helen Biel (Tapuika), Mokoera Te Amo (Waitaha), Rewi Toi-Corbett, Kahi Hanara and Jimi O’Callaghan.

1 Opening karakia

Mr Kahi Hanara opened the meeting with a karakia.

2 Apologies

Apology

Committee Resolution TW3/23/1

Moved: Mr Whitiora McLeod

Seconded: Commissioner Bill Wasley

That the apology for absence received from Ms Destiny Leaf and Ms Matire Duncan be accepted.

Notes the apologies received from Mr Rawiri Biel and Mr Petera Tapsell.

Carried

3 Public forum

Nil

4 Acceptance of late items

Motion

Committee Resolution TW3/23/2

Moved: Commissioner Shadrach Rolleston

Seconded: Commissioner Stephen Selwood

That the Chairman’s written report be accepted.

Carried

5 Confidential business to be transferred into the open

Nil

6 Change to order of business

Nil

7 Confirmation of minutes

7.1 Minutes of the Tangata Whenua / Tauranga City Council Committee meeting held on 26 April 2023

Committee Resolution TW3/23/3

Moved: Commission Chair Anne Tolley

Seconded: Mr Whitiora McLeod

That the minutes of the Tangata Whenua / Tauranga City Council Committee meeting held on 26 April 2023 be confirmed as a true and correct record.

Carried

8 Declaration of conflicts of interest

Nil

9 Deputations, presentations, petitions

9.1 Ngati Whakaue ki Maketu presentation

External Roana Bennett (Ngāti Whakaue ki Maketu)

Power point Presentation

Key points

· Presented the award winning Maketu Climate Change Action Plan.

· The purpose of the Maketu Climate Change was to ensure Maketu and it’s community were prepared, could adapt and would be resilient to a changing climate.

· It was noted that an area which was a drain had recently been restores as a wetland.

· Acknowledged the koeke of local iwi and hapu for their strength, work and support of the Climate Change Action Plan.

· It was noted that koiwi/bones were exposed when a cliff face in Maketu fell due to rain.

· It was noted that 40 properties were in the flood zone in Maketu and the cliff side properties had a life expectancy of approximately 30 years before they were affected by climate change.

· It was noted that Climate change impacts were irreversible with 40% of the world’s population being vulnerable to climate change.

· Ngati Whakaue ki Maketu prepared a strategic plan which included five interconnecting priorities.

· A series of five iwi and community wananga were held to develop the core value for an iwi lead climate change action plan.

· The third of the five wananga included representatives from Bay of Plenty Regional Council, Western Bay of Plenty District Council, Ministry for Environment, Department of Conservation, NIWA and Tauranga City Council.

· The Maketu Climate Change Action Plan received a Supreme Planning Award at the New Zealand Planning Institute Awards held in Christchurch in early 2023.

· It was noted that the Maketu Community and local iwi worked to clean and restore the Maketu estuary.

· Raised concern about the proposed new development at Te Tumu Kaituna as it was a highly sensitive area for iwi environmentally and culturally.

In response to questions

· The final plan was an iwi lead community plan.

Discussion points raised

· It was noted that the Waiāri Stream leads into the Kaituna River which exits through the Maketu estuary.

· It was discussed that in the future, Whakaue marae may need to be moved in land due to climate change.

· It was noted that Ngati Whakaue were mindful of artificial lines of the Council boundaries and how Maketu was affected by this.

Committee Resolution TW3/23/4

Moved: Mr Puhirake Ihaka

Seconded: Commissioner Shadrach Rolleston

That the Tangata Whenua/Tauranga City Council Committee:

(a) Receives the Ngati Whakaue ki Maketu presentation.

Carried

At 12:04 pm, Commissioner Shadrach Rolleston left the meeting.

10 Business

10.1 Chairperson Verbal Report

Chairperson Anthony Fisher

Key points

· Acknowledged events of Te Ranga and the commemoration held the morning of 21 June 2023.

· Acknowledged Tauranga City Council and Otamataha Trust receiving the Waka Hourua award which was a Māori-Council relationship award at the Taituarā Local Government Excellence Awards.

· Acknowledge TCC for their work and relationship held with tangata whenua with Te Manawataki o Te Papa project.

Committee Resolution TW3/23/5

Moved: Mr Whitiora McLeod

Seconded: Commissioner Stephen Selwood

That the Tangata Whenua/Tauranga City Council Committee:

(a) Receives the Chairperson's verbal report.

Carried

10.2 Te Rangapu Mana Whenua o Tauranga Moana Report

External Puhirake Ihaka – Te Rangapu Mana Whenua o Tauranga Moana

Key points

· The Chair of Otamataha Trust was part of team that worked with Commission/Council on Te Manawataki o Te Papa.

· Spoke to highlights of the report.

· Discussed working alongside the Commissioners to encourage quality tangata whenua candidates to stand for both the Māori ward and the general seats at the Tauranga City Council local government elections proposed for July 2024.

· It was noted that Te Rangapu Mana Whenua o Tauranga Moana had completed a two part Governance development course.

· Key priorities of Rangapu – diverse mixture of different progress and topics.

Committee Resolution TW3/23/6

Moved: Mr Puhirake Ihaka

Seconded: Mr Nathan James

That the Tangata Whenua/Tauranga City Council Committee:

(a) Receives the Te Rangapu Mana Whenua o Tauranga Moana Report.

Carried

10.3 Tangata Whenua Presentations Updates

Staff Carlo Ellis, Manager: Strategic Māori Engagement

Key points

· Mr Ellis noted the traffic light system in his report. Green meant the project was steaming ahead, and moving forward, yellow meant the project was moving in the right direction and red highlights there were a few issues found with the project.

· Mr Ellis spoke to his report and highlights

· Wairoa cycleway relationship beneficial for both parties and was proceeding to plan.

· The Waimapu marae playground placement was at a halt, but Council staff had connected hapu with the right people.

· Follow-up around the gateway due to behavioural issues at Whareroa Marae and the boat ramp. This was being investigated and staff had suggested this be rectified before this summer fisherman used the boat ramp.

· Whareroa Marae emergency exit was a work in progress that was why it was highlight yellow in the traffic light system. A concern was raised by HukaPak that was referred to TCC legal team.

· A steady stream of 15 application’s had been received for the development contributions grant, which had shown to be a great help to reduce costs for applicants.

· The TCC Papa Kāinga advisor was engaging in combined conversations with land blocks across Tauranga Moana and have estimated a total of 200 plus homes be built. They were currently working towards creating a document to present to various entities to assist with costs of building Papa Kāinga.

· The TCC Community and Papa Kāinga Grants were up to $3M in total for three years. A discussion was held about extending the grants for a further three years.

In response to questions

· It was noted that the hapu was driving and informing the work on the Matapihi Community Plan.

Discussion points raised

· It was discussed whether it would be useful if staff from TCC shared the research that was undertaken for identification and preservation of archaeological sites at Te Tumu with iwi and hapu.

Committee Resolution TW3/23/7

Moved: Mr Puhirake Ihaka

Seconded: Commissioner Bill Wasley

That the Tangata Whenua/Tauranga City Council Committee:

(a) Receives the report "Tangata Whenua presentations updates".

Carried

11 Discussion of late items

Nil

12 Closing karakia

Mr Manu Pene closed the meeting with a karakia.

The meeting closed at 12:37pm.

The minutes of this meeting were confirmed as a true and correct record at the Tangata Whenua / Tauranga City Council Committee meeting held on 16 August 2023.

...................................................

CHAIRPERSON


AGENDA Tangata Whenua / Tauranga City Council Committee meeting Wednesday, 16 August 2023
I hereby give notice that a Tangata Whenua / Tauranga City Council Committee meeting will be held on:
Date:	Wednesday, 16 August 2023
Time:	9.30am
Location:	Groundfloor Meeting Room 306 Cameron Road Tauranga
Please note that this meeting will be livestreamed and the recording will be publicly available on Tauranga City Council's website: www.tauranga.govt.nz.
Marty Grenfell Chief Executive