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AGENDA
Ordinary Council meeting
Monday, 18 March 2024
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I hereby give notice that an Ordinary meeting of
Council will be held on:
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Date:
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Monday, 18 March 2024
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Time:
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9.30am
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Location:
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Bay of Plenty Regional Council Chambers
Regional House
1 Elizabeth Street
Tauranga
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Please note that this
meeting will be livestreamed and the recording will be publicly available on
Tauranga City Council's website: www.tauranga.govt.nz.
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Marty Grenfell
Chief Executive
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Membership
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Chairperson
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Commission
Chair Anne Tolley
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Members
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Quorum
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Half of the members
physically present, where the number of members (including vacancies) is even;
and a majority of the members physically present, where the number of
members (including vacancies) is odd.
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Meeting frequency
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As required
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Role
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To ensure the effective and efficient governance
of the City.
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To enable leadership of the City including
advocacy and facilitation on behalf of the community.
Scope
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Oversee the work of all committees and
subcommittees.
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Exercise all non-delegable and non-delegated
functions and powers of the Council.
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The powers Council is legally prohibited from
delegating include:
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Power to make a rate.
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Power to make a bylaw.
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Power to borrow money, or purchase or dispose of
assets, other than in accordance with the long-term plan.
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Power to adopt a long-term plan, annual plan, or
annual report
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Power to appoint a chief executive.
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Power to adopt policies required to be adopted
and consulted on under the Local Government Act 2002 in association with the
long-term plan or developed for the purpose of the local governance statement.
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All final decisions required to be made by
resolution of the territorial authority/Council pursuant to relevant
legislation (for example: the approval of the City Plan or City Plan changes as
per section 34A Resource Management Act 1991).
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Council has chosen not to delegate the
following:
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Power to compulsorily acquire land under the
Public Works Act 1981.
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Make those decisions which are required by
legislation to be made by resolution of the local authority.
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Authorise all expenditure not delegated to
officers, Committees or other subordinate decision-making bodies of Council.
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Make appointments of members to the CCO Boards
of Directors/Trustees and representatives of Council to external organisations.
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Consider any matters referred from any of the
Standing or Special Committees, Joint Committees, Chief Executive or General
Managers.
Procedural matters
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Delegation of Council powers to Council’s
committees and other subordinate decision-making bodies.
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Adoption of Standing Orders.
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Receipt of Joint Committee minutes.
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Approval of Special Orders.
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Employment of Chief Executive.
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Other Delegations of Council’s powers,
duties and responsibilities.
Regulatory matters
Administration, monitoring and
enforcement of all regulatory matters that have not otherwise been delegated or
that are referred to Council for determination (by a committee, subordinate
decision-making body, Chief Executive or relevant General Manager).
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Ordinary
Council meeting Agenda
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18
March 2024
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3 Public
forum
3.1 Simon
Clark - Colliers, Tauranga - Speaking to the City Centre Public Transport
Facilities Report
Attachments
Nil
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Ordinary
Council meeting Agenda
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18
March 2024
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7 Confirmation
of minutes
7.1 Minutes
of the Council meeting held on 26 February 2024
File
Number: A15594477
Author: Shaleen
Narayan, Team Leader: Governance Services
Authoriser: Shaleen
Narayan, Team Leader: Governance Services
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Recommendations
That the Minutes of the
Council meeting held on 26 February 2024 be confirmed as a true and correct
record.
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Attachments
1. Minutes
of the Council meeting held on 26 February 2024
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 Ordinary Council meeting minutes
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26 February 2024
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MINUTES
Ordinary Council meeting
Monday, 26 February 2024
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Order of Business
1 Opening karakia. 3
2 Apologies. 3
3 Public forum.. 3
3.1 Tauriko
West - Kainga Ora - Mark Fraser, General Manager of Urban Development and
Delivery, with support from Darren Toy and Campbell Larking. 3
4 Acceptance of
late items. 4
5 Confidential
business to be transferred into the open. 4
6 Change to the
order of business. 4
7 Confirmation of
minutes. 5
7.1 Minutes
of the Council meeting held on 12 February 2024. 5
8 Declaration of
conflicts of interest 5
9 Deputations,
presentations, petitions. 5
Nil
10 Recommendations from other
committees. 5
Nil
11 Business. 5
11.1 Adoption
of Variation 1 to Plan Change 33 - Tauriko West Urban Growth Area. 5
11.2 Transfer
of Te Pāhou Reserve. 8
11.3 Links
Avenue Transitional Improvements. 9
12 Public excluded session. 11
13.1 Public
Excluded Minutes of the Council meeting held on 12 February 2024. 11
13.2 Hairini
Bridge Detailed Design Direct Appointment 11
13.3 Project
Update; Civic Whare, Exhibition and Museum.. 11
13.4 Te
Manawataki o Te Papa Infrastructure Funding and Financing Levy. 12
11 Business (continued) 12
11.4 Project
update; Civic Whare, Exhibition and Museum.. 12
13 Discussion of late items. 13
14 Closing karakia. 13
MINUTES
OF Tauranga City Council
Ordinary Council meeting
HELD
AT THE Bay of Plenty Regional Council
Chambers,
Regional House, 1 Elizabeth Street,
Tauranga
ON
Monday, 26 February 2024 AT 9.30am
PRESENT: Commission
Chair Anne Tolley (Chairperson), Commissioner Shadrach Rolleston, Commissioner
Stephen Selwood, Commissioner Bill Wasley
IN ATTENDANCE: Marty
Grenfell (Chief Executive), Paul Davidson (Chief Financial Officer), Barbara
Dempsey (General Manager: Community Services), Nic Johansson (Head of
Transport), Christine Jones (General Manager: Strategy, Growth &
Governance), Richard Harkness (Project Leader: Urban Planning), Alistair Talbot
(Team Leader: Strategic Planning), Andrew Mead (Manager: City Planning &
Growth), Alicia Oldham (Team Leader: Strategic and Commercial Property), Simon
Collett (Manager Commercial Property), Karen Hay (Team Leader: Cycle Plan
Implementation), Mike Naude (Director of Civic Developments), Graeme Frith
(Team Leader: Legal & Business Support), Coral Hair (Manager: Democracy
& Governance Services), Anahera Dinsdale (Governance Advisor), Janie Storey
(Governance Advisor),
1 Opening
karakia
Commissioner Shadrach Rolleston opened the meeting with a
karakia.
2 Apologies
Nil
3 Public
forum
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3.1 Tauriko West
- Kainga Ora - Mark Fraser, General Manager of Urban Development and
Delivery, with support from Darren Toy and Campbell Larking
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External Mark
Fraser, Kainga Ora, General Manager of Urban Development and Delivery
Darren Toy, Kainga Ora
Campbell Larking, Kainga Ora
Bryce Donne, Element IMF
Mark Fraser
Key points
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Noted that Kainga Ora urban development and delivery included
land development with land to produce 50,000 homes in New Zealand, most of
which was the redevelopment of large tracts of land owned by the Crown.
There was also some older land where they were renewing housing and a mix of
greenfield projects for urban development.
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Kainga Ora was formed in 2019 to continue to be the landlord of
70,000 state homes and to produce more.
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As a Crown agency they were responsible for driving housing and
urban outcomes where it made sense to do so.
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They had been working closely with Council for some years, and
developed a partnership with SmartGrowth, and Kainga Ora was considered as a
partner in that work.
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Fern Cliff farm had been identified to unlock land for housing.
Kainga Ora purchased the land two years ago and were looking to develop it
alongside Classic Homes and Element IM to unlock housing.
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They would also partner with other agencies, including the
Ministry of Education, to bring the development to the table and make the
most of the opportunities it provided.
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Kainga Ora support the notification of the plan change as it
was an important step to get growth moving forward and allowed them to work
in earnest to begin to unlock the land for housing.
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This was an important approach by Kainga Ora to take with the
housing as it would move the market beyond a conservative base approach to
introduce duplex and terraced housing, making a move towards how the city
appeared to want to approach development and density.
In response to questions
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In relation to a query regarding the number of dwellings, it
was noted that Kainga Ora were keen to support the plan change and were
heading in the right direction with regards to the density with the type
being beyond what the market may conservatively deliver.
Discussion points raised
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Commissioners acknowledged the work done and noted that they
had worked closely with Darren Toy and the Crown agency as partners with the
development of land and to drive to change to that which was being delivered
to the market.
Bryce Donne
Key points
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Noted his support of the notification of the plan change and
looked forward to continuing to work with Council staff and stakeholders to
progress the development.
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They had been working a long time on this project and had put a
lot into it.
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Gratitude to Kainga Ora who had brought a lot of financial
impetus into the project and they were a lot closer now than would have been
without them.
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4 Acceptance
of late items
Nil
5 Confidential
business to be transferred into the open
Nil
6 Change
to the order of business
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Resolution CO3/24/1
Moved: Commissioner
Shadrach Rolleston
Seconded: Commissioner Bill Wasley
That the Item 11.4 - Project
update; Civic Whare, Exhibition and Museum be deferred until the conclusion
of the public excluded items.
Carried
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7 Confirmation
of minutes
8 Declaration
of conflicts of interest
Commissioner Rolleston noted an interest in any discussion
that may take place on the government fast track consenting process as he was
supporting some of the work being done by the Crown.
9 Deputations,
presentations, petitions
Nil
10 Recommendations
from other committees
Nil
11 Business
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11.1 Adoption of Variation 1
to Plan Change 33 - Tauriko West Urban Growth Area
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Staff Christine
Jones, General Manager: Strategy, Growth & Governance
Richard Harkness, Project Leader: Urban Planning
Andrew Mead, Manager: City Planning & Growth
Alistair Talbot, Team Leader: Strategic Planning
Presentation attached
Key points
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The plan change had been a lot of work over eight years.
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Staff wish to acknowledge the partnerships within the project.
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A presentation was provided outlining the request approval for
public notification of variation 1 to the plan change and an outline of the
rezoning of Tauriko West urban growth from rural to a residential zone
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The area had a strong footing in the SmartGrowth strategy as a
strategic and important growth area which had helped Council to deliver the
land supply for urban development.
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A variation to plan change 33 was identified as a defined time line
to delivery and had procedural advantages in applying residential standards
to bring the area in line with the rest of the city and zoning.
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Notification provided further opportunity for public feedback
to be made on the proposal.
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Noted the steps to be undertaken from the process of
engagement, to the hearing.
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Any technical challenges would mean more investigation work
could be needed which could add to the timeframe.
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The hearing was due to take place in late 2024 or early 2025,
with a decision being made by the end of 2025.
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Introduction of medium residential zone and standards across
the growth area to enable housing supply.
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A small area of properties in the southern area would remain
rural as they were low lying and not suitable for development.
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Included an increased area of conservation zone and passive
open space to reflect the feedback received around the cultural heritage and
the interface with the Wairoa River boundaries.
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Management of any flood risk was through a minimum building
platform.
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Average of 25 dwelling per hectare which may become more or
less depending on some topographical and landscape features.
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Enables one commercial centre and two neighbourhood commercial
centres.
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Staging was important with Spine Road required to be connected
once 2,400 houses had been provided.
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Establishment of the growth area was dependent on a transport
investment and enabling works improvements. Council and Waka Kotahi had
been working on this for a number of years.
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Staging allowed up to 2400 homes as determined by the technical
assessment, NZTA business case, and the position reached with key partners
and stakeholders.
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Staging limits does not apply to schools, health, retail and
community purposes.
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Anticipated that 200 houses would be delivered each year, over
a 10-12 year development capacity before reaching the 2,400 threshold.
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NZTA were still considering the timing of the broader solution
and wider growth across the western corridor and were awaiting the new
government policy statement on land transport to be announced. When
this was known, it would be determined if it was a one or multi stage
development project. Once this was known the consent process could be
done to go beyond 2,400 houses.
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Presently the Council were taking on the investment and risk
and realising that the full development was reliant on the governments
delivery of the National Land Transport Programme.
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Next steps following adoption was to go through the submission
process and public engagement process, review the submissions received and to
determine when a hearing was achievable. The Independent Hearing Panel
would make recommendations to the Council and decisions would be made.
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Working in parallel with that was the NZTA developments, land
owners would be lodging earthworks consents with the Bay of Plenty Regional
Council, other land owners would be continuing with the development of their
schemes and seeking Council consents. Council would also be lodging a
comprehensive stormwater consent with the Bay of Plenty Regional Council.
In response to questions
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Dependent on the delivery of the enabling works, the first
house could be built in 2026 if land owners in the southern section sought
consent before the plan change was in place. Otherwise it was like to
be 2027.
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Discussion ensued on the amount of time this had taken and was
still to take and whether there was any way to speed it up as there were
people still moving to the area and using the roads resulting in traffic
congestion. It was noted that the area had to be developed with the enabling
works and that depended on how long it took to deliver as these needed to be
understood as they got into construction. The big challenge at present
was that it would take 2 years to get the works into place in the northern
part of the area. A lot of earthworks was required in the south where
the earth had to settle for two years before it could be built on.
Pathways to consenting for that part of the development means that the
consenting needed to be alongside the plan change rather than to wait until
it was adopted. Staff would monitor that once legislation was put in
place to assist.
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Adding an additional 1,600 homes would be a live issue
throughout the plan change, as with more houses came more cars.
However, the land owners would want to deliver all of the proposed 4,000
houses.
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Staff were expecting a range of submissions.
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The government long term transport upgrades and money for the
designation and construction phases also provided opportunities to amend the
stages. These would emerge in the next 3-6 months.
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Earthworks was driven by the land owners and Council had
created an exemption to proceed so that they were able to progress.
Kainga Ora had taken up that opportunity and already lodged a consent with
Council and the Bay of Plenty Regional Council and the other owners were
aware of it and working towards lodging their consents. These were key to the
housing as well as the infrastructure.
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There were a number of hurdles with the Bay of Plenty Reginal
Council Policy Statements and the Freshwater Plan which was not as straight
forward if the land was not zoned residential. There was a sense of
confidence in the plan change with all those factors taken into account.
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The Council was able to make a submission to the plan change
once it understood the pending government and NZTA policy plans..
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In response to a query as to whether getting the work on State
Highway 29 as one stage being tied into the release of other 1,600 houses as
a trigger point rather than going back to another process, it was agreed that
issue would be kept on the table as the hearing would not take place until
late 2024.
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There were significant issues that Council were seeking support
and to get endorsement for a submission to government from the Council the of
the day. In relation to fast tracking it was noted that legislation had
not been introduced to Parliament, but staff were continuing to talk to the
Ministry for the Environment and other agencies providing what could be
helpful for inclusion once it moves through the Select Committee process in
March 2024. A Council submission would be compiled and staff would
engage back on content before submitting it.
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In response to a query regarding achieving a greater number of
homes if the key provisions for three story dwellings met criteria it was
noted that the development capacity assessment and range of considerations
and from a pure planning perspective there could be as many 75 per hectare or
10,000 homes. In reality this would not be able to happen as there were
limitations around transport, infrastructure and the like which would require
added benefit. There were also areas where the average would be a lot
lower because of land constraints.
Discussion points raised
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It was noted that consenting and funding principles were major
hurdles and reinforces central government discussions to allow Council to
have more ability and to fund the required investment sooner. If they
do not they cannot invest in transport and if don’t invest in that,
then Tauranga would not get the houses. Council needed to advocate with
government for consenting and funding issues, as it was a critical role with
the community to deliver homes. There was a need to be bolder on some
of the key issues.
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It was requested that when the item came back to Council that
it include the triggers to the thresholds contained in the variation and
whether there was a need to go through the discretionary activity process if
those triggers or thresholds were met. When information was provided
around a Council submission, how to look at those and noting any other
advocacy that Council could discuss with the government.
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Outside of this forum Commissioners wished to discuss with
staff the engagement of governance during plan change preparation process, to
ensure that the process, their engagement and the government response.
Consideration of matters included the extensive amount of greenspaces which
someone need to pay to maintain. Also to include ensuring that they look at
wider areas to influence the growth of the city including commercial areas
and the tie back to commercial hierarchy.
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Commissioners acknowledged that 8 years had included a lot of
work going on behind the scenes, they appreciated the partnership approach
with stakeholders and hapu, and taking into account the Wairoa River strategy
which was not an easy process. Also the competing drivers and interests with
a regional and national overlay.
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This would be an excellent case study of how complex and time
consuming such processes could be and a helpful exercise to look at what had
been done in terms of effort and to share with the government to unlock land,
work collaboratively, form partnerships and the like resulting in 4,000
homes.
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Acknowledged that this was a momentous day for staff to get
this change to this point and for the developers as it was the start of the
real journey of getting those 4,000 houses. It would interesting to see
what the cost per house was to get it to this stage.
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Resolution CO3/24/3
Moved: Commissioner
Bill Wasley
Seconded: Commissioner Shadrach Rolleston
That the Council:
(a) Receives the report “Adoption
of Variation 1 – Tauriko West to proposed Plan Change 33”.
(b) Adopts proposed Variation 1
– Tauriko West to proposed Plan Change 33 (Attachment 1) for public
notification, to implement the Intensification Planning Instrument (IPI)
required under the Resource Management Act (Enabling Housing Supply and Other
Matters) Amendment Act 2021.
(c) Authorises the General
Manager: Strategy, Growth and Governance to arrange the public notification
process in accordance with the provision of section 95(2) of Part 6 of
Schedule 1 of the Resource Management Act 1991 (RMA).
(d) Delegates authority to the
General Manager: Strategy, Growth and Governance to approve any minor and
technical changes to the proposed text amendments contained in Annotated
Text, Structure Planning Maps and proposed Planning maps contained in
Attachment 1, as required prior to public notification.
Carried
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Attachments
1 Presentation
Council 26 February 2024 - Tauriko West Variation 1 - Adoption for public
notification (A15557102)
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11.2 Transfer of Te Pāhou
Reserve
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Staff Barbara
Dempsey, General Manager: Community Services
Alicia Oldham, Strategic Property Advisor
Simon Collett, Manager Commercial Property
Key points
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The area had been classified late last year and the responses
had been overwhelming with all in support of the transfer.
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The land would be transferred to the Trust for $1 subject to
easements provided for Council to access their infrastructure and
services.
In response to questions
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There would be no ability to erect any substantial improvements
or housing on the land and would be restrictive covenants included around
that.
Discussion points raised
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Commissioner Tolley noted the audience and thanked Ngāi Te
Ahi Settlement Trust Members for their submissions and noted that the
transfer made absolute sense.
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Commissioner Rolleston acknowledged the Ngai Te Ahi land and
surroundings that had been created on the land and noted that it had been an
area of contention for a long time. The impact of the infrastructure
development, history of Maungatapu and the urban growth on the Trust had been
significant as it was a real place of importance, especially with the urupa
and stream. He noted that he had worked on the Maungatapu underpass in
the early 2000’s and recalled the discussions with hapu at that time
seeking a potential transfer. Today was restoring their land and gave a
mihi to the whanau who had turned up to witness this important decision and
to remember those who were not here present today, especially Huia
Kakau.
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Resolution CO3/24/4
Moved: Commissioner
Shadrach Rolleston
Seconded: Commissioner Bill Wasley
That the Council:
(a) Receives the report
"Transfer of Te Pāhou Reserve "; and
(b) Receives the submissions
lodged during the public consultation period 13 December 2023 to 19 January
2024; and
(c) Agrees to receive the late
submission from Buddy Mikaere on behalf of Ngāti Pūkenga Iwi ki
Tauranga Trust (the Ngāti Pūkenga runanga); and
(d) Approves the reconnection of
the land known as Te Pāhou Reserve by way of transfer to the Ngāi
Te Ahi Settlement Trust at nil consideration; and
(e) Delegates authority to the
Chief Executive to negotiate and approve the terms and conditions of the Sale
and Purchase Agreement on the following material terms:
(i) Purchaser: Ngāi
Te Ahi Settlement Trust;
(ii) Purchase Price:
$1.00;
(iii) Property: Reserve
Land as described;
(iv) Settlement Date: 10
working days following issue of title for the Reserve Land;
(v) Conditions of Agreement:
Reserve Land title to be subject to registration of easements in favour of
Council to enable maintenance and access of Council infrastructure (water
main and the stormwater ponds) located within the Reserve Land post transfer;
and
(vi) Other
Key Terms: As may be appropriate based on legal advice received by
Council.
Carried
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11.3 Links Avenue
Transitional Improvements
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Staff Nic
Johansson, Head of Transport
Karen Hay, Team Leader: Cycle Plan Implementation
Key points
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A community liaison advisory group had been established in
2022. This concluded the work that had been done with the group and
implementation of what had been agreed to.
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Acknowledgement of the panel who had tested, challenged and
worked to achieve great outcomes for all.
·
This was the last phase for the implementation for the business
case which would be wrapped around the implemented change.
·
It was not appropriate to take out all of the parking at this
time, it had enhanced cycling in the vicinity from the challenges they had
faced.
·
The cul-de-sac had been opened in December 2023 and they were
now waiting for the traffic patterns to normalise. This also gave
Council the opportunity to look at it and to consider options for people in
the area to access the services they used.
In response to questions
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In response to a query that the testing of normalisation was
being carried out too soon due to other roads being closed off and traffic
re-routed, it was noted that they would look at extending the period.
The congestion was triggered by re-routed traffic from the B to B project
which was what had generated the safety issues and primary concern of parents
and had also caused a delay in completing the project. SH2 traffic had
not returned to the area yet.
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Commissioner Tolley noted that it went back further through the
Traffic Systems Plan and considered that governance needed to be over the top
of some of the planning as at some stage Links Avenue had become a bus link
with 200 buses a day in a residential street, with no consultation with that
community. Now with the bus lane, Council had to put in the safety
measures. As public transport increased, a query was raised as to how
many more buses there would be as this issue was the biggest complaint by residents
was that the buses should be on the State Highway. There were other
locations where there were up to 50 buses a day outside residential homes and
it was asked whether the Council or Regional Councillors had looked at or
been aware of the effects of that when it was planned.
·
The Chief Executive advised that the public transport blueprint
process had been undertaken by the Regional Council and Tauranga City Council
in 2017. Governance was disconnected and did receive and endorse the
blueprint but had not understood the full impact on the community, nor
appreciated by the Council of the day. B to B had been determined as
not suitable for a major bus terminal, however in hindsight it should have
been considered.
·
In relation to the transitional changes proposed, reassurance
was asked that the conversations and engagement continue with the community
following the initiated changes. It was noted that part of the
transitional change was to test the results which was important and before a
full business case was finalised for funding into the future. Even
though the panel was disbanded they still wanted to know the cost
interventions and the challenges the community still face and they along with
the community would be kept updated.
·
The bus stop was an incredibly challenging situation to address
as it was by the Golf Road intersection. It had been moved down the
road to allow for vehicles to pass as the footpath in that area was quite
congested and with cyclists going into traffic lane they were not seen.
The cycle lane had been brought into the inside of the lane and bus lane
moved down so there was sufficient space for vehicles.
Discussion points raised
·
Commissioners acknowledged the work completed by the panel and
noted that it was not an easy task for residents who cared about their
community to grapple with all sorts of rules, people, systems and processes
of local government.
·
Also acknowledgement for Karen Hay for her willingness to work
alongside the community with a can do attitude. Residents commented how
they had felt they were being listened to and that Karen was doing the best
for them.
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Resolution CO3/24/5
Moved: Commissioner
Bill Wasley
Seconded: Commissioner Stephen Selwood
That the Council:
(a) Receives the report
"Links Avenue Transitional Improvements.
(b) Endorses
the Links Ave Safety Improvements Phase 3 for Implementation.
Carried
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12 Public
excluded session
Resolution to exclude the public
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Resolution CO3/24/6
Moved: Commissioner
Stephen Selwood
Seconded: Commissioner Shadrach Rolleston
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48 of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution are as follows:
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General subject of each matter to be considered
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Reason for passing this resolution in relation to each
matter
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Ground(s) under section 48 for the passing of this
resolution
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13.1 - Public Excluded Minutes of the Council meeting
held on 12 February 2024
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information
s7(2)(h)
- The withholding of the information is necessary to enable Council to
carry out, without prejudice or disadvantage, commercial activities
s7(2)(i)
- The withholding of the information is necessary to enable Council to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations)
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s48(1)(a)
- the public conduct of the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding would exist under section 6 or section 7
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13.2 - Hairini Bridge Detailed Design Direct
Appointment
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information
s7(2)(h)
- The withholding of the information is necessary to enable Council to
carry out, without prejudice or disadvantage, commercial activities
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s48(1)(a)
- the public conduct of the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding would exist under section 6 or section 7
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13.3 - Project Update; Civic Whare, Exhibition and
Museum
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information
s7(2)(h)
- The withholding of the information is necessary to enable Council to
carry out, without prejudice or disadvantage, commercial activities
s7(2)(i)
- The withholding of the information is necessary to enable Council to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations)
|
s48(1)(a)
- the public conduct of the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding would exist under section 6 or section 7
|
|
13.4 - Te Manawataki o Te Papa Infrastructure Funding
and Financing Levy
|
s7(2)(h)
- The withholding of the information is necessary to enable Council to
carry out, without prejudice or disadvantage, commercial activities
s7(2)(i)
- The withholding of the information is necessary to enable Council to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations)
|
s48(1)(a)
- the public conduct of the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding would exist under section 6 or section 7
|
Carried
|
At 11.53am the meeting adjourned.
At 11.59am the meeting reconvened
in public excluded.
11 Business
(continued)
|
11.4 Project update; Civic
Whare, Exhibition and Museum
|
|
Staff Paul
Davidson, Chief Financial Officer
Mike Naude, Director of Civic Developments
Graeme Frith, Team Leader: Legal & Business Support
Key points
·
The Gateway process for Te Manawataki o Te Papa outlined the
next steps and how the gateway was being working through to move the project
forward and provided a financial strategy update.
·
A further report would be provided to the 18 March 2024 Council
meeting once the LTP deliberation process had been worked through.
·
The ratepayer contribution was limited to $151.2M with the
balance from non-ratepayer sources and staff were confident the amount could
be achieved.
·
All of the development design work had been completed and had
gone through a stringent value engineering process to ensure that cost
savings could be realised. The detail design was now currently underway
and expected by the end of May 2024.
·
Two major steps had taken place within the development,
including the commencement of the enabling works comprising of service
relocations, capping and services for the site set up, the demolition of the
existing floor pad on the corner of Willow and Hamilton Streets and the
commencement of excavation and temporary retention works.
·
It was always envisaged that the site works would be carried
out in a sequential process and at present the rap piling was underway for
Library and Community Hub and expected to be completed by mid-March
2024. The machinery would then move across to commence the rap piles for
the Civic Whare, Exhibition and Museum.
·
There were a number of trades and building materials that
needed to be secured by way of a deposit to ensure that they were included in
production line for the time they would be needed. This included timber
components, structural steel, lifts and façade work. The
importance of the façade was that the manufacturers were involved in
completing and working with the architect on the final design of the
fabrication of that item.
In response to questions
·
Confirmation was needed for the ground conditions and
foundations when installing the rap piles and would remove considerable risk
for the contract.
·
In response to a query as to the project being increased to
$306M it was noted that the additional work included the Art Gallery
upgrade. The Civic Whare, Exhibition and Museum component was $126M.
·
Costs were secured and based on the fixed contract and the
price that was locked in at the time it was ordered. The Council would
only be paying deposit on the early procurement items now with the major cost
being in the third quarter of 2027-28.
Discussion points raised
·
Commissioners noted that they had consulted with public on Te
Manawataki o Te Papa to be completed as one project with the reasoning that
it would result in considerable cost savings. The feedback received
also confirmed that as Tauranga had a history of not finishing projects.
·
It made sense that while large equipment was on site, that it
move from one site to the next. This was also the same as there were
different ground conditions.
·
In relation to the early procurement of materials,
Commissioners noted that the erection of the wooden structure for 90
Devonport Road was a different way of building and putting the construction
together. Getting into the construction line to have the supplies when
they were needed was critical to the timeline of the delivery of some of the
items. It was fiscally prudent to go ahead with early works to enable
and order materials for delivery, making up 25-30% of the construction cost.
|
|
Resolution CO3/24/7
Moved: Commissioner
Stephen Selwood
Seconded: Commissioner Shadrach Rolleston
That the Council:
(a) Receives
the report "Project update; Civic Whare, Exhibition and Museum".
(b) Notes
that Te Manawataki o Te Papa Limited endorse the approach outlined in this
report for CWEM Stage 1 Enabling Works and the CWEM Stage 1 Procurement of
materials and early trades.
(c) Notes
that an update will be presented to a future Council meeting updating
progress on the financial strategy for the funding of Te Manawataki o Te Papa
noting that work continues consistent with the principles outlined in the
previous Financial Strategy presented to the Council meeting of 24 July 2023.
(d) Confirms
authority for the Chief Executive to enter contracts on behalf of Council for
CWEM Stage 1 Enabling Works and the CWEM Stage 1 Procurement of materials and
early trades in accordance with approved delegated financial authority processes,
subject to prior recommendation from Te Manawataki o Te Papa Limited.
Carried
|
13 Discussion
of late items
Nil
14 Closing
karakia
Commissioner Shad Rolleston closed the meeting with a
karakia.
The meeting closed at 12.11 pm.
The minutes of this meeting were confirmed as a true and
correct record at the Ordinary Council meeting held on 18 March 2024.
........................................................
Commission
Chair Anne Tolley
CHAIRPERSON
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
10 Recommendations
from other committees
10.1 Recommendation
from Wastewater Management Review Committee 6 March 2024
File
Number: A15646410
Author: Anahera
Dinsdale, Governance Advisor
Authoriser: Coral
Hair, Manager: Democracy and Governance Services
Purpose of the Report
1. The purpose of this
report is to bring a recommendation from the Wastewater Management Review
Committee to Council for consideration. At its meeting on 6 March 2024, the
Committee passed the following resolution which includes a recommendation to
Council.
9.1 – Wastewater
Programme Business Case
|
Committee Resolution WW0/24/1
That the Wastewater Management Review Committee:
(a) Receives
the report "Wastewater Programme Business Case".
(b) Endorse the agreed wording for the
three previously outstanding matters.
i. CSF17:
Disturbance to Urupā and Wāhi Tapu from Wastewater Infrastructure
Must minimise disturbance at identified
urupā or wāhi tapu sites, or further disturbance where wastewater
infrastructure has already disturbed urupā/wāhi tapu*.
*Council and tangata whenua will work as
Te Tiriti partners to achieve this.
'Identified urupā or wāhi tapu sites' are
defined as those identified as urupā or wāhi tapu in the
Register of Significant Maori Areas on the TCC City Plan
ii. KSR5: Gives
greater effect to tangata whenua values (Level/Metric: Protecting
and Enhancing the Mauri of the Taiao)
|
Level / Metric
|
Minimum (Critical)
|
Intermediate (Desirable)
|
Maximum (Aspirational)
|
|
KSR5 Level / Metric
|
Protecting
and enhancing the mauri of taiao
|
Protect
existing mauri of sites impacted by wastewater infrastructure
|
Enhance
the mauri of sites impacted by wastewater infrastructure
|
Mauri
ora at sites impacted by wastewater infrastructure
|
iii. KSR6:
Promotes opportunities for strong and enduring partnerships with tangata
whenua
(Level/Metric: Extent to which impact of existing wastewater
infrastructure on iwi/hapū is taken into account or addressed in
wastewater decision making.)
|
Level / Metric
|
Minimum (Critical)
|
Intermediate (Desirable)
|
Maximum (Aspirational)
|
|
KSR6 Level / Metric
|
Extent to which impact
of existing wastewater infrastructure on iwi/hapū is taken into
account or addressed in wastewater decision making.
|
Status quo –
current and future wastewater infrastructure decisions take into account
impact of existing wastewater infrastructure and public works on
iwi/hapū through existing mechanisms.
|
Minimum,
plus:
Further
impact on iwi/hapū disproportionately impacted by existing wastewater
infrastructure is minimised.
|
Intermediate,
plus:
Disproportionate
impact from existing wastewater infrastructure on iwi/hapū is
addressed or reduced.
|
(Level/Metric:
Decision making quality, authority and capacity.)
|
Level / Metric
|
Minimum (Critical)
|
Intermediate (Desirable)
|
Maximum (Aspirational)
|
|
KSR6 Level / Metric
|
Decision
making quality, authority and capacity.
|
- Te Tiriti o Waitangi/Treaty of Waitangi
Partnership principles are given effect to.
- Legislative requirements are met
(including, the Marine and Coastal Area (Takutai Moana) Act 2011; incoming
‘Local Water Done Well‘ legislation).
- Partnership is enabled and effective at
all levels (including co-design) (active
protection and informed decision-making)
- Partners are enabled by timely,
relevant, high-quality information (informed
decision-making).
- Partners have sufficient capability and
capacity to act effectively.
|
No
intermediate scope set.
|
No maximum scope set.
|
(c) Endorse the agreed addition to the
list of ‘Tangata whenua considerations’ within ‘Other
attributes that need to be given regard to and/or are of interest’:
‘The impact from existing wastewater infrastructure
on iwi/hapū, in particular where disproportionate, is addressed or
reduced’.
(d) On the basis of endorsement being
given for recommendation b) i-iii) and c) gives approval for external
engagement to commence on the PBC (and confirmed outputs); and,
(e) Recommends
to Council to endorse the outputs of the Wastewater Programme Business Case
(PBC), continue the PBC process and approve the subsequent stages of the PBC
commencing, starting with long-list option identification in March 2024
including engagement.
Carried
|
2. In accordance with
Committee Resolution WW0/24/3 ( e) Council is now asked to consider the
recommendation to endorse the outputs of the
Wastewater Programme Business Case (PBC) as set out in Attachment 1, continue
the PBC process and approve the subsequent stages of the PBC commencing,
starting with long-list option identification in March 2024, including
engagement.
|
Recommendations
That the Council:
(a) Receives the report
"Recommendation from Wastewater Management Review Committee 6 March
2024".
(b) Accepts the recommendation of
the Wastewater Management Review Committee of 6 March 2024 and
(i) endorses the outputs of
the Wastewater Programme Business Case as set out in Attachment 1.
(ii) continues the
Programme Business Case process; and;
(iii) approves the subsequent
stages of the Programme Business Case commences, starting with the long list
option identification in March 2024, including engagement.
|
Attachments
1. Attachment
- Wastewater Programme Business Case - A15646432 ⇩ 
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
This
page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
1
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page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
2
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page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
3
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page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
4
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page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
5
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page is a placeholder for a single page of a PDF attachment. It will be
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
6
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
7
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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8
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
Page:
9
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
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page is a placeholder for a single page of a PDF attachment. It will be
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generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
12
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page is a placeholder for a single page of a PDF attachment. It will be
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
13
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page is a placeholder for a single page of a PDF attachment. It will be
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
14
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page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
15
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page is a placeholder for a single page of a PDF attachment. It will be
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
16
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page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is generated.
Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
17
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
18
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page is a placeholder for a single page of a PDF attachment. It will be
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
Page:
19
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page is a placeholder for a single page of a PDF attachment. It will be replaced
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
Attachment:
Attachment - Wastewater Programme Business Case
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Report:
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Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Report:
Wastewater Management Review Committee
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Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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Report:
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Report:
Wastewater Management Review Committee
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Page:
38
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Report:
Wastewater Management Review Committee
Attachment:
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39
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Report:
Wastewater Management Review Committee
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Report:
Wastewater Management Review Committee
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Report:
Wastewater Management Review Committee
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Attachment - Wastewater Programme Business Case
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43
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|
Ordinary
Council meeting Agenda
|
18
March 2024
|
10.2 Strategy,
Finance and Risk Committee recommendation 19 February 2024 - approval of
unbudgeted loan funded operating expenditure for Kennan Road Business Case and
Wairoa Bridge Cycleway contribution to safety works
File
Number: A15662244
Author: Coral
Hair, Manager: Democracy and Governance Services
Authoriser: Christine
Jones, General Manager: Strategy, Growth & Governance
Purpose of the Report
1. The purpose of this
report is to bring a recommendation from the Strategy, Finance and Risk
Committee to Council for consideration. At its meeting on 19 February 2024, the
Committee passed the following resolution which includes a recommendation to
Council.
Committee Resolution SFR1/24/1
Moved: Commissioner
Stephen Selwood
Seconded: Commissioner
Bill Wasley
That
the Strategy, Finance and Risk Committee:
(a) Receives the report "Q2
Financial Monitoring Report to 31 December 2023".
(b) Recommend to Council to approve
unbudgeted loan-funded operating expenditure and associated rates-funded debt
retirement over a five year period:
(i) $379k for Keenan Road
Business case
(ii) Wairoa Bridge Cycleway
contribution to safety works $1.1m
Carried
2. In accordance with
the Committee recommendation SFR1/24/7 (b) (i) and (ii) Council is asked to
approve unbudgeted loan-funded operating expenditure and associated
rates-funded debt retirement over a five-year period for Keenan Road Business
Case and Wairoa Bridge Cycleway contribution to safety works.
|
Recommendations
That the Council:
(a) Receives the report
"Strategy, Finance and Risk Committee recommendation 19 February 2024 -
approval of unbudgeted loan funded operating expenditure for Kennan Road
Business Case and Wairoa Bridge Cycleway contribution to safety works".
(b) Accepts the recommendation of
the Strategy, Finance and Risk Committee recommendation SFR1/24/7 of 19
February 2024 and approves unbudgeted loan-funded operating expenditure and
associated rates-funded debt retirement over a five year period for
(i) $379k for Keenan Road
Business case
(ii) Wairoa Bridge Cycleway
contribution to safety works $1.1m
|
Attachments
Nil
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
11 Business
11.1 City
Centre Public Transport Facilities
File
Number: A15465966
Author: Shawn
Geard, City Centre Transport Advisor
Tom McEntyre,
Principal Investment Advisor: Transport
Authoriser: Nic
Johansson, Head of Transport
Purpose of the Report
1. To present to Council the recommended
option of the long-term public transport facility in the city centre, and seek
approval to proceed to detailed design and implementation of the Durham Street
South Super Stop.
|
Recommendations
That the Council:
(a) Receives
the report "City Centre Public Transport Facilities".
(b) Adopts the city centre bus facility locations,
(i) Durham Street South super stop, between Elizabeth
Street and Spring Street – three stops in each direction utilising
Option 1a or Option 1b.
(ii) Civic Centre split stop – a set of four stops
consisting of one stop in each of these locations:
(1) West side of Willow Street, north of Harington Street
(2) North side of Harington Street, west of The Strand
(3) South side of Hamilton Street, west of The Strand
(4) South side of Hamilton Street, west of Willow
Street.
(c) Dive Crescent super stop, adjacent to the Cargo Shed
– three stops in each direction.
(d) Durham Street, adjacent to Baycourt (a single stop in each direction).
(e) An
inter-regional stop is provided on the south side of Elizabeth Street, east
of Durham Street.
(f) Adopts the following implementation timeframe:
(i) Expand Durham Street South – mid 2024
(ii) Civic Centre split stop locations are to be
implemented alongside the City Centre Enabling Movement Project, with the
exception of the Hamilton Street stop (west of Willow Street) being
implemented by 30 September 2028; and
(iii) Elizabeth Street inter-regional stop – mid
2024
(g) Notes that these stops are to be funded through
existing budget lines, with or without New Zealand Transport Agency Waka
Kotahi (NZTA) funding, pending their future decision on the business case
process.
(h) The following bus stops are adopted for removal:
(i) Durham Street, between Spring Street and Wharf
Street, once the Durham Street South super stop has been commissioned;
(ii) East side of Grey Street (outside 45 Elizabeth
Street) once the Durham Street super stop has been commissioned; and
(iii) Willow Street, between Hamilton Street and Wharf
Street, by 30 September 2028.
|
Executive Summary
2. The interim bus hub has now been operating from Durham Street, between
Spring and Wharf Streets, for a period of 21 months, longer than the previously
agreed 18 months, and requires relocation to its long-term location.
3. The new
long-term city centre bus stops are to be spread across the city centre in a
way that allows public transport to be an attractive mode of transport, by
allowing a much larger portion of the city centre to be within easy access of
public transport, while still providing locations where passengers can move
readily between bus services.
4. The super
stop sites allow all services to utilise the location, including within
long-term Public Transport Reference Case scenarios, providing connection
between services, these require:
(a) wide footpaths to provide a high degree of service for
customers waiting for a bus, and pedestrians walking along the street;
(b) sufficiently flat grade to enable accessibility for all
users; and
(c) room for six bus bays (three in each direction).
5. Infill
bus stops within the city centre are to be provided at key destinations,
providing infill accessibility where a super stop location is unfeasible due to
locality constraints, as such:
(a) these stops, upon implementation by Bay of Plenty Regional
Council of a more frequent bus network, will exceed capacity and only be
serviced by select routes; and
(b) limited waiting
facilities will be provided at these stops – this will include
architecturally designed shelters and seats for less mobile passengers.
6. Tauranga
City Council staff have been proceeding with a business case through the NZTA
business case process. Due to limitations associated with balancing public
transport benefits with city centre constraints, it is possible that NZTA will
not approve this business case. It is therefore proposed that Tauranga City
Council may proceed without their associated co-funding (Funding Assistance
Rate = 51%), as there is a commitment to relocate from the current temporary
facility.
Summary of all proposed bus stop locations within the
city centre
7. The
following locations are a summary of the bus stops proposed within the city
centre:
(a) Durham Street South super stop, between Elizabeth Street
and Spring Street – three stops in each direction.
(b) Civic Centre split stop – a set of four stops
consisting of one stop in each of these locations:
i. West side of Willow
Street, north of Harington Street
ii. North side of Harington
Street, west of The Strand
iii. South
side of Hamilton Street, west of The Strand
iv. South
side of Hamilton Street, west of Willow Street.
(c) Dive Crescent super stop, adjacent to the Cargo Shed
– three stops in each direction.
(d) Durham Street, adjacent to Baycourt.
(e) An inter-regional stop is provided on the south side of
Elizabeth Street, east of Durham Street.
Background
8. The
old Willow Street central bus hub was removed to allow for the redevelopment of
the Civic Precinct and eventual closure of the Willow Street (Wharf Street to
Hamilton Street), to provide a large public space.
9. On
6 December 2021, Tauranga City Council made Resolution CO23/21/8:
That the Council:
(a) Receives the report, and
(i) Approves the relocation of the central bus hub from Willow
Street to Durham Street between Spring and Wharf Streets (Option 1), for a
period of no longer than 18 months from the date that the new hub opens;
(ii) Approves funding of $1.75M in the Annual Plan for
relocation of the central bus hub;
(iii) Meets with the Tauranga members of the Bay of Plenty
Regional Council Public Transport Committee, and appropriate staff, to discuss
and resolve concerns relating to the implementation of the interchange at the
location chosen (Option 1);
(b) Agrees that investigations into a long-term solution for
public transport in the CBD commence immediately in collaboration with the Bay
of Plenty Regional Council.
10. The
interim bus hub on Durham Street, between Spring and Wharf Streets, was opened
on 13 June 2021. On 13 December 2023, it will have been operating at that site
for 18 months and requires relocation as directed by Tauranga City Council
resolution CO23/21/8,
11. The City Centre Public
Transport Hub Single Stage Business Case has been ongoing from late 2022, and
has been presented by numerous setbacks relating to balancing outcomes within a
very constrained city centre.
Strategic / Statutory Context
12. The
Urban Form and Transport Initiative (UFTI)’s Connected Centres was
endorsed by the SmartGrowth Partners. This programme is built upon a
high-quality public transport network. The UFTI Connected Centres Programme
includes an action to ‘Confirm locations for PT hubs and interchanges
in the central corridor (in consideration of TNL connections decisions).1
13. A
priority activity in the Transport System Plan (TSP) is to deliver a safe and
accessible city centre public transport facility – this was re-confirmed
through the recent TSP Refresh. This is to support the wider city centre
redevelopment, mode shift, and environmental outcomes.
14. Tauranga
City Council adopted the City Centre Action and Investment Plan (CCAIP) in August 2022, which detailed the city centre
development plan over a ten-year period. It sought to combine the strategic
outcomes, along with the spatial and transport/movement plans that were to be
delivered. From a public transport perspective, it identified an agreed public
transport ‘spine’ as (from the north) Dive Crescent, The Strand,
Hamilton Street, Durham Street and Elizabeth Street.
15. The
long-term solution for public transport in Tauranga has been defined through
the Public Transport Reference Case and is currently being further developed
through the City Centre Public Transport Business Case, and the network-wide
Western Bay of Plenty Public Transport Services and Infrastructure (PTS&I)
Business Case. Both business cases are built upon the recommendations of the
Public Transport Reference Case, and are currently ongoing. The PTS&I
Business Case is also incorporating the agreed Public Transport Spine with
respect to city centre routing.
16. To
maximise the commercial and residential development proposed within the city
centre area, it is critical that public transport enhancements are made to
provide travel options, and support congestion/parking constraints.
Options Analysis
17. The
options available for Council in respect to city centre wide public transport
facilities are:
(a) Do nothing and maintain the existing facilities.
(b) Adopt the
recommendations of this report (the recommended option).
(c) Withhold a
decision pending further work on the Bay of Plenty Regional Council Public
Transport Service and Infrastructure Business Case, maintaining the status quo
until a decision is reached.
(d) In regards
to the Durham Street South stop location, there are two subset options:
i. adopt the location of Durham Street between
Elizabeth Street and Spring Street, with final arrangements subject to further
stakeholder engagement; or
ii. adopt Durham Street between
Elizabeth Street and The University of Waikato within the current parking bays.
Super stop summary
18. The
recommended option consists of two large bus stops, referred to as ‘super
stops’.
19. The
southern super stop will be at Durham Street South, with two possible
arrangement options:
(a) Option 1a – an expanded Durham Street South would
encompass the full length of Durham Street, between Elizabeth Street and Spring
Street, and provisionally would consist of three stops in the area currently
occupied by car parking, and three stops within the planted area, while
attempting to address concerns around bus stop density and safety, and maintain
as much public amenity as possible.
(b) Option 1b – a condensed Durham Street South
encompassing the current concrete apron carparking between Elizabeth Street and
the University of Waikato; or
20. Both
Durham Street South options are preferred due to:
(a) Being
located along the Public Transport Spine identified within the CCAIP.
(b) Providing
six bus stops that can accommodate the expected
increase in public transport services and passengers.
(c) Providing a
high degree of access to key destinations in the southern part of the city
centre.
(d) It is located
in a high-use area, with active frontages that provide a high degree of passive
surveillance and security.
(e) It will
provide an improved user experience as it located in an area with wider
footpaths, accommodating both waiting customers and pedestrians.
(f) This
super stop will be located close to an inter-regional stop on Elizabeth Street,
to enable connectivity between the local and inter-regional services.
21. The
northern super stop will be at Dive Crescent (adjacent to the Cargo Shed) and
is the preferred northern super stop location in the city centre, as:
(a) It is located along the Public Transport Spine noted within
the CCAIP. However, it is not along the route for Otumoetai services, which use
Willow Street north of Harington Street.
(b) It provides six bus stops that can accommodate the expected
increase in public transport services and passengers.
(c) It provides accessibility to the waterfront and other
adjacent locations.
(d) It is located on a key route into the city centre,
providing for passive surveillance and security.
22. The
CCAIP had indicated that there would be a Civic Centre super stop along
Hamilton Street. Following further investigation, this has been altered to a
pair of regular stops. This is due to the grade that exists towards the western
end of a super stop in this location exceeding the maximum allowable ramp grade
within the NZTA Pedestrian Planning and Design Guide (>8%). This would lead
to unsafe situations and become challenging to use, in particular for people
using prams, wheelchairs, or carrying luggage.
Southern
super stop options
23. The
suitability of sites has been considered within the City Centre Public
Transport Business Case, with input from Waka Kotahi, Bay of Plenty Regional
Council, Priority One, CCS Disability Action, Age Concern, University of
Waikato, Grey Power, Western Bay of Plenty Disability Support Trust and
Sustainable Bay of Plenty.
24. Discussions
with key stakeholders along the proposed Durham Street South location have
indicated significant concerns arising from Option 1b (refer to below table).
These concerns are centred around bus (and bus user) intensity and safety
within this space, leading to consideration Option 1a.
25. The
next stage of this option consideration would be to undertake wider stakeholder
engagement of possible wider (between Elizabeth and Spring Street) arrangement
options, to develop a cohesive and workable bus stop facility.
26. The
three options within the table below are noted as the City Centre South super
stop options:
|
|
Option 1a: Expanded Durham St South
(between Elizabeth St and Spring St)
|
Option 1b: Durham St South (south of the
University of Waikato)
|
Option 2: Existing Location of Durham St
North (Spring St to Wharf St)
|
|
Access to key destinations
|
High
|
High
|
Moderate
|
|
Gradient
|
Minimal gradient
Proposed Grey St laneway will provide an
accessible route
|
Minimal gradient
Proposed Grey St laneway will provide an
accessible route
|
Noticeable gradient for access to Willow
St
|
|
Footpath width
|
4.3m
|
4.3m
|
3.5m
|
|
Kerbside space
|
An expanded Durham St South location has
ample space for busses to operate independently, while minimising perceived
intense bus consistency
|
Three bus bays in each direction
Stops operate independently
|
Three bus bays in each direction
Stops operate semi-independently
|
|
Passive surveillance
|
Active frontages and passive
surveillance provided
|
Active frontages and passive
surveillance provided
|
No active frontages or passive
surveillance
|
|
Impact on parking
|
Loss of eight on-street car parks.
Parking is reinstated at the interim
location further north at Durham St (after the relocation), leading to a net gain of nine city centre car parks.
|
Loss of 17 on-street car parks
Loss of on-street motorcycle parking.
Provision of a new loading bay
Parking is reinstated at the interim
location further north at Durham St (after the relocation), leading to a net zero effect of city centre parking
numbers
|
Loss of 18 on-street car parks
This is no change from current interim
situation
|
|
Impacts
on Investment
|
Requires removal of significant planting
and streetscape work undertaken 2018-2019 renewing disruption.
|
No pavement work required as this
location has been futureproofed through the Durham St upgrade.
|
Road pavement renewal and strengthening
along
|
|
Stakeholder Impacts
|
Negative impacts associated with removal
of recently installed public investment
|
Adjacent stakeholders have raised
concerns that the density of busses in this location would negatively impact
future development in this area.
|
Adjacent stakeholders have raised
concerns with this location along with impacts associated with not allowing
for future capacity.
|
|
Summary
|
Impact of investment and public
perception significantly impacts option
|
Staged move working with adjacent
developments, however provides
perceived impacts to future developments
|
Not recommended as does not allow for
long-term required capacity
|
27. While Tauranga City
Council has invested significantly in Durham Street, between Elizabeth and
Spring Streets, it has been assessed as prudent to reconsider a split
arrangement where planted space and bus facility can be spread to address key
stakeholder concerns, noting that this requires signifant council investment.
28. Proceeding
with Option 1a (expanded Durham Street South, between Elizabeth Street and
Spring Street) provides the following outcomes:
(a) It allows further stakeholder engagement ensuring the bus
facility ties into future development of the area.
(b) Enables streetscape to better tie into proposed
developments and reduces concerns the facility will feel overwhelming.
(c) It provides six bus stops that can accommodate the expected
increase in public transport services.
(d) It provides access to key destinations in the southern part
of the city centre.
(e) It is located in an area with active frontages that
provides a high degree of passive surveillance and security.
(f) It will provide an improved user experience as it located
in an area with wide footpaths, accommodating both waiting customers and
pedestrians.
(g) Likely produces negative impacts associated with removal of
public realm installed 5-6 years ago at significant public expense.
29. Option
1b will consider detailed architectural design, minimising perceived negative
intensity and safety impacts, could be implemented either all mid 2024 or in a
staged approach this staged approach would include:
(a) Detailed work through of stakeholder concerns agreeing
design mitigations,
(b) Provision of 1-2 bus stops on the Durham St South, eastern
side, implemented middle 2024 in addition to the existing along the western
side (providing for busses to utilise Durham St rather than Grey St),
(c) Upgrade of the existing facilities at the current location
with architectural modular shelters able to be relocated at a later date in
addition to pavement renewal work middle 2024,
(d) Full relocation to the Durham St South location coinciding
with implementation of an enhanced bus service.
Infill bus stop summary
30. The
location of super stops within the city centre necessitates the inclusion of
targeted bus stops to ensure maximum coverage of access to the city centre by
bus. These stops do not support the full service capacity of the Public
Transport Reference Case.
31. Durham
Street outside Baycourt – this pair (one for each direction) of stops
will ensure ease of access to Baycourt and is expected to encourage public
transport as a preferred mode to events at this venue:
(a) The Baycourt bus stops will not support all bus services
running through the city centre. This is to ensure that the single stop (with
one bus bay) does not lead to busses queuing to use these. The number of
services using this stop will be monitored and made best use of by Bay of
Plenty Regional Council as the bus operator.
32. Civic
split stops – these four single stops are located to ensure public
transport access to the Civic and Justice precincts:
(a) West side of Willow Street, north of Harington Street
– this stop will service outbound services to Otumoetai.
(b) North side of Harington Street, west of The Strand –
this stop will service outbound routes crossing the harbour bridge.
(c) South side of Hamilton Street, west of The Strand –
this stop will service inbound routes crossing the harbour bridge.
(d) South side of Hamilton Street, west of Willow Street
– this bus stop location will replace the existing bus stop on the east
side of Willow Street, between Hamilton Street and Harrington Street and
service city centre bound services from Otumoetai. This location will be
implemented by 30 September 2028 with the Willow Street location this replaces
being removed at this time.
33. The
Civic split stop will provide for all bus services as currently run. Based on
the Public Transport Reference Case, there will be an increase in future bus
volumes that will necessitate restriction of these stops to selected services.
Financial Considerations
34. The financial cost to
construct a Durham Street South super stop is expected to be between $1.5
million (Option 1b) to $3.5 million (Option 1a), subject to completion of a
detailed design estimate (this includes streetscape changes associated with a
spread-out facility, additional safety improvements, high-quality shelters
including foundation, digital information signs, CCTV, and other supporting
items). The current budgeted expenditure is based achieving 51% funding from
NZTA; loan funding will be required to replace NZTA subsidy if this is not
forthcoming.
Legal Implications / Risks
35. N/A
Consultation / Engagement
36. Key
messages received during engagement has centred around five key considerations;
(a) Security, both personal and property, as previous city
centre stops have been linked to undesirable social behaviours.
(b) Design of space, including the narrow feeling city centre
streets have.
(c) Intensity of having up to six buses stopped at any one time
within a condensed space.
(d) Loss of parking associated with allocating all spaces
within a block to bus stops.
(e) A number of stakeholder have felt left out of the option
development process.
37. As
part of the City Centre Public Transport Business Case, stakeholder and public
engagement occurred. This included businesses located on Durham St, however,
did not include businesses on Elizabeth St.
38. Engagement
recently commenced with property owners and businesses directly affected by the
proposed Durham Street South super stop. This engagement has raised the
possibility to expand the Durham Street facility to include the full length
between Elizabeth Street and Spring Street, minimising the concerns related to
intensity while reducing costs associated with utilising the currently
streetscaped section.
39. A
Consultation and Engagement Strategy is being prepared to inform users,
businesses, property owners, and wider public of the proposed relocation of the
bus hub. Consultation is required to place shelters outside neighbouring
properties.
40. Based
on the recent engagement the City Centre Transport Development Communications
Plan will be updated to reflect concerns raised that stakeholders have regular
opportunity to partake in engagement sessions, particularly those involved with
increasing city centre vibrancy.
41. Based
on the recommendations that are adopted, further engagement will centre around
Durham Street South arrangement options, including architectural design to
incorporate the facility into the streetscape and surrounding developments.
Significance
42. The Local Government Act 2002 requires an assessment
of the significance of matters, issues, proposals and decisions in this report
against Council’s Significance and Engagement Policy. Council
acknowledges that in some instances a matter, issue, proposal or decision may
have a high degree of importance to individuals, groups, or agencies affected
by the report.
43. In making this assessment, consideration has been
given to the likely impact, and likely consequences for:
(a) the current and future social,
economic, environmental, or cultural well-being of the district or region;
(b) any
persons who are likely to be particularly affected by, or interested in, the
matter; and
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
44. In accordance with the considerations above, criteria
and thresholds in the policy, it is considered that the matter is of medium
significance.
Next Steps
45. If Council approves the
recommended option, the programme to deliver the initial changes to Durham
Street stops is planned as follows:
|
Action
|
Date
|
|
Council approve bus facility locations
|
18 March 2024
|
|
Detailed design and consultation
|
March 2024 – May 2024
|
|
Approval of Durham Street South bus stop
arrangement
|
29 April 2024
|
|
Procure physical works
|
May 2024
|
|
Construction
|
June – July 2024
|
Attachments
1. City
Centre Movement Framework including Bus Facility Locations - A15465798 ⇩
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
This
page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
City Centre Public Transport Facilities
Attachment:
City Centre Movement Framework including Bus Facility Locations
Page:
1
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
11.2 2024-2034
Long-term Plan - Other topics
File
Number: A15492837
Author: Josh
Logan, Team Leader: Corporate Planning
Authoriser: Christine
Jones, General Manager: Strategy, Growth & Governance
Purpose of the Report
1. Community
engagement on the draft 2024-2034 Long-term Plan (LTP) has been
completed. This report is provided for Council to consider proposed
responses to other issues raised through consultation.
|
Recommendations
That the Council:
(a) Receives the report
"2024-2034 Long-term Plan - Other topics".
(b) Approves
staff comments on submissions relating to other topics in Attachment
1.
(c) Authorises
the Chief Executive and General Managers to make amendments to
Council’s proposed response comments to each submission point in Attachment
1, to refine wording and style prior to responses being sent to
submitters no later than one month after the adoption of the LTP.
|
Background
2. Public consultation for the LTP was undertaken for a month
and ended on 15 December 2023. 2,202 submissions were received, with 119 of
these submitters choosing to present at Hearings from 12 February until 14
February 2024. Many topics were covered, including items specifically
identified for public feedback in the consultation document.
3. This report covers the other topics which were not
specifically consulted on, or which were not covered by other reports on the
agenda for the deliberations for the LTP on 4 March 2024.
4. For these other topics, Attachment 1 provides
a summary of the points made by the submitter and a proposed Council response.
Strategic / Statutory Context
5. The LTP sets out our community outcomes, direction, budgets
and work plans for the following 10 years.
Options Analysis
6. Council has the
following options in regard to this report:
(a)
Accept all of the
responses as drafted and approve them for communication back to submitters.
(b)
Formally amend some
or all responses before approving them for communication back to submitters.
7. Further, if Council considers that any of the matters
covered in Attachment 1 warrant a separate decision-making
process, those matters should be identified and advice taken on the appropriate
procedural route for that decision-making i.e. whether a new report is required
and, if so, what the realistic timeframes for that decision-making may be.
Consultation / Engagement
8. A formal submission process was undertaken for the LTP
using the Special Consultative Procedure under the Local Government Act 2002.
Significance
9. The Local Government
Act 2002 requires an assessment of the significance of matters, issues,
proposals and decisions in this report against Council’s Significance and
Engagement Policy. Council acknowledges that in some instances a matter,
issue, proposal or decision may have a high degree of importance to
individuals, groups, or agencies affected by the report.
10. In making this assessment,
consideration has been given to the likely impact, and likely consequences for:
(a) the current
and future social, economic, environmental, or cultural well-being of the
district or region
(b) any persons who are likely to be
particularly affected by, or interested in, the 2024-2034 LTP.
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
11. In
accordance with the considerations above, criteria and thresholds in the
policy, it is considered that the LTP is of high significance. However, the
decision sought through this report, to approve or amend commentary response to
individual submitters, is considered to be of low significance.
ENGAGEMENT
12. Taking
into consideration the above assessment, that the decision required through
this report is of low significance, officers are of the opinion that no
further engagement is required prior to Council making a decision.
Next Steps
13. All
submitters will be sent a letter or an email advising where they can find a
summary of all of the key decisions once the LTP has been adopted on 22nd April
2024. All individualised response letters or emails will be sent within one
month of adoption of the LTP.
Attachments
1. 2024-2034
LTP Responses to other topics - A15645397 (Separate Attachments 1)
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
11.3 Transportation
Projects Waka Kotahi Funding Considerations
File
Number: A15557294
Author: Kelvin
Hill, Manager: Water Infrastructure Outcomes
Tom McEntyre,
Principal Investment Advisor: Transport
Authoriser: Nic
Johansson, Head of Transport
Purpose of the Report
1. The purpose of this
report is to present a summary of potential risk to NZTA/TCC co-funded
transport projects due to delayed release of the National Land Transport Fund
(NLTF), which is not expected until 31 Aug 2024. This release date is now later
than the usual July release due to delayed release of the Government Policy
Statement on Land Transport (GPS-LT) which was released on 04 March 24.
2. The NLTF, when
released, confirms the level of subsidy investment available to TCC from NZTA,
and in which activity classes, over the National Land Transport Period (NLTP) -
a three-year funding triennium from July 2024 to June 2027.
3. This report seeks
guidance on whether the included projects should proceed during the period
between now and the release of the NLTF or be paused to protect from co-funding
risk.
4. Continuation of
projects, if NLTF funding cannot be sustained, would be at 100% TCC funding.
NZTA cannot confirm and retrospective funding to off-set this once the NLTF is
confirmed (less the prior agreement for CRS2 pre-implementation phase).
5. Attachment A to this
document sets out the 11 projects considered to be at a degree of risk. The
projects are listed in recommended priority order, the first 2 have been
endorsed by Council as the highest ranked projects. The next 2 projects are
considered essential and recommended to be sustained through this period in
either option.
|
Recommendations
That the Council:
(a) Receives the report
"Transportation Projects Waka Kotahi Funding Considerations".
(b) That approval of up to
$4million dollars of local shared funding can be budgeted to progress the
four identified priority projects, providing this amount is offset elsewhere
within the capital program.
(c) That delegation be given to
General Manger Infrastructure to manage this capital budget process.
|
Executive Summary
6. The GPS-LT released
on 04 March 24 is likely to cause late delivery of the NLTF. NZTA have advised
this is due for release on 31 Aug 2024.
7. This has the
potential to place at risk continued funding that is critical for sustaining
current stages, or for progression to further stages, of current TCC transport
projects. This could cause the TCC delivery programme to stall in part while
awaiting funding confirmation from the NLTF.
Background
8. Currently the TCC
Transport Team are delivering a range of projects that are co-funded funded by
NZTA. With the recent change in central government, government spending has
been reviewed through an updated draft GPS-LT.
9. The projects
included in Attachment A to this document align with the Smart Growth, Urban
Form and Transport Initiative (UFTI) programme, and Transport System Plan
(TSP), and are planned and designed through the NZTA business case approach.
ISSUES
10. The NLTP is likely to be
available in August/September 2024, along with the confirmed NLTF co-investment
which will allow TCC to progress these project phases. Once this available,
should there be prolonged delay in releasing the NLTP/NLTF by Government, this
means there is a risk that many projects would need to stop work where no
funding approval has been obtained.
11. Funding to continue the
planning, design, and implementation of critical transport infrastructure is
essential in preparation for the future growth of the city. NZTA have signaled
that retrospective funding will not be made available to assist in reducing the
cost to TCC in covering any funding gap.
12. The projects included are also
prioritised within the Transport System Plan and in alignment with spatial
plans which provide the city with clear direction in managing transport
requirements for the future. Many of the potentially affected projects are also
within the ‘Top 5’ Major Projects – which remain a clear
priority for planning, design, and delivery.
13. Additional information relating
specifically to Grenada Street will be presented in a separate report in
greater detail. This will include information on the safety, parking,
intersection signals, and bus-stops within this section of the network.
Options
1. The two
broad options available to TCC are; (A) to defer projects until the NLTF is
confirmed, or (B) proceed with current programme by using alternate non-NZTA
funding.
2. A
project-by-project funding breakdown is provided in the attachment to this
summary report, including additional project specific comment.
3. Broad
option description is as follows;
|
Option
|
Description
|
Pros
|
Cons
|
|
Option A:
Defer decision pending
release of the GPS-LT and conformation of NLTP/NLTF.
|
Pause or slow planning,
design, or delivery stages until NZTA/TCC co-funding can be confirmed by
central government through the NLTP, and NLTF (September 2024).
|
51% FAR subsidy from
NZTA via NLTF for project approved through the NLTP.
Preserves a greater
proportion of IFF funds to offset TCC local share of co-funding (49%).
|
Incurs planning, design,
or delivery delay for TCC and community.
Reputational and
relational damage with stakeholders and contractors who have committed to the
works.
Project costs will
escalate in the future, resulting in higher future total delivery costs to
both TCC and NZTA.
|
|
Option B:
Proceed with Project
Execution.
|
Proceed with planning,
design, and delivery stages are currently planned or approved accepting risk
of GPS-LT and NLTP misalignment.
|
Assists in ensuring TCC
complies with IFF funding drawdown profile, thereby minimising financial
inefficiency in the IFF. Utilising some IFF funding may reduce potential
penalties if funding is not spent on eligible projects.
Progresses strategic
network improvements faster.
Leverages the existing
consultation/engagement supporting the project and enable award of the
tendered construction contract.
|
Requires TCC to fully
fund the implementation which is currently unbudgeted.
Utilising IFF funding on
this project may is highly likely to result in reduced IFF funding
availability for other future eligible projects.
|
Next Steps
14. It is recommended the next
relevant steps are:;
(a) Continue planning based on LTP
decisions and on-going RLTP process in lieu of NLTF with options to
de-prioritise progression of selected projects if further delay to funding
decisions are confirmed by NZTA.
(b) Confirm TCC ability to use
non-NZTA funding sources to continue planning, design, and delivery phases of
selected projects.
15. Additional reporting and briefs
will need to be provided once the final edition of the GPS-LT is confirmed
post-engagement and consultation period.
16. A more detailed summary of
impacted projects to facilitate the $4million local shared funding will be
provided at the meeting.
Attachments
1. TCC
NZTA Funding of Projects - A15645009 ⇩
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Report:
Transportation Projects Waka Kotahi Funding Considerations
Attachment:
TCC NZTA Funding of Projects
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11.4 Transport
Resolutions Report No.50
File
Number: A15590134
Author: Will
Hyde, Senior Transportation Engineer
Authoriser: Nic
Johansson, Head of Transport
Purpose of the Report
1. To obtain a resolution
from the Commission to introduce, amend or remove various traffic controls in
the Attachments to the Traffic and Parking Bylaw (2023).
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Recommendations
That the Council:
(a) Receives the report
"Transport Resolutions Report No.50".
(b) Resolves to adopt the proposed
traffic and parking controls as per Appendix A relating to minor changes for
general safety, operational or amenity purposes, to become effective on or
after 19 March 2024 subject to appropriate signs and road markings being
installed.
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Executive Summary
2. The
Traffic and Parking Bylaw 2012 includes Attachments which list various traffic
and parking restrictions. Council can amend the Attachments by Council
Resolution.
3. This
report sets out amendments to the following Attachments to the Bylaw:
(a) Attachment 6.2: Heavy
Motor Vehicles
(b) Attachment 7.1: No
Parking Behind Kerb
(c) Attachment 7.7 Mobility
Parking
(d) Attachment 7.8: Motorcycle
Parking
(e) Attachment 7.9: Parking
Time Restrictions
(f) Attachment 7.11: Parking
Areas (Leased Zone)
(g) Attachment 7.16: Loading Zones
with Time Restriction
4. Appendix A sets out
proposed changes for general safety and operational reasons, principally
requests from the public or other stakeholders for numerous small changes to
parking controls which traffic engineering staff have deemed to be appropriate.
5. All proposed
amendments will become operational on 13 February 2024 or when the appropriate
signs and markings are put in place.
Background
6. The amendments set
out in Appendix A are changes proposed to reflect and support operational and
safety needs on the road network.
7. The proposed
amendments are minor changes to parking or movement restrictions across the
city which have arisen through requests from the public, transportation staff
or other stakeholders; changes resulting from approved developments; plus other
minor changes deemed necessary by the Network Safety and Sustainability team.
Strategic / Statutory Context
8. The amendments
achieve the vision and strategic transport priorities to help make our network
safer and easier for people to get around the city.
Options Analysis
9. For the proposed
changes related to general operations the reasons for each proposal are
described in Appendix A. In each case the problem identified is expected
to continue if the proposed amendment is not adopted.
Financial Considerations
10. Negligible – the signs
and markings costs associated with general operational changes can be
accommodated within existing project or operational budgets.
Legal Implications / Risks
11. The bylaw amendment is needed
to allow enforcement of changes deemed necessary for safety and amenity
purposes. Council has an obligation to address known safety issues on the
road network.
Consultation / Engagement
12. The amendments proposed in
Appendix A have been assessed as being of a minor nature.
13. Consultation is generally not
required for minor stopping and parking amendments, or other minor amendments
required to support operational or safety improvements. Where consultation
or engagement has been undertaken, details are provided in Appendix A.
Significance
14. The Local Government Act 2002
requires an assessment of the significance of matters, issues, proposals and
decisions in this report against Council’s Significance and Engagement
Policy. Council acknowledges that in some instances a matter, issue,
proposal or decision may have a high degree of importance to individuals,
groups, or agencies affected by the report.
15. In making this assessment,
consideration has been given to the likely impact, and likely consequences for:
(a) the current
and future social, economic, environmental, or cultural well-being of the
district or region
(b) any persons who are likely to be
particularly affected by, or interested in, the decision.
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
16. In accordance with the
considerations above, criteria and thresholds in the policy, it is considered
that the decision is of low significance.
ENGAGEMENT
17. Taking into consideration
the above assessment, that the decision is of low significance, officers are of
the opinion that no further engagement is required prior to Council making a
decision.
Attachments
1. Appendix
A - T&P Bylaw Amendment 50 - A15643302 ⇩
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Report:
Transport Resolutions Report No.50
Attachment:
Appendix A - T&P Bylaw Amendment 50
Page:
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Attachment:
Appendix A - T&P Bylaw Amendment 50
Page:
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Report:
Transport Resolutions Report No.50
Attachment:
Appendix A - T&P Bylaw Amendment 50
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11.5 Revocation
of Speed Limit Bylaw (2009)
File
Number: A15591914
Author: Will
Hyde, Senior Transportation Engineer
Authoriser: Nic
Johansson, Head of Transport
Purpose of the Report
1. To authorise revocation
of the Speed Limit Bylaw (2009)
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Recommendations
That the Council:
(a) Receives the report
"Revocation of Speed Limit Bylaw (2009)".
(b) Resolves to approve
revocation of the Speed Limit Bylaw (2009)
|
Executive Summary
2. This report relates
only to the method for recording speed limits, and does not relate to setting
or changing speed limits.
3. The National Speed
Limit Register (NSLR) provides an online, map-based, central source of speed
limits for roads in New Zealand. The NSLR forms part of the Register of
Land Transport Records under the Land Transport (NZTA) Legislation Amendment
Act 2020.
4. The intention of the
Land Transport (NZTA) Legislation Amendment Act 2020 is to create a single
source of data for certain land transport decisions, which includes the setting
of speed limits.
5. The NSLR is the
register (single source) of speed limit data under this Act.
6. Once a road
controlling authority has transitioned its speed limit data to the register,
any bylaw pertaining to speed limits should be revoked.
7. The speed limit data
from TCC’s Speed Limit Bylaw (2009) has been migrated to the NSLR.
8. To avoid the
potential for confusion by retaining an active speed bylaw which effectively
duplicates the data in the NSLR, the Speed Limit Bylaw (2009) needs to be
revoked. The content of the revoked bylaw is required to be retained for
a minimum of seven years, but should in any case remain available in perpetuity
as a reference source.
Background
9. A Waka Kotahi guidance
document relating to revoking speed limit bylaws is appended for reference.
10. Amendments made to the Land
Transport Act 1998 in the Land Transport (NZTA) Legislation Amendment Act 2020
established a register of land transport records.
11. The register is intended to be
the single source of correct information for certain land transport decisions.
Waka Kotahi / NZ Transport Agency is the Registrar of the register.
12. Speed limits are the first
category of decisions to be included on the register, and the data is recorded
in the National Speed Limit Register (NSLR). The effect of these
regulations is that the NSLR will indicate the correct applicable speed limit
for a road instead of bylaws maintained by individual RCAs (road-controlling authorities).
13. The benefits of the NSLR are:
(a) better speed limit management
leading to improved network performance
(b) providing a single source of
truth on speed limits nationwide
(c) greater credibility and public
trust
(d) improved accuracy of speed limit
sign setting
(e) road controlling authorities
can easily update and share road speed limit data in a standard format with
each other, Waka Kotahi and the public with improved efficiency as individual
RCA registers will not have to be maintained.
14. Bylaws previously created by
RCAs are no longer the source of speed limit data once that data has been
migrated to the NSLR.
15. Transportation staff have
worked with Waka Kotahi to migrate and validate data from the Speed Limit Bylaw
(2009) into the NSLR.
16. Council can now resolve to
revoke the bylaw.
Strategic / Statutory Context
17. Transition to the NSLR as the
source of speed limit data is required under the Land Transport (NZTA)
Legislation Amendment Act 2020.
18. The NSLR is now the single
source of speed limit data, superseding any previous bylaws. The Speed
Limit Bylaw (2009) is therefore no longer required.
Financial Considerations
19. Speed limit data has already
been migrated to the NSLR by Waka Kotahi and validated by TCC staff.
20. This change in how speed limits
are recorded does not have significant ongoing costs. Any costs are
expected to be absorbed into existing operational budgets.
Legal Implications / Risks
21. The Speed Limit Bylaw (2009)
has been superseded by the NSLR. The data contained within the bylaw is
now contained within the NSLR, and so the bylaw is no longer the legal
instrument for the speed limits.
22. Copies of the revoked bylaw
will be retained and will be available for future reference if required.
23. It is assessed that there are
no legal risks associated with this revocation.
Consultation / Engagement
24. Because the sole reason for the
revocation is that the speed limit has been migrated to the NSLR (that is, a
“land transport record” for the speed limit has been created in the
NSLR), then there is no requirement to consult under section 156 of the
Local Government Act 2002 or section 22AB of the Land Transport Act 1998. This
is because of section 168AAA(2) of the Land Transport Act 1998 and regulation
13 of the Land Transport (Register of Land Transport Records—Speed
Limits) Regulations 2022.
25. It is proposed that the TCC web
page which currently provides public access to the Speed Limit Bylaw (2009) be
updated to provide a brief explanatory note about this revocation and the
change to the NSLR, and to provide a link to the NSLR.
26. Advisory notices will be
advertised in the local press.
27. Any public enquiries about
speed limits or the speed limit bylaw are, and will continue to be, referred to
the NSLR where appropriate.
Significance
28. The Local Government Act 2002
requires an assessment of the significance of matters, issues, proposals and
decisions in this report against Council’s Significance and Engagement
Policy. Council acknowledges that in some instances a matter, issue,
proposal or decision may have a high degree of importance to individuals,
groups, or agencies affected by the report.
29. In making this assessment,
consideration has been given to the likely impact, and likely consequences for:
(a) the current
and future social, economic, environmental, or cultural well-being of the
district or region
(b) any persons who are likely to be
particularly affected by, or interested in, the decision.
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
30. In accordance with the
considerations above, criteria and thresholds in the policy, it is considered
that the decision is of low significance.
ENGAGEMENT
31. Taking into consideration the
above assessment, that the decision is of low significance, officers are of the
opinion that no further engagement is required prior to Council making a
decision.
Next Steps
32. The Council bylaws website will
be updated to reflect the decision and direct users to the NSLR.
33. Council staff will process the
necessary changes to bylaw documentation.
Attachments
1. Waka
Kotahi guide: process to revoke speed limit bylaws - A15643226 ⇩
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March 2024
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This
page is a placeholder for a single page of a PDF attachment. It will be
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generated.
Report:
Revocation of Speed Limit Bylaw (2009)
Attachment:
Waka Kotahi guide: process to revoke speed limit bylaws
Page:
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11.6 Parking
Management Plan Update
File
Number: A15600108
Author: Reece
Wilkinson, Parking Strategy Manager
Authoriser: Nic
Johansson, Head of Transport
Purpose of the Report
1. To provide an update on
the current situation for parking in the City Centre and Mt Maunganui, seeking
a deferral to the implementation of parking management plans.
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Recommendations
That
the Council:
(a)
Receives the
report "Parking Management Plan Update".
(b)
Defers the
implementation of the following parking projects until March 2025:
(i) Extension
of paid parking area in the City Centre
(ii) Mount
Maunganui Parking Management Plan
(iii) Or
until requirements for an earlier review are met.
(c)
Notes that staff
will report back to Council in March 2025 with updates on the current
environment and recommendations on implementation of the Parking Strategy
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Executive Summary
2. Tauranga is
currently experiencing challenges related to the provision of car parking. This
is especially evident in the city centre and at Mt Maunganui. Challenges are
largely related to availability of parking as well as compliance with time
limits.
3. The Tauranga
Parking Strategy was adopted by Council in 2021 and applies across the city.
The strategy is supported by local Parking Management Plans.
4. There are 5
key outcomes outlined in the Tauranga Parking Strategy:
· Improving
vibrant centres and access to centres
· Enabling
multi-modal transport system
· Enabling
more attractive compact urban form
· Supporting
access for all
· Ensuring
value for money and best use of resources
5. The City
Centre Parking Management Plan was implemented in 2022 with the re-introduction
of paid parking in the City Centre. Implementation was scheduled to continue in
November 2023 with an expansion of the paid parking areas.
6. Mt Maunganui
Parking Management Plan was scheduled to begin with public consultation in
November 2023.
7. At the 27
November 2023 meeting, Council resolved to defer further work on both Parking
Management Plans due to concerns raised by the community about parking in both
areas. Council resolved to revisit the matter in March 2024.
8. It is
recommended that further work on both parking management plans is deferred a
further 12 months until March 2025. This is due to:
· impending
changes to the city centre that are expected to impact parking demand
9. Continued parking
pressures at peak times at Mt Maunganui that require further investigations
prior to a parking management plan being developed.
10. We intend to undertake
extensive conversations with Mt Maunganui businesses to both gather data and to
smoothly implement minor works such as updating time limits to better suit
locals. This will provide better information and allow adequate time to plan
for a parking management plan in 2025.
11. We will continue to
monitor occupancy for the city centre and time limit compliance in Mount
Maunganui over this time. We will seek approval from council to review Parking
Management Plans earlier than anticipated should:
· occupancy
constraints remain or compound in the city centre fringe following the
completion of major projects, and/or:
· time
limit compliance continue to be an issue at Mt Maunganui
Background
12. Parking management is a
key issue that affects residents, workers, businesses and tourists in Tauranga.
13. The Tauranga Parking
Strategy was adopted by Council in 2021 and applies across the city.
14. The Parking Strategy was
developed to guide the provision of carparking across the city and to guide how
it was provided and the aspects such as recovery of the costs for the provision
of parking. In addition, it linked how parking and parking provision influences
aspects such as mode choice and housing intensification.
15. Some challenges faced in the
wider Tauranga area outlined in the Parking Strategy are:
· Strong
growth and increasing demand for parking
· Availability
of parking spaces
· Cost
of providing parking for any and all users.
16. he Strategy is to be supported
by local Parking Management Plans, which outline specific processes for
management and enforcement of parking in local areas.
17. The Tauranga Central
City Parking Management Plan was adopted in October 2022, and was followed by
the re-introduction of paid parking in the City Centre in December 2022. An
expansion of the area where paid parking applied in the city centre was due to
occur in November 2023.
18. At the 11 September 2023
Council meeting, Council approved engagement for the development of the Mount
Maunganui Parking Management Plan. Initial engagement was due to be undertaken
with the affected community in late 2023.
19. At the 27 November 2023
meeting, Council resolved to put both plans on hold, revisit in March 2024 to
discuss more holistic initiatives that take into account the compounding
challenges throughout the city causing concern for the community.
central city parking management
plan and paid parking
20. The Tauranga Central City
Parking Management Plan was adopted in October 2022. Prior to adoption, several
initiatives had been trialled to manage parking in the city centre, most
recently providing two hours of free parking.
21. From 1 December 2022, the
two-hour free parking trial ended and paid on-street parking in the city centre
was re-introduced. The initial area for charges to be applied was from
Harington Street to Second Ave, with a planned expansion to city fringe areas
in November 2023.
22. At the 16 October 2023 Council
meeting, Council decided to pause the planned expansion of paid parking.
23. Challenges with parking were
expected to continue to early 2024 (covered in the November 2023 report) and
they continue to do so. Parking demand is expected to be impacted by a number
of factors in the city centre for the remainder of 2024, including:
(a) the implementation of the
Enabling City Centre Movement Pilot,
(b) completion of the Harrington
Street Parking Building,
(c) 160-176 Devonport Rd completion
(d) Te Manawataki o Te Papa
(e) the completion of TCC offices
at 90 Devonport Road.
(f) Private developments like
Craigs investment partners.
24. Currently parking transaction
numbers in the city centre is holding steady and staff continue to monitor for
any changes.
Staff
recommend that no further changes to paid parking in the city centre are
implemented until the effect of these influential projects can be
seen. Parking demand is expected to change dramatically in parts of the
city over the next year which will require the adjustment of the PMP whether
implemented or not. This is likely to be especially evident following Tauranga
City Council‘s relocation to new offices at 90 Devonport Road.
Holding off will allow the public some certainty while some major changes take
place.
mount maunganui parking
management plan
25. At the 11 September 2023
Council meeting, Council approved engagement for the development of the Mount
Maunganui Parking Management Plan. Initial engagement was due to be undertaken
with the affected community from 13 November – 15 December 2023.
26. The purpose of this
engagement was to begin initial discussions about how a Parking Management Plan
could be implemented within the Mt Maunganui area. No specific plans or details
were proposed, and it was simply a request to begin conversations with affected
parties, especially local businesses, and residents. A draft plan would then
have been presented to Council in March 2024.
27. The initial community
response to any potential move towards the implementation of a Parking
Management Plan has been relatively negative. There is a high level of
community concern about the impact that paid parking may have for residents and
visitors, and especially for businesses and workers.
28. It was proposed that no
further work be undertaken until March 2024. The challenges for the Mount are
expected to continue but the public feedback has been clear. It is expected
that occupancy issues in the area will continue throughout 2024 with a slight
drop off over winter. Staff are proposing to delay further work for the Mount
Parking Management Plan until March 2025.
29. While it is understood
that difficulties will continue for some in the Mount, staff will continue to
work with business owners and the community on minor changes where possible.
Surveys of parking usage will continue in the Mount throughout the year
providing a clear image of the situation. Staff will also work closely with the
regulatory team to ensure existing time limits are enforced as often as
practicable and that these time limits are fit for purpose. TCC’s focus
remains around the town centre and Maunganui Rd ensuring there is space for
customers to park during peak times.
30. While working with
stakeholders in the Mount staff will also work on educating the public on
parking as a lever in our transport system. This includes explaining the
benefits of higher turnover and further parking controls to businesses and the
community. The data collected throughout this time will help drive that
discussion. It will allow the community to partake in future discussions around
parking management plans with more confidence and knowledge.
31. Staff will continue to
monitor compliance with time limitation parking in the area. Currently 100-150
cases of non-compliance with the time limits have been recorded each day
surveys are conducted, with the first week of March 2024 seeing 336 cases of
non-compliance by comparison 1016 parking tickets were issued over the last 12
months in Mount Maunganui.
Non-Compliance
over the last week of February and first week of March (2 days of survey data).
Strategic / Statutory Context
32. The Tauranga Parking
Strategy was approved in 2021. There are no strategic issues related to the
deferment of any projects, and the strategy remains relevant. The Tauranga
Parking Strategy remains a necessary tool for managing increasing parking
demand in Tauranga.
33. Alignment with
Government Policy Statement
34. On 4 March 2024, the
Government released the Draft Government Policy statement (GPS) on Land
Transport. The GPS includes four strategic priorities:
· Economic
Growth and Productivity
· Increased
maintenance and resilience
· Safety
· Value
for money
35. The draft GPS also
signals an intent to review fines for traffic offences including consideration
of indexing the value of infringements to inflation.
36. The current outcomes of
the Parking Strategy have natural alignment to the strategic priorities in the
draft GPS.
Options Analysis
37. Staff consider there are two
potential options to consider:
38. Option 1 – continue to
implement planned projects within the previously agreed timeframes (status quo)
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Option Description
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Positives
|
Negatives
|
|
Continue
with planned parking projects as previously agreed:
a.
extension of paid parking in the city centre
b.
engage with the community on potential paid parking in Mt Maunganui
|
· Projects delivered with previously
agreed timeframes.
· Issues with parking have not
changed – there is still a need to reflect the true cost of parking
through charges
|
· Strong community resistance to
increased parking charges.
· The volume and pace of change is
increasing community concerns about parking charges.
· Many of the surrounding issues
(lack of other parking options, especially in the city centre) will not be
resolved as expected within previously agreed timeframes
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This option is not recommended.
39. Option 2 – Defer all
projects (recommended)
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Option Description
|
Positives
|
Negatives
|
|
Defer
all three projects. Staff will evaluate how the Parking Management Strategy
may best be implemented and report next steps to Council in March 2025.
|
· Allows additional time for other
projects in the city centre to be completed and create increased parking
capacity.
· Increases community confidence
that council are taking concerns around parking on board.
· Allows staff additional time to
determine how to implement the Parking Strategy in a holistic manner
|
· Current issues with parking will
not change
· there is still a need to reflect
the true cost of parking through charges
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Financial Considerations
40. There continues to be a cost
incurred for providing free parking. On-street parking is expensive to
maintain and limits the ability for transport corridors to focus on moving
people efficiently.
41. Currently Tauranga rate payers
subsidise free parking through their rates. The increasing maintenance costs of
the transport network is applicable nationwide and does apply to the road
network’s parking spaces.
42. The proposed deferment of
projects will result in costs associated with free parking continuing to be met
through rates, and revenue from existing paid parking in the city centre
continuing to be collected. Costs of parking for the City Centre and Mt
Maunganui are outlined below.
Mt
Maunganui
43. The planned extension of paid
parking in the city centre was expected to generate $1,250 in revenue per day.
The deferral of this project will result in this revenue not being collected.
Legal Implications / Risks
44. There are no risks associated
with the deferment of parking initiatives.
Consultation / Engagement
45. The
Draft Parking Strategy was prepared back in 2021, and consultation took place
in September and October 2021. As it was a city-wide strategy, consultation
took place on high-level topics and principles rather than how these were to be
implemented on specific streets. The feedback received led to several updates
in the Strategy and was subsequently endorsed by Council on 15 November 2021.
Significance
46. The Local Government Act 2002
requires an assessment of the significance of matters, issues, proposals and
decisions in this report against Council’s Significance and Engagement
Policy. Council acknowledges that in some instances a matter, issue, proposal
or decision may have a high degree of importance to individuals, groups, or
agencies affected by the report.
47. In making this assessment,
consideration has been given to the likely impact, and likely consequences for:
(a) the current
and future social, economic, environmental, or cultural well-being of the
district or region
(b) any persons who are likely to be
particularly affected by, or interested in, the matter.
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
48. In accordance with the
considerations above, criteria and thresholds in the policy, it is considered
that the matter is of medium significance.
ENGAGEMENT
49. Taking into consideration the
above assessment, that the matter is of medium significance, officers are of
the opinion that no further engagement is required prior to Council making a
decision.
Next Steps
50. We will investigate
options for the future implementation of the Parking Management Plans. A report
on recommended future actions will be presented to council in March 2025.
51. Staff will seek
approval from council to review Parking Management Plans earlier than
anticipated if the following occurs:
· Mt
Maunganui – If We do not see improvement with time limit compliance as
enforcement continues and the area is surveyed over the next 12 months
· City
Centre – We will wait until completion of some major projects which will
impact demand on city centre parking. Staff will continue to monitor occupancy
throughout the 12 months and if occupancy rates reach 85% or more in the
city fringe (as per requirements in the City Centre Parking Management Plan),
we will seek approval for the completion of paid parking implementation on the
city fringe.
Attachments
Nil
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11.7 Waiari
Kaitiaki Advisory Group Representatives
File
Number: A15643324
Author: Coral
Hair, Manager: Democracy and Governance Services
Anahera Dinsdale,
Governance Advisor
Authoriser: Christine
Jones, General Manager: Strategy, Growth & Governance
Purpose of the Report
1. The purpose of this
report is to endorse and make appointments to the Waiāri Kaitiaki Advisory
Group for the Tapuika Iwi Authority and Te Kapu o Waitaha representatives.
|
Recommendations
That the Council:
(a) Receives the report
"Waiari Kaitiaki Advisory Group Representatives".
(b) Endorses and appoints Raponi
Wilson as the Tapuika iwi Authority representative and Luke Whare as the Te
Kapu o Waitaha representative on the Waiāri
Kaitiaki Advisory Group.
|
Background
2. The Waiāri
Kaitiaki Advisory Group (WKAG) was established by consent conditions to provide
advice to Tauranga City Council (TCC) and Western Bay of Plenty District
Council (WBOPDC) as the joint consent holders in relation to matters covered under
Resource Consent #65637, which authorises the take and use of water from the
Waiāri Stream for municipal supply.
3. Membership of WKAG,
as set out in the resource consent, requires representation from the Tapuika
Iwi Authority and Te Kapu o Waitaha.
4. Each iwi/hapū selects their representative and the
Council endorses and appoints those representatives to the WKAG.
5. The Tapuika iwi
Authority and Te Kapu o Waitaha have advised the Council that they have a
change to their representatives. Endorsement and approval for the
appointment of Raponi Wilson and Luke Whare is recommended.
6. The WKAG at its
meeting on 6 March 2024 acknowledged the work of the previous representatives,
Jo’el Komene, Tapuika Iwi Authority and Mokoera Te Amo, Te Kapu o
Waitaha.
Strategic / Statutory Context
7. The WKAG is informal
in nature and is not established as a committee, subcommittee or other
subordinate decision-making body of Council under clause 30 (1) of Schedule 7
of the Local Government Act 2002 (LGA) and does not have any delegated
decision-making powers.
Options Analysis
8. The Council has the
option to:
(a) endorse
and make the appointment of the nominated representatives (recommended) or
(b) not
endorse the appointments of the nominated representatives.
Financial Considerations
9. There are no
financial impacts from this decision as the remuneration for these
representatives are included in the budgets for democracy services.
Legal Implications / Risks
10. There are no legal implication
or risks from this decision.
Significance
11. The Local Government Act 2002
requires an assessment of the significance of matters, issues, proposals and
decisions in this report against Council’s Significance and Engagement
Policy. Council acknowledges that in some instances a matter, issue,
proposal or decision may have a high degree of importance to individuals,
groups, or agencies affected by the report.
12. In making this assessment,
consideration has been given to the likely impact, and likely consequences for:
(a) the current
and future social, economic, environmental, or cultural well-being of the
district or region
(b) any persons who are likely to be
particularly affected by, or interested in, the decision.
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
13. In accordance with the
considerations above, criteria and thresholds in the policy, it is considered
that the decision is of low significance.
ENGAGEMENT
14. Taking into consideration the
above assessment, that the decision is of low significance, officers are of the
opinion that no further engagement is required prior to Council making a
decision.
Next Steps
15. Advise the decision.
16. Update the Terms of Reference
for the WKAG.
Attachments
Nil
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
11.8 Update
to 2024/25 Development Contribution Charges
File
Number: A15648628
Author: Ben
Corbett, Team Leader: Growth Funding
Authoriser: Christine
Jones, General Manager: Strategy, Growth & Governance
Purpose of the Report
1. To summarise the impact
of Long-term Plan 24-34 deliberations on the proposed development contributions
charges.
2. To present to Council the
development contribution charges which will be incorporated into the Development
Contributions Policy 2024/25 for adoption in April 2024.
|
Recommendations
That the Council:
(a) Receives the report
"Update to 2024/25 Development Contribution Charges".
(b) Notes that the final
development contributions charges are based on the decisions made through the
Long-Term Plan 2024-34 and Development Contributions Policy 2024/25
deliberations process.
|
Executive Summary
3. Staff have updated
the draft development contributions charges following Long Term Plan 2024-34
(LTP) and Development Contributions Policy 24/25 (DCP) deliberations earlier
this month.
4. Most development
contributions (DC) charges have not changed materially compared to the draft
DCP published in November 2023.
5. Two catchments have
had larger changes:
(a) Wairakei B has decreased by
7.2% as the cost of debt funding capital expenditure has decreased as certain
capital expenditure has been delayed through the LTP (meaning debt is not on
TCC’s balance sheet for as long); and
(b) Te Papa Infill catchment now has
a north and south component,
(i) Total DCs for residential
development in the northern sub-catchment have decreased by 18.1% primarily due
to the removal of reserve contributions from this area; and
(ii) Total DCs for
residential development in the southern sub-catchment have increased by 5.4%
due to the increase in Cameron Road Stage 2 capital expenditure budgets and
associated finance charges.
(c) Total DCs for non-residential
development in the Te Papa Infill catchment have increased by 11.8% also due to
the rise in costs of the Cameron Road Stage 2 project.
(d) Updated DCs will be
incorporated into the final DCP for adoption in April 2024.
Background
6. Council adopted the
draft Development Contributions Policy on 16 October 2023 (Adoption of draft
Development Contributions Policy 2024/25) and public consultation was
undertaken through November and December 2023. Council considered the
feedback from public consultation on 4 March 2024 as part of Long-term Plan
24-34 deliberations (2024/25 Development Contributions Policy deliberations).
7. Following
deliberations, staff updated the proposed charges to reflect the outcomes of
Council decision-making.
Strategic / Statutory Context
8. Attachment A shows
the operative charges, the charges proposed in the draft DCP and the updated
charges following deliberations.
9. The table below
shows the charges which have changed by 3% or more since consultation.
The key drivers of the change are summarised below. All other catchments
have changed by less than 3% since the draft DCP, with most changing by less
than 1%.
|
Catchment
|
Oct ’23
Draft DC ($)
|
March ’24 Final DC ($)
|
Variance (%)
|
|
Citywide (3-bedroom)
|
34,477
|
31,835
|
-7.7
|
|
Wairakei B (per/H)
|
436,686
|
405.351
|
-7.2
|
|
Te Papa Infill –
south residential (per/Lot) including Tauranga Infill DCs
|
12,283
|
12,950
|
+5.4
|
|
Te Papa Infill –
north residential (per/Lot) including Tauranga Infill DCs
|
12,283
|
10,055
|
-18.1
|
|
Te Papa Infill
non-residential (per 100sqm of gross floor area including Tauranga Infill DCs
|
7,145
|
7,986
|
+11.8
|
10. A sub-catchment has been
created within the Te Papa Infill catchment relating to charges for the
Reserves activity. Only properties within the Te Papa Infill catchment to
the south of 15th Ave will pay reserves DCs.
11. The key changes that have
caused changes to the draft DCs are summarised below.
|
Catchment
|
Key driver of change
|
|
Citywide
|
The decrease in
citywide development contribution charges has primarily been driven by the
rephasing of waters capital expenditure within the Long-Term Plan.
Later delivery of certain projects impacts each of the components of the DC
charge: reducing the total capex where projects are no longer funded in the
2024/25 DCP, increasing inflation expectations where projects have been
pushed back and decreasing the cost of holding debt by shortening repayment
periods.
|
|
Wairakei B
|
Wairakei B fees have
decreased compared to the amounts consulted on in the draft DCP. The decrease
is largely driven by updates to the Kaituna Overflow stormwater project in Te
Tumu. This project budget has increased a small amount since
consultation, but the primary change has been the rephasing of delivery
through the Long Term Plan. The bulk of the capital expenditure is now
due to be incurred from FY33. This change has increased the inflation
projections for this project but substantially decreased the cost of capital projection.
This is because more DCs will be collected in advance of the
expenditure than originally anticipated thereby lowering interest costs.
The costs of the
wastewater charge have also decreased due to updated funding allocations for
the Wairakei rising main projects.
|
|
Te Papa Infill
catchment
|
The total transport
capital expenditure funded from DCs in this catchment has increased by
approximately $2m. This is caused by an increase in capital budgets for
Cameron Road Stage 2 since consultation. This increases the amount of
capital expenditure collected from each dwelling developed and the associated
inflation and cost of capital component of DC charges.
The total reserves
capital expenditure funded from DCs in this catchment has not changed.
Since consultation, the full cost of reserves investment has been moved to
the south of the catchment (as discussed above). Further, the growth in
dwellings has been updated to align with Long Term Plan 2024-34
projections. This has increased the expected growth from consulted
levels. Taken together, the updated fees for reserves have not changed
materially (a $5 downwards movement).
|
Options Analysis
12. Council can either choose to
incorporate the updated DC charges into the DCP for adoption, or not.
Staff recommend incorporating the updated fees.
|
Advantages
|
Disadvantages
|
|
· Ensures
the DCP aligns with TCC’s Long-term Plan, as required by the Local
Government Act 2002
· Minimises
risk and scale of under-collection of DCs.
· Improves
the equitable allocation of growth capital expenditure on the community
|
· There
are no disadvantages to refining the DC charges from those proposed in the
draft, noting the draft charges themselves are an increase on existing
charges.
|
Financial Considerations
13. The financial impact of the
matters discussed in this report is limited. This is because the proposed
changes are relatively minor refinements to the draft DCP. This decision
sits with the broader decision to adopt a new DCP for 2024/25. The
decision to adopt a new DCP entails a broader range of financial considerations
which have been discussed at length in reports to Council in October 2023 and
March 2024.
Legal Implications / Risks
14. The legal implications and
risks of this decision have been discussed above.
Consultation / Engagement
15. The DCP has been consulted on
as part of the LTP special consultative process. Submissions received
were considered as part of the LTP deliberations process.
Significance
16. The Local Government Act 2002
requires an assessment of the significance of matters, issues, proposals and
decisions in this report against Council’s Significance and Engagement
Policy. Council acknowledges that in some instances a matter, issue,
proposal or decision may have a high degree of importance to individuals,
groups, or agencies affected by the report.
17. In making this assessment,
consideration has been given to the likely impact, and likely consequences for:
(a) the current
and future social, economic, environmental, or cultural well-being of the
district or region
(b) any persons who are likely to be
particularly affected by, or interested in, the matter.
(c) the capacity of the local authority to
perform its role, and the financial and other costs of doing so.
18. In accordance with the
considerations above, criteria and thresholds in the policy, it is considered
that the matter is of low significance.
ENGAGEMENT
19. Taking into consideration the
above assessment and the previous consultation undertaken in November and
December 2023, officers are of the opinion that no further engagement is
required prior to Council making a decision.
Next Steps
20. Staff will update the draft DCP
to reflect Council’s resolutions. The updated DCP will be brought
back to Council on 20 April 2024 for consideration for adoption.
21. If adopted, the new DCP will be
operative from 1 July 2024.
Attachments
1. Table
of updated development contributions by catchment - A15648665 ⇩
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Ordinary
Council meeting Agenda
|
18
March 2024
|
This
page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Update to 2024/25 Development Contribution Charges
Attachment:
Table of updated development contributions by catchment
Page:
1
This
page is a placeholder for a single page of a PDF attachment. It will be
replaced by the actual PDF page when the PDF version of this document is
generated.
Report:
Update to 2024/25 Development Contribution Charges
Attachment:
Table of updated development contributions by catchment
Page:
2
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Ordinary
Council meeting Agenda
|
18
March 2024
|
11.9 Executive
Report
File
Number: A15643274
Author: Nic
Johansson, Head of Transport
Barbara Dempsey,
General Manager: Community Services
Paul Davidson, Chief
Financial Officer
Christine Jones,
General Manager: Strategy, Growth & Governance
Alastair McNeil, General
Manager: Corporate Services
Sarah Omundsen,
General Manager: Regulatory and Compliance
Gareth Wallis,
General Manager: City Development & Partnerships
Authoriser: Marty
Grenfell, Chief Executive
Purpose of the Report
1. To provide updates on key
projects and activities.
|
Recommendations
That the Council:
(a) Receives the report
"Executive Report ".
|
Infrastructure
Sustainability & Waste
Tauranga City Council continues to
reduce its climate impact
2. We are actively reducing our climate impact, as demonstrated
by a 28% reduction in City Waters' carbon emissions and a 33% reduction in
overall emissions (Scope 1 & 2) from FY2019 to FY2023. Key initiatives
include diverting 50% of biosolids to vermicomposting, upgrading streetlights
to LED, expanding solar panel capacity, transitioning the fleet to EVs and
hybrids, and making HVAC and lighting upgrades. Tauranga City Council received
Toitū's Carbon Reduce certification on 28 February 2024, which validates
our commitment.
3. City Waters'
emission reduction efforts focus on wastewater treatment, with plans to enhance
energy efficiency and install an N2O analyser for nitrogen emissions
monitoring. A baseline for embodied emissions in capital projects is
established, with ongoing work to integrate carbon impact assessments into
project delivery. We are aiming for net-zero emissions by 2050, translating to
an annual average reduction of 4.2%. This aligns with the Paris Agreement and
New Zealand's Zero Carbon Act. City Waters is excluded, pending a separate
roadmap scheduled for completion by year-end. Potential initiatives for
achieving the net-zero target include dimming streetlights, installing solar
panels, phasing-out natural gas use, and continuing energy efficiency
initiatives.
Cruise
boat waste reduction project
4. The
community waste programme team has been working on a project with
Tourism Bay of Plenty and the Port of Tauranga to educate and promote recycling
and a litter-free environment in Mount Maunganui over the summer, in
conjunction with the cruise boat season. The project started in December 2023
and was completed at the end of February 2024. A contractor and specialised bin
station collecting recycling, glass and rubbish were present for a total of 17
selected days (when cruise boats were in the port and when other events were on
in the Mount). The team engaged with 618 cruise boat passengers and 183 people
who were on holiday in our city, with mostly plastic bottles and glass
collected. Final results will be presented to Tourism BOP and the Port of
Tauranga on the success of the project.
Kerbside education
5. The Community Waste
programmes and partnerships team is undertaking a number of events in February
and March to educate and engage with residents around the Ministry for the
Environment‘s changes to kerbside standardisation. Tauranga was already
leading the way prior to these national changes, so the main change for our community
is the removal of aerosols from recycling collections. The team attended Bark
in the Park on 24 February and Childrens Day on 3 March; and has a Sustainable
Backyards Month recycling talk scheduled for 18 March.
Transport
6. Totara St concrete pavement
rehabilitation is now completed, with the new traffic management plan utilised
keeping traffic impact to a minimum. The new section of pavement will last
around 40 years, three times longer than if it were sealed using traditional
asphalt surfacing methods.
7. Co-operative traffic
management with NZTA following the discovery of a tomo on SH29A - TTOC and the
TMC worked together to assist traffic movements around the city, with proactive
monitoring of the network reducing much of the congestion expected as a result
of the closure of the affected section of the state highway.
Waters
Water Watchers – Summer Campaign on wise water
usage over summer months
8. 30 Service requests have been received since the
summer water savings campaign started on 1 December. Complaints
have mainly involved the use of sprinklers and water blasters.
9. The team has processed 126 Smart Water
Plans. These plans are granted for a range of projects, including
pool-filling, water use during construction and events.
10. On 1 March, the
following changes were made to the year-round Water Waters plan.
Watering times have changed and usage restrictions have been relaxed so that
our community can:
· Throughout March & April sprinklers are allowed for one
hour between 4pm and 7pm. You can continue
watering anytime with a handheld hose
· Smart Water Plans are NO LONGER required
for filling pools
· Customers can use water blasters again
for cleaning around the home
· Water Watchers billboards came down on 1 March, but Water
Watchers communications (press/radio/social) will continue through
Autumn-Spring. Information can be found on Council’s website.
Water Fluoridation – Court
Decision Update
11. In July 2022,
The Ministry of Heath directed that Tauranga City Council was required
to fluoridate the City’s drinking water supplies. There was a
subsequent challenge to this ruling and in November 2023, the High Court issued
a judgement finding that the Director-General of Health made an error of law by
not explicitly considering the NZ Bill of Rights Act. This finding did not
change the original direction order.
12. The latest
communication from the Ministry is that an assessment against the NZ BIll of
Rights Act, specific to Tauranga City, will be undertaken. The Ministry will
continue to support local authorities as they implement their
directions.
Community Services
The items below are
categorised in the most relevant community outcome, but many also contribute to
other outcomes.
Tauranga
Mataraunui – an inclusive city
13. Te
Ao Mārama – Tauranga City Libraries are taking part in a
nationwide youth rainbow photography challenge in support of School Pride
month, culminating in the photographic works being displayed in nationwide
displays.
14. Te Ao Mārama –
Greerton Library sees the start of the Just Wanna Have Fun programme aimed at
reducing social isolation for seniors. Adult digital literacy classes began in
February, with evening sessions on scam spotting, cloud storage, Chat GPT and
AI, and maximizing digital workspaces. digital skills classes for tweens have
also started, along with a regular coding club for children.
15. Artworks including 19th century
paintings from the Library Archive are part of the Tauranga Art Gallery
Tauranga Moana Waterscapes: 1800s – Present, which runs through to June.
The community can view these in the exhibition curated by Ellie Smith,
alongside artworks from the Tauranga Art Gallery Collection, the Civic Art
Collection and contemporary local artists.
16. Late last year, Dusty Waddell
announced his intention to sell his surf and beach culture collection and
following numerous public calls for it to remain in Tauranga, the museum team
has secured it for the city. Amassed by Dusty over several decades, it is
arguably the best collection of its kind in the country. It includes locally-
and nationally-made surfboards, skateboards, textiles and ephemera connected to
important makers and individuals. This acquisition has intergenerational
relevance and connects to a story that resonates with and excites many local
communities.
17. The Venues & Events and Pou
Takawaenga teams have been working with local kapa haka groups Tūtara
Kauika Ki Rangataua and Te Kapa Haka o Ngāti Ranginui to ensure respectful
and authentic engagement for major events in Tauranga. This was demonstrated
recently at the South Africa versus BLACKCAPS cricket test, with a pōhiri,
call-to-field and an on-field kapa haka performance on Waitangi Day broadcast
by TVNZ. An unpaid social
media post of the performance gained significant traction with 1,400
engagements of the My Tauranga Facebook.
BLACKCAPS
cricketer Neil Wagner cemented Tauranga’s reputation as a great host city
through media coverage in the lead up to the test match;
“Tauranga
does a great job of hosting international teams and showcasing what a special
part of the world this is – and I know the BLACKCAPS and our fellow
internationals really enjoy playing here.”
Members of Te Kapa Haka o Ngati Ranginui being
interviewed by TVNZ following the call-to-field performance on Day 1 of the
test at Bay Oval.
18. Tauranga recently hosted
Oceans, New Zealand’s largest Junior Surf Life Saving championships. With
over 700 competitors from 46 Surf Life Saving clubs across Aotearoa, the event
received support from Tauranga City Council and the Tauranga Western Bay
Community Event Fund. This event is part of a series of surf life saving events
the Venues & Events team are working with, including the recent Eastern
Regional Championships and the forthcoming Surf Life Saving Nationals in
March.
19. The recent Waitangi Day
Festival and Asian Food Festival at The Historic Village each attracted
approximately 4,000 visitors, reinforcing the Village’s role as a vibrant
platform for community engagement and cultural celebration.
20. The Historic Village marketing
campaigns have resulted in significant improvements in its online presence.
Comparing January 2023 with January 2024, there has been a 49% (2,369 to 3,552)
increase in total Historic Village website traffic and a significant 267%
(1,517 to 5,577) increase in visits to the website home page.
21. Venue and Events marketing has
resulted in a notable increase in website traffic to My Tauranga - the city events website.
In January 2024, there was a 128% increase in website traffic compared to
January 2023.
22. The Emergency Management team
was involved in the Bark in the Park event in February. Emergency preparedness
is just as important for pets and animals as it is for humans and this event is
a perfect opportunity for us to talk to pet owners. We even had our own
’Stan the Dog‘ onsite to spread the word.
Tauranga
Taurikura – A city that values, protects and enhances our environment
23. Our Urban Forest team had its
application for Tauranga to be recognised in the 2023 Tree Cities of the World
accepted by the Arbor Day Foundation. The Arbor Day Foundation is part of the
Food and Agriculture Organization of the United Nations (FAO) and this
initiative is an international effort to recognise cities and towns committed
to ensuring that their urban forests and trees are properly maintained,
sustainably managed, and are duly celebrated. To be recognised as a Tree City,
a community must meet five core standards that illustrate a commitment to
caring for its trees and forest – Tauranga is now only one of four New
Zealand cities that have this recognition.
24. On 27 February, the Urban
Forest team celebrated the launch of Rakau, the new Tree Asset Management
application for managing the city’s urban forest.
The
application replaces the previous tree app, which was out-of-date and no longer
fit-for-purpose. The new app is based on the work done to support City
Operations with a field solution for the new business unit. The Urban Forest
team has worked hard alongside Council Platform managers to develop an
application which works in the field and with Council asset systems. This new
application will give the team more clarity about the quality of the
city’s tree asset, reducing risk and making the team more agile.
Additionally, data captured in the app will support decision-making around the
development of tree canopy across the city, meeting actions under the Nature
and Biodiversity Action & Investment Plan (AIP).
25. Tutarawānanga-Yatton park
(Destination Park) gardens rejuvenation, featuring a blend of cottage/native
gardens and tree arboretum, a new sealed walkway, and upgraded BBQ and shade
areas has sparked positive feedback from the community.
26. Tauranga Museum held a workshop
with Te Paerangi, the mana whenua group associated with the Takitimu Northern
Link project. Their visit to the Taonga Māori collection was to view
archaeological material deposited in the collection and learn about the process
artefacts undergo when being processed, in conjunction with iwi and hapū,
Tauranga Museum and the Ministry of Culture and Heritage Te Manatū Taonga.
Tauranga
- Tātai Whenua – A well planned city
27. The final Tauranga Youth Space
Partnership workshop was delivered on 21 February. Attended by 36 sector
leaders/workers and four rangatahi, the workshop series received positive
feedback, with extensive commentary about the strength of the community
engagement and purposeful collaboration of Council. The next steps are to
open-up a nomination process for the ‘Tauranga Youth Space Strategic
Working Group.
28. Mount Maunganui Holiday Park
has retained the 4-star plus rating for the property and achieved the Gold
Sustainable Tourism Business Award. A Gold Award recognises the best
sustainable tourism businesses in New Zealand. The park has also had a bumper
summer season, with visitor numbers up 8.5% (1,914) on the previous year. Over
December and January, the park hosted more than 24,000 visitors.
29. The City Operations
horticulture team recently cleared out two gardens to improve visibility at a
tricky site on the corner of Hewletts Road and Totara Street. Our traffic
management partner did a great job at keeping us safe at very busy
intersection. As a result, traffic, cyclists and pedestrians now have a clear
view of the roadside.
30. The Horticulture team has also
been systematically upgrading Papamoa street gardens, to get them back into
specification. With a huge number of gardens within traffic management areas, a
targeted project was completed to tidy-up and reduce the ongoing maintenance of
the splitter islands. Splitter islands require additional traffic management
controls and the gardens in this area haven’t been renewed since
installation. These will be replanted or resurfaced in Autumn. The joint effort
pulled together staff from the Structures and Natural Vegetation teams to
upgrade 30 splitter islands in three days.
31. We hosted Commissioners
Selwood, Rolleston and Wasley at our City Operations Tauriko Depot on 31
January. The team had a great time showing the Commissioners the depot and
sharing their passion for maintaining our city.
32. We recently completed the
installation of athletics throwing circles at Gordon Spratt Reserve. In
partnership with the Papamoa Athletics Club, which has more than 300 members
ranging from 3 to 14 years old, we co-funded the renewal of two shotput circles
and one discus circle with safety cage. The work was well-received by the
Athletic community, with Tatiana Kaumoana (NZ Senior Woman’s Discuss
Champion) and Harrison McGregor (Top 3 ranked Shotput Champion) turning up to
try out the new equipment and impressing the children. Build it and they will
come!
33. Detailed design for the new
Library Community Hub was completed and signed-off in February. Engagement at
events and through group presentations is receiving positive feedback about the
design and the need for this facility in the city centre.
34. Work continues in preparation
for the implementation of the Public Art Framework. A stocktake of current
public art has been completed and the new public art panel will be established
by the end of April. Proposals for new commissions will be called following the
establishment of the panel, in advance of the new funding policy going live on
1 July.
35. The Contact Centre recently ran
a day of refresher training for ex-staff across the organisation who may be
called upon to help-out with resourcing in a significant business continuity or
emergency event. This is a group of approximately 15 staff who received systems
and Knowledgebase training.
36. The LIM management team and
staff involved in natural hazards recently engaged with the Department of
Internal Affairs (DIA) regarding the drafting of regulations relating to the
new LIM legislation. This legislation will come into force on 1 July 2025.
Discussions related to options for the best framework to provide natural hazard
information to LIM applicants. This information can often be complex, but the
intent is to ensure it is as understandable as possible. The LIM and natural
hazards teams have designed a draft natural hazard framework to present this
type of information in LIMs and have shared this with DIA.
Tauranga
Ara Rau – A city that we can move around easily
37. The Mount Maunganui main beach
toilet block area had a well-deserved birthday present, with the City
Operations Walkway and Reserves Structures team clearing a couple of feet of
sand and re-establishing the boardwalk area.
Tauranga
a te kura – A city that supports business and education
38. The Natural Environment team
recently spent the morning talking with Toi Ohomai students undertaking
Certificate in Conservation (operations) study. As all three Council
representatives completed the same course, this was a valuable chance to
connect with the institute and students about where their learning and
experiences can take them. The team is looking to partner with Toi Ohomai to
provide these students with first-hand experience in several current and future
projects.
39. February saw the finale party
which celebrates the achievements of the children who finished the Kia Kaha te
Pānui reading challenge, which over a thousand children participated in
(that’s 3,000 conversations about children’s reading). We estimate
1,200 attended the party and enjoyed activities provided by Council and
community providers. The challenge itself encourages children to continue
reading through the holidays. Feedback included:
“Just
to reiterate how impressed I was, how much the kids loved it, and how lovely
the staff were. We had a different staff member for each check-in and every one
was enthusiastic and engaged with the kids. Thank you!”
“Thanks
so much to all staff involved for another fantastic summer challenge. I know a
lot of hard work and effort goes into this and it really shows. I especially
want to thank all the librarians for all the time they spent sitting down and
listening to the kids talk about their books. They asked great questions and
really engaged with the kids. Thanks for a fantastic summer at the
library!!”
40. Children’s Day - the
museum team was part of the Te Manawataki o Te Papa onsite stand during
Children’s Day on 3 March. A children’s history hunt was designed
for children under the age of 14 and the museum showcased ‘Hands on
Tauranga’ objects for families to interact with.
41. Another busy start to the year
for Hands on Tauranga. Outreach to schools is fully-booked for the term and we
continue to receive positive feedback from teachers, students and whānau,
such as:
Megan
is a natural storyteller, and is engaging and so knowledgeable, Our kids were
lucky enough to have her visit today in preparation for our visit on Friday to
The Elms. What a fantastic resource!
XX
came home one day last week after you had been in and it's all he could talk
about - he LOVED it, especially seeing and holding the artefacts. By the
sounds of it, all the kids really enjoyed it!
42. Hands on Tauranga object loans
to schools are tracking well, with many teachers taking advantage of the
service this term.
43. Our Heritage Collection
Programme Specialist recently ran a professional development day for the new
volunteer educators and guides at The Elms. This was very well received.
44. The Venue & Events team
worked with event organisers Duco, who successfully delivered the sold-out Hot
Springs Spas T20 Black Clash on 20 January, with 10,000 attending at Bay
Oval. The event was supported by the Council’s Major Event Fund,
delivering an amazing event experience for our community and attracting
visitation. The benefit of this event is also its strong broadcast coverage,
with extensive coverage of Tauranga showcased throughout the TV broadcast,
encouraging future visits to the city. This match drew an impressive audience
of 1.085 million viewers on TV1, constituting a substantial 22% of the New
Zealand population. It was the third-largest viewership in 12 months, behind
only the 2023 election and the Coronation of King Charles III.
Chief Financial Officer
Tauranga Airport
Airport Operations
45. There were 2633 flights
operated by Air New Zealand during November, December and January, up from 2587
in 2022/23, carrying 140,200 passengers compared to 126,599 passengers in
2022/23, an 11% increase. January saw a 14% year-on-year increase.
46. Flights operated with an
average loading of 90%, meaning many people wishing to travel by air are either
not being able to travel at a time that suits, or are not able to travel by air
at all. Airport management is in ongoing dialogue with Air NZ about the very
high load factors, which is a problem being experienced across the regions. Air
NZ does not have any more capacity to offer at this stage, and probably not for
the next two years, due to a number of the jet fleet having to be
out-of-service, four at a time, for urgent non-scheduled maintenance.
Airport
Development
47. The replacement of the runway
lighting, cabling and navigation aids, which are now owned by the Airport, is
now scheduled to be completed in May. The delay has been caused by supply
issues.
48. 100 new car parks were opened
mid-February, enabling work to commence on the new northern car parks and the
tie-in of new to old. This work is scheduled for completion at the end of
April, but is partially dependent on BOPRC consents for work on the Aircraft
Apron area.
49. The Fire Station project is on
track for completion in mid-March.
Strategy, Growth &
Governance
Democracy
& Governance
Election – 20 July 2024
50. 90
people registered for the Candidate Information Evening and over 120 people
attended the evening on Monday, 19 February 2024 at the Holy Trinity Church Hall90
people registered for the Candidate Information Evening and over 120 people
attended the evening on Monday, 19 February 2024 at the Holy Trinity Church
Hall. Governance expert Dr Jim Mather in the photo below gave a
presentation titled “What is great governance?”. He joined the
Commissioners, Warwick Lampp (Electoral Officer), Andrew Turner (ex-Deputy
Mayor of Christchurch City Council) Tu O’Brien, (Rangitāiki Māori ward councillor, Whakatāne
District Council), Matire Duncan (Chair Te Rangapū Mana Whenua o Tauranga
Moana), and a panel of James Denyer (Mayor, Western Bay of Plenty District
Council), Mary Dillon (Envirohub), Nigel Tutt (Priority One) and Richard Kluit
(Matua Residents Association) and Marty Grenfell (Chief Executive) was the MC
and concluded the evening on the governance and management relationship.
51. Voter registration in Tauranga
is sitting at 89.37%, as at 31 January, with 110,707 enrolled out of an
estimated 123,000 eligible voters. This percentage varies depending on
age bands, with 18-24 year olds sitting at 75.1% and over 70’s at 96.46%.
This information is updated monthly on the Electoral Commission’s website
and the Council’s election page links to this website.
52. Electoral Officer Warwick Lampp
commented that Tauranga City has benefitted from two national enrolment
campaigns by the Electoral Commission for the 2022 local government elections
and the 2023 central government elections, which has resulted in a high number
of eligible electors being enrolled.
53. Council’s electoral
campaign includes a variety of tactics to attract a diverse range of voters,
including our harder-to-reach communities, encouraging them to enrol, inspiring
them to stand, and most importantly to vote. We’ll use social media,
media, short videos, informative interviews with previous councillors and
targeted advertising throughout the campaign.
54. Community Development staff
attended the orientation week events for the University of Waikato and Toi
Ohomai (Te Pukenga), to encourage enrolments among students, and also attended
community meetings to raise awareness about the election.
55. Non-resident ratepayers
received a flyer with their February 2024 rates notices and letters have been
sent out asking current ratepayer electors to confirm they are still eligible
to vote as a ratepayer elector. This is a legal requirement each
triennial election.
56. Further information on the
elections is available on the Council’s election webpage https://www.tauranga.govt.nz/council/about-your-council/elections-2024
Takawaenga
57. Takawaenga is supporting the
Democracy team‘s drive for diverse candidates and increased voter
participation.
58. Te Rangapū Mana Whenua o
Tauranga Moana has confirmed its priorities for the coming year, as follows:
· Māori
representation in decision-making, as per the Local Government Act
· ongoing
support for papakāinga
· prioritising
the protection of the environment in the face of growth pressures, and
· strengthening
relationships through two-way conversations.
59. The Kaumatua Forum has also
confirmed its support of the above priorities.
60. LTP Submissions have
highlighted the ongoing pressure on Māori responsiveness to bureaucratic
processes. The solutions proposed have focused on developing capability and
capacity. The first can be supported through training and communications, the
second through proactive resourcing to resolve response rates and availability.
61. Takawaenga will need ongoing
support to enable Māori engagement to be fairly-resourced as the city
grows. We will continue to look for cost-effective ways to maintain a genuine
and authentic relationship with tangata whenua that helps to create the best
possible community-wide outcomes.
Corporate Services
Performance,
Monitoring & Assurance
62. Performance, Monitoring &
Assurance has worked on the following three dashboards / visual reports:
· Service
Request Dashboard: in the final stages of signoff, shows the status and volume
of service requests coming through our CCM (Customer Communication Management)
system. This provides valuable insights on the volume and type of requests
coming through, and management of active requests within teams across council.
· TTOC
works closely with Police by mapping incidents over the summer period. The police
often contact TTOC to help in locating and tracking incidents using the
team’s extensive CCTV system. The GIS team is working on the possibility
of creating a live feed from TTOC into the GIS system, to provide further
insights.
· The
GIS team has also been working on the development of a 3D model of the city.
Updates over the past few weeks have seen the model incorporate city plan
zones. Of note is the availability of information on council assets, including
the height, age and species of the trees below:
People,
Performance & Culture, Health & Safety
63. Staff turnover is one
measure we use to determine employee engagement, with employee surveys (My Team
Pulse) being the primary data source. The next council-wide My Team Pulse
is scheduled for March. Teams in Community Services, Corporate Services and
Infrastructure will receive the survey on 11 March, with the remaining groups
on 13 March. The team is working with people leaders to support the debrief
process, with additional support planned for new people leaders to help
orientate them to the ISL dashboard and interpret the results. Further pulses
are scheduled for June and September
Digital
Services
64. The Digital Services team took
part in a volunteering day on 7 February, involving a community effort to
clean-up and remove rubbish from the Waikareao Estuary. Groups of 5 or 6
people were given a zone to work in and not only enjoyed themselves, but
collected 150kg of waste. Downer provided an after-event BBQ.
65. Artificial
Intelligence (AI) - over the last two weeks, we have seen a rise in the
number of AI services and tools being (or about to be) imbedded in the common
tools we use, such as Adobe Reader and web browsers. This poses a risk to the
Council being able to meet its privacy obligations. The Digital Service teams are looking at how we can put in place
lighter review processes to minimise the risk posed by these services and
tools, as we do not have the capacity to run full security and privacy reviews
on every service/tool currently in use.
66. Security
Operations Update - our Security Operations
Provider (PWC) is investigating and closing an average of 300 cases (suspected
incidents) per month and escalating to the TCC team and average of 11 validated
threats for further investigation. This significantly reduces the amount of
time our internal team needs to spend cutting through the noise, and allows
them to focus on genuine threats, as well as investing time in improving our
overall security position. PWC gives us the visibility to see what is
going on with a security lens across our environment, and with 24/7 monitoring,
we are able to respond as the event happens.
Community
Relations
67. Media - December saw the Media Impact Score (MIS) rise almost a point
to 2.8, the highest level in almost two years. Coverage was overwhelmingly
focused on recreation & environment themes and covering the opening of a
number of projects led by Spaces and Places. In January the MIS dropped to 2.0.
Negative coverage was centred around political criticism of the long-term plan
and commissioners' commitment to continue setting the plan, as set out in their
Terms of Reference.
68. Social
Media - the organic posts with the largest
reach in January were:
· Road
closures for the Sikh Parade – 72k audience reach / 3.7k post engagement
- 75 comments and 98% positive reactions.
· Mount
Maunganui roundabout - Smiley face Poll - 22k audience reach / 5.1k post
engagement - 266 Comments and 100% positive reactions.
69. The Community
Relations team plans to produce more content and quick polls like this which
capture the imagination of the community and provide simple ways for people to
have their say.
Regulatory & Compliance
Building
Consents
70. Building Services received 103 Building
Consent and Amendment applications in January, for a total of 1201 applications
year-to-date (YTD). While this year is slightly up compared with January 2023,
it is around half of the average January volumes in 2019-2022. The YTD figure
is 7% less than the same period in 2022, but 30-40% down compared with 2019
– 2021.
71. We granted 135 consents and
amendments in January, for a total of 1174 YTD. The volume of consents granted
is also down compared with previous years, reflecting the reduced number of
applications received. We refused one application in January for a total of 53
applications refused YTD.
72. The proportion of consents
granted within statutory timeframes dropped to 78% in January. Every consent
that exceeds the 20 working day timeframe is investigated, and the reason for
not meeting the timeframe is recorded. This month, the reduced compliance rate
was influenced by the granting of a number of very old consents; an error in
Objective Build which affected a small number of consents; and the
non-availability of some of our specialist staff and contractors (particularly
structural engineers and development engineers) over the summer break. The
issue with Objective Build effectively delayed the receipt of Request for
Information responses from customers and understandably caused some frustration
for our staff and customers. However, we are satisfied that this issue has now
been fixed and we have not seen any recurrence.
73. Over the past three months, we
have put a particular focus on getting our backlog of historic applications
out. We had 94 applications in progress that were already over day 20 at the
start of October. By the end of January, that had reduced to only 22 of those
applications still in progress. Further, if you look at the consents granted in
January that were received in the three months prior to granting, 96% of these
were granted within statutory timeframes. These figures are significantly up on
previous results.
74. Inspection wait times for
standard (45-minute) inspections have remained low, generally around 24 hours,
whereas for our most complex inspection types (for instance R3 Finals) the lead
time has hovered around three or four days for most of January. Inspection
numbers remain roughly 20% down on previous years, with around 400 inspections
completed most weeks. Because wait times are low, there is reduced demand for
our remote and weekend inspections.
75. We issued 83 code compliance
certificates (CCCs) in January, for a total of 984 YTD. The CCCs issued related
to the construction of 20 new residential units. Our compliance with statutory
timeframes has remained consistently high, with 98% being issued within 20
working days.
76. The
number of new dwellings consented and granted in January was significantly
below the forecast demand, with 29 units consented and 20 receiving CCC
compared with a forecast demand of 93 per month. The rolling 12-month total,
covering the period February 2023 to January 2024, is 655 units consented and
849 units receiving CCC which is 58% and 76% of the forecast demand,
respectively.
77. We received confirmation that
the last of our non-compliances from our October IANZ assessment was closed on
2 February. As a result, our accreditation has been confirmed for another two
years. The IANZ assessor also noted: “It was a pleasure to work with
you, and congratulations to you and your team for all the hard work and being
positive and collaborative”
78. The
number of building compliance investigations commenced has increased slightly.
We received 29 complaints in January compared with 22 in January 2023. However,
anecdotally, our team has noted that there appears to be more building work
proceeding without building consent than previously experienced. This is often
a trend observed during periods where the building industry is struggling and
individuals attempt to cut corners more frequently. Prompt and effective
response to these complaints is particularly important.
79. Our
Pool Safety Compliance Officers inspected 76 swimming pools during January.
Five of these were found to be non-compliant but were able to be remedied by
the end of January. Eight further properties were visited, but the pools were
unable to be accessed.
80. Our
Building Warrant of Fitness programme continues to perform well. 105 BWOF were
due in January and 82 were received on time and demonstrated compliance. In
addition to the BWOF process, 33 onsite audits were completed and 27 of those
passed. Of the 23 BWOFs not received on time and 6 failed onsite audits, only 7
required the issuing of Notices to Fix in order to achieve compliance, whereas
the rest were able to be resolved in a timely manner without formal
enforcement.
Environmental Regulation
Alcohol Licensing
81. Between 1 and 31 January, the Alcohol
Licensing Team forwarded 119 various alcohol licensing applications to the
District Licensing Committee for consideration and determination. A breakdown
of the applications is provided in the table below:
|
Applications forward to the District
Licensing Committee
|
|
Application Type
|
Number
|
Year to Date
|
|
OFF Licence (New)
|
1
|
3
|
|
OFF Licence (Renewal)
|
8
|
26
|
|
ON Licence (New)
|
2
|
19
|
|
ON Licence (Renewal)
|
5
|
51
|
|
Club Licence (New)
|
|
|
|
Club Licence (Renewal)
|
1
|
9
|
|
Temporary Authorities (ON & OFF)
|
4
|
27
|
|
Manager (New)
|
48
|
228
|
|
Manager (Renewal)
|
42
|
163
|
|
Special Licence
|
8
|
281
|
|
Total:
|
119
|
807
|
82. The team also completed 15
inspections within this period, ensuring that licensed premises were being
operated and managed as required under legislation. Year-to-date, the team has
inspected 116 licensed premises. These inspections are both scheduled and
unscheduled. Two of these involved after-hours inspections of two large
events: “One Love” held over two separate days at two separate
locations; and the recent “Black Clash” cricket game at Bay Oval.
These events attracted an estimated 12,000+ and 10,000+ patrons respectively.
According to the licensing inspectors who monitored these events from an
alcohol management perspective, they were very well-managed.
83. Three infringement notices have
been issued to licensed premises for having no duty manager present onsite
during a premises visit. This is in direct contravention to the conditions of
the alcohol licence.
|
Enforcement
|
|
|
Number
|
YTD
|
|
Infringements
|
3
|
13
|
|
ARLA Suspensions
|
0
|
6
|
|
ARLA Cancellations
|
0
|
0
|
|
Total:
|
0
|
19
|
District Licensing Committee Hearings
84. During this latest period, two
applications were referred to hearings for determination by the District
Licensing Committee (DLC). These applications were for:
· A
new on-licence for a bar called “Absolute Vibes” in Mount
Maunganui, which was opposed by the inspectorate; and
· A
renewal of an off-licence for ‘Fresh Choice Papamoa’, which was
opposed by the Medical Officer of Health.
85. The first hearing for
“Absolute Vibes” was held, and although the inspector outlined her
concerns around the owner’s experience to manage such a high-risk venue,
the District Licensing Committee decided to grant the licence with some stringent
conditions. The second hearing did not go ahead due to the withdrawal of
opposition by the Medical Officer of Health.
|
District Licensing Committee Hearings
Held
|
|
Number
|
YTD
|
|
On Licence
|
1
|
7
|
|
Off Licence
|
1
|
4
|
|
Club Licence
|
|
|
|
Manager
|
|
7
|
|
Temporary Authority
|
|
3
|
|
Special Licence
|
|
|
|
Total
|
2
|
21
|
Environmental Health
86. Verification,
registration and service request information is provided below.
|
|
January 2024
|
YTD
|
|
|
Verifications of Food businesses
|
37
|
371
|
|
|
Of the 371 verifications conducted in the year to
date, 12 received an ‘unacceptable outcome’.
An unacceptable outcome means that the business had a
number of non-conformance’s (or a non-compliance) with requirement/s
that need to be resolved, and the business’s verification frequency
will increase until more compliance is achieved.
When a food business receives an unacceptable
outcome, they must gain two acceptable outcomes before their verification
frequency can be decreased.
|
|
Registrations
|
January 2024
|
YTD
|
|
|
Food Registrations - New
|
11
|
143
|
|
|
Food Registrations - Renew
|
38
|
410
|
|
|
Health Registrations – New
|
1
|
7
|
|
|
Health Registrations - Renew
|
1
|
151
|
These are generally renewed August, September,
October
|
|
Registrations
|
January 2024
|
YTD
|
|
|
Food Registrations - New
|
11
|
143
|
|
|
Food Registrations - Renew
|
38
|
410
|
|
|
Health Registrations – New
|
1
|
7
|
|
|
Health Registrations - Renew
|
1
|
151
|
These are generally renewed August, September,
October
|
Matters of Interest
87. After a great
start to the year, verifications are now slightly under target due to losing
two verifiers and an administration technician in the last few months. While we
have a new verifier and administration officer (both starting in March), we
expect that verification targets will be affected in the coming months. We are
investigating whether we can find a contractor to assist with these, as our
current contractor does not have the capacity to take on further verifications
this year.
88. The Ministry
for Primary Industries has a proposal out for consultation in which they
propose to charge levies to all domestic food businesses each year to cover
some of the costs of their agencies activities.
89. It is proposed
that every domestic food business will pay a levy of $57.50 per year,
increasing to $115.00 per year over 3 years. The proposed levies will be
in addition to the fees these businesses currently pay Council for the delivery
of registration and verification services.
90. In addition,
MPI proposes that Councils collect this money from food businesses on
MPI’s behalf. Staff will be preparing submissions in relation to these
changes.
Animal
Services
91. Actions taken in relation to
Animal Services complaints received for January and YTD are provided below:
|
|
Warnings / Notices
|
Abatement Notices
|
Dangerous Menacing Classifications
|
Infringements Issued
|
Prosecutions Commenced
|
|
Jan 2024
|
Barking - 55
|
|
Dangerous - 0
|
|
|
|
Roaming - 28
|
0
|
Menacing - 7
|
24
|
1
|
|
Aggression - 10
|
|
Section 62 Muzzle - 1
|
|
|
|
YTD
|
Barking 263
|
|
Dangerous - 1
|
|
|
|
Roaming 117
|
15
|
Menacing - 18
|
590
|
3
|
|
Aggression 37
|
|
Section 62 Muzzle - 15
|
|
|
92. The number of registered dogs
(YTD) has increased by 483 compared to 31 January 2023. We are projected to
exceed 16,000 ‘known dogs’ in the city by 30 June.
|
Year To Date
|
Jan 2023
|
Jan 2024
|
|
% Of All Dogs Registered
|
93.8
|
95.1
|
|
% Compliance Rate
|
96.4
|
99.5
|
93. As
officers visit known unregistered dogs, they are finding that up to 35% of
these animals are either no longer alive or are no longer at the last known
address. The ‘compliance rate’ is the total of
known dogs that are either registered or have received an infringement for
failing to register.
94. In January, the most
significant matter dealt with was a search warrant executed at a Papamoa
property, with support from Police and SPCA. This was the result of a large
number of complaints from the neighbouring community and saw Council’s
largest-ever seizure of dogs from a single property. 13 German shepherds were removed
for multiple breaches of the Dog Control Act, including:
· 12
Unregistered dogs
· Failure
to microchip
· Breach
of a barking abatement notice
· False
statement on a dog registration form
· Keeping
more than two dogs per occupier of property
1. All
the dogs were under-weight and had health issues. The SPCA also removed 40 cats
from the property. Council is considering enforcement action.:
|
|
January 2024
|
YTD
|
|
Bus Lanes
|
358
|
7237
|
|
Parking
|
4666
|
36635
|
|
Freedom Camping
|
166
|
503
|
Environmental
Planning
96. 436 applications for resource
consents and other associated approvals have been received so far in the
2023/24 financial year to 31 January. Application numbers are currently 24%
higher than at the same time in 2022/23, with the number of applications received
in January being notably higher than previous years. The majority of
applications (63%) relate to resource consents for land use or subdivision.
97. In the 2023/24 financial year
to date, Council has issued decisions in relation to 388 applications, 254 of
which were for resource consents. Timeframe compliance for new applications
(i.e. applications received since 1 July 2023) is currently 86%.
98. As noted in the previous
report, ongoing process improvements have resulted in time spent processing resource
consents being much more accurately captured, resulting in an approximately 66%
increase in the average cost for resource consents. This is an important step
for ensuring planning services operate on a “user pays” basis.
However, the associated increase in costs has also resulted in an increase in
the number of objections to fees and charges for resource consents.
99. In the financial year to date,
Staff have conducted development contribution assessments for 813 building
consents, totalling $11.4 million in contributions; and 229 resource consents,
totalling $5 million in contributions. Council continues to receive a number of
requests for deferrals for payment of development contributions. There are
currently 49 deferral agreements in place, dating back to 2021, with an
approximate value of $7 million (noting that deferred payments are subject to
the LGFA interest rate).
100. Staff are currently progressing an
improvement for how water services are considered in planning processes, which
will allow development engineers to easily view capacity information for our
water, wastewater, and stormwater networks. This ensures that the appropriate
internal teams are consulted throughout the resource consent process, while
also streamlining the review process to decrease the time required for review
Environmental
Monitoring
101. Staff have responded to 196 RMA incidents
and monitored 521 resource consents in the financial year to date.
102. A total of 3629 noise complaints have been
received in the financial year to date, with 973 requiring a response.
103. Staff continue to see a high number of
noise complaints through the beginning of 2024, which is in line with
expectations around summer activities.
104. Council is currently in the process of
rolling-out a significant upgrade to the platform used to manage environmental
monitoring and enforcement, which will see the function transition into SAP.
This will provide improvements for the management of Council’s Compliance
Monitoring and Enforcement functions under the RMA, by ensuring it is
integrated with the consent process, while also allowing greater insights into
trends and observations from compliance monitoring.
Notable
applications/incidents:
105. On 27 February, Council made a decision in
relation to an application for a housing development by Wolfbrook on Ridge St,
Otumoetai. The proposed development drew significant interest from local
residents, with concerns being raised in relation to density and character.
Following thorough consideration, it was decided that the thresholds for
limited or public notification were not met and the application was approved on
a non-notified basis. Staff have proactively communicated this outcome with
residents and provided full information in relation to the decision making
process.
106. An application from Structure Properties
Ltd to develop a site on Hinau Road, constructing an eight-storey building with
a proposed height of RL 34.0m, providing up to 65 residential apartments, was
publicly notified on 9 February, with the opportunity for submissions closing
on 8 March. Given the scale of the proposed development, this was expected to
generate significant public interest.
107. As noted in previous reports, the EPA has
appointed a panel to consider the Sanderson Group’s Pitau Road project,
which has been referred via the COVID-19 Recovery (Fast-track Consenting) Act
2020. The panel consists of Mike Doesburg (Chair), Paora Stanley and Gavin
Kemble. Relevant local authorities, iwi authorities and treaty settlement
entities must be invited to comment on the application, as well as owners and
occupiers of land adjacent to the land on which the project is to be
undertaken. Comments are due by 20 March.
108. On 9 January 2024, independent hearing
commissioners made a decision in relation to an application from Higgins Group
Holdings Ltd for a Regional Council resource consent in relation to the air
discharge from its Mount Maunganui facility. The commissioners approved the
application for a short term, and subject to Higgins installing a higher stack,
reflecting a view that the discharge is only acceptable with some additional
mitigation and for a shorter timeframe before more significant and fundamental
upgrades would be required. The decision included clearly-defined requirements
for Higgins to apply for and obtain a resource consent from TCC for the increased
stack height within six months of the decision, or to cease operations. The
corresponding application was received on Friday 16 February and is currently
being processed by staff.
109. A proposal for the 115 unit “Karaka
Pines” retirement village in Papamoa was recently notified on a limited
basis, with Nga Potiki the only affected party notified. This development, as
proposed, will require a pump station to be upgraded and planning and city
waters staff are working together to understand relevant timelines for
decision-making.
110. Council is currently processing an
application from Kainga Ora for earthworks in relation to its future Tauriko
West development. The application is being processed by an independent
consultant, jointly with the Regional Council consents.
Key
Account Management
111. Our Key Account Management function
continues to support the delivery of excellent regulatory outcomes (primarily
operating across the Environmental Planning and Building Services teams, while
working closely with Infrastructure), providing a single point of contact for
engagement and communication with applicants and their teams.
112. We have recently introduced a new service
called Engineering Concept Consultation. The purpose of this service is for
developers to engage with Council asset managers to discuss challenges and
opportunities with proposed projects. It enables those developers to inform the
design of their projects in a manner that can be consented when they make an
application. Both services are cost-recovered and accessed through our website.
113. Key projects/customers include the Civic
Precinct redevelopment, The Strand, Memorial Park, 2 Devonport Road, 90
Devonport Road, Haumoana private hospital, Northern Quarter, Ministry of
Education, Fosters Construction, Wolfbrook Residential Limited, Ministry of
Justice, Group Home Builders, Spaces and Places capital project delivery, Mike
Greer Homes, Pukaingaturu B18 Trust, Pitau Street project, Kainga Ora for
Ferncliffe Farm, Barrett Homes, Northern Quarter, Classic Developments, Tasman
Tourism Limited, Total Fitouts BOP, and Te Whatu Ora. We continue to receive
strong interest in this service and continue to grow our portfolio of customers
in this area.
City Development &
Partnerships
City Partnerships
114. A grant of
$7.324 million has been confirmed by the Local Government Flood Resilience
Co-Investment Fund for the two landslides in Maungatapu (as a result of Cyclone
Gabrielle).
115. We hosted a
workshop, which included representatives from Tourism Bay of Plenty, Priority
One and the Tauranga Business Chamber, to test support for a new city
partners’ programme to replace the previous Project Tauranga programme.
116. We are currently
recruiting across a range of channels for a new Tauranga Art Gallery Trust
trustee, with applications open until 20 March. More information is available
at www.tauranga.govt.nz/cco
117. CCO half yearly
reports are due on 29 February and will be presented to the 8 April Council
meeting.
118. The City
Partnerships Specialist is supporting the Jazz Festival working group with its
promotion of Jazz Fest through the ‘It’s on in our City
Centre’ campaign. This includes a schedule of musicians to play in Wharf
Street over the three weekends prior to Jazz Fest.
119. Our City Safety
and Engagement Advisor continues to work closely with various agencies and
stakeholders in response to recent antisocial behaviour, particularly around the
Edgewater Sails area.
120. City
Partnerships Specialists are working with the Tauranga Business Chamber and
Downtown Tauranga to roll-out four workshops for city centre businesses,
including one focusing on safety and security in April, to be attended by NZ
Police. Other workshops planned include “Strategic planning and digital
marketing” in March, as well as “Financials and commercial
leasing” in May. These have been created following feedback through the
Business Navigator Programme and funded through the City Centre Development
Incentive Fund, with no cost for attending businesses.
121. Meetings have
been held with the University of Waikato to discuss city centre transport plans
and how these align with campus development.
122. Speaking
engagements and walking tours continue to promote the vision for the city
centre. Upcoming events include Tauranga Property Investors Association and
University of Waikato student population.
Library and Community Hub
123. Certificate of
Acceptance has been issued for the temporary sheet piling completed along the
Wharf Street boundary.
124. The inground
services and structure “Building Consent 2” was lodged in December
and we anticipate it will be approved in April.
125. Building Consent
3, which includes architectural, structure and building services, will be
lodged in early-March.
126. Rammed Aggregate
Piles (RAPs) are underway and at the current pace, the 900+ piles will be
completed in mid-March.
127. The detailed
design package has been issued to complete the QS for tender estimate and the
contractor to commence pricing. The QS will undertake an assessment of the
final tender received as part of the assurance process.
Piling
rig in action on the Library and Community Hub site.
Civic Whare / Exhibition Centre / Museum (CWEM)
128. Developed design
documentation is currently under review for feedback into detailed design. The
100% detailed design is due on 30 May 2024.
129. Refinement of
the façade, as a result of value-engineering work, is now being
incorporated into the developed design package.
130. Currently
developing early procurement and enabling works packages for the project to
mitigate supply chain risks, particularly relating to façade, structure,
and ground improvement works.
Tauranga Art Gallery
131. Building Consent
documentation is being prepared and peer reviewed. We are expecting to submit
the consent by mid-March for the original scope of works plus the seismic
upgrade.
132. Critical asset
management items are currently with the design team to provide proposals and
this scope has been signed-off by the Tauranga Art Gallery Trust.
IT and Security
133. We are in the
process of standing up the digital delivery team for 90 Devonport Road and
aligning the required delivery activities with the build programme.
134. We have
developed a high-level view of opportunities to include technology across the
Waterfront and public realm projects. This includes provisions for projecting,
programmable lighting, sensory audio, and event services, along with digital
signage/display and kiosk opportunities. This work balances enabling future
digital development with providing technology upfront, enabling flexibility of
delivery over time.
Northern Seawall Renewal, Shared Pathway and Park North Replacement
Seawall
135. Compaction
testing has been completed for the Tranche 1 promenade subgrade. Excavation
works for the gardens, footpaths and boardwalk areas for Tranche 2 is in
progress. Work on the seawall component of Tranche 2 is progressing well
with the underwater works completed. Silt curtains for Tranche 3 were installed
and excavation of the seabed is almost complete.
Construction of the seawall, footpath, boardwalk and
gardens.
Playground
136. The 100% developed design for the
waterfront playground has been completed, with cost estimate due on 1 March and
the detailed design due 4 March 2024.
137. The Request for Proposals for the
specialised feature tower and associated play equipment closed on 7 February
with final tender evaluation underway.
Central Plaza
138. Landscaping detailed design was received
on 23 February and is currently being reviewed. Detailed design for the amenity
block is due 19 April. The project team is finalising the interior
specifications with the TCC Facilities and Spaces & Places Teams.
Te Hononga ki Te Awanui (Harbour Link) Stage 1: Boardwalk and
Underpass
139. Works
on the Boardwalk are progressing well, with the construction of the northern
abutment now completed ahead of schedule. The southern abutment top level is
currently being filled and is scheduled for completion by 1 March. Piling has
commenced from the southern end of the boardwalk with three 24-metre-long piles
having been successfully installed with another 28 piles scheduled to be
completed by 19 April.
140. Installation of the underpass decking has
commenced with the patterned Corten Steel ceiling to be installed sooner than
programmed.
141. The project is on track for September
completion.
Completed
northern abutment. Installed piles. Underpass decking surface.
Masonic Park
142. Site works are progressing well, with the
balance tank completed and stormwater system being installed. Engagement with
nearby food and beverage operators and the Tauranga Art Gallery is continuing
to reduce disruption during construction.
Masonic Park.
Dive Crescent Carpark
143. Crossroads is
scheduled to commence removal and construction of the new fence in March, with
planting to commence when weather conditions become more favourable in
late-April/early-May.
144. We are exploring
options to drive posts into the ground to avoid any potential disturbance to
contaminated soil.
Beacon Wharf
145. A resource consent
has been approved to commence removal of contaminated soil from the southern
tip. We are awaiting approval of the building consent exemption for the gangway
abutment. The revised project completion is the end of May.
146. Piles for the
pontoon are scheduled to commence in late-March.
90 Devonport Road
(Civic Administration Building fit out)
147. Construction of
the base build has passed the halfway stage with the commencement of the
internal interconnecting stairs installation.
148. Further consents
have been granted this month for the Main Contractor Hard Fitout (MCHF),
Subdivisional Hard Fitout (SHF), and the amendment for the interconnecting
stairs.
149. An open tender RFP
for the building furniture requirements is being finalised and will be
advertised on GETS in early-March.
Internal
interconnecting stairs.
Façade installation from Devonport Road.
483 Cameron Road
Indoor Courts
150. The purchase and design works commenced in
January, with the purchase becoming unconditional on 31 January and settlement
on 1 June.
151. Construction is due to commence in
early-June and be completed in late-September.
Elizabeth Street
East/Tunks Reserve
152. Lighting of the
site, including the stairs and pou, has been completed to create a well-lit,
safe and attractive environment at night.
Tunks Reserve in the
evening.
Memorial Park Aquatic
Centre
153. The preferred
concept option has been refined and is currently being re-priced for the
Business Case in March.
160-176 Devonport
Road / Second Avenue Temporary Carpark
154. Further asbestos
has been found imbedded in the concrete slab, delaying the handover to the
civil contractor. The three-month Civil Works Contract to establish the car
park will commence following clearance and will include the relocation of the
Masonic Park bus shelter and Midnight Sun artwork, providing amenity to
Devonport Road and a cycle parking shelter.
City Centre car parking occupancy data
155. Elizabeth Street:
· High
demand on Tuesdays and Wednesdays in November, reaching 85% at peak.
· Demand
has steadily dropped since, in line with work habits.
· Peak
demand in January on Tuesdays barely getting past 50% occupancy.
156. Spring Street Information
· Steady
and low demand in the Spring Street parking building over the past 3
months.
· Highest weekend use of any building over January
reaching over 30% occupancy.
· Wednesday is the busiest day, as opposed to Tuesday for
January.
157. City Centre Information
· Demand remains lower in 2024 and isn‘t
expected to pick-up until March. A drop in demand over the summer period is
expected.
· There has been no impact on parking demand with the closure
of the Waterfront Carpark.
· Busiest day of 2023 was 12/06/23.
· Occupancy in the city centre parking zone hovers between
60% and 70% in peak times (Tue-Wed-Thu).
City Development
158. City Centre portfolio
governance has been established to take a place-based approach to minimising
disruption and maximising efficiencies across the city centre projects and
activities. Work includes visualising and reporting on the full portfolio of
projects and activities occurring across the city centre, so we can collaborate
and communicate with stakeholders on a more agile basis.
159. The City Centre Signage
and Wayfinding Masterplan is in development with mapping underway and concept
designs in review. This project will allow us to take a more holistic approach
to navigation, signage and wayfinding across the city centre and other
projects. The project has a focus on pedestrian wayfinding to key destinations,
and opportunities for telling stories across our city centre spaces.
160. Placemaking improvements
for the city centre are in development, with a consultant selected to scope and
deliver a programme of amenity lighting improvements to improve the perception
of safety and provide for moments of ‘surprise and delight’ along
key walking routes, with a focus on encouraging visitors to utilise carparking
buildings.
161. Aspirations to improve
the playful nature of the city have progressed with a plan for delivery of
‘play-along-the-way’ on key city centre routes to and from
carparking buildings to the new Waterfront playground moving into
implementation.
162. Design for the Red Square
sanctuary space is in development and includes provision to install the first
commission of the city’s new public art trust FONT, which has selected
Peata Larkin as their first artist.
Communications and Engagement
163. We continue to share the
journey of our city centre transformation with the wider community, using
various channels such as media stories, social media, Weekly Bulletin, City
News, the Council website, and by utilising partner channels such as Downtown
Tauranga and Priority One. We have also been rolling out It’s On! project
signs to raise awareness on-the-ground, so people walking past can read more about
the development and understand what is coming.
New project
signs up on the waterfront.
Newspaper
advertorial in Bay of Plenty Times and Weekend Sun highlighting completed city
centre projects and additional developments underway.
164. Positive city centre
media coverage so far this year has included:
· NZ’s largest timber office building taking shape in Tauranga
CBD: We hosted Sam Kelway, TVNZ reporter, for an inside look at our future
office block. The story aired on TVNZ 6pm News on 30 January and was shared online and pushed through the 1News
Facebook page.
· Tauranga CBD retailers praise efforts to
tackle shoplifting, anti-social behavior: An article featured in Bay of Plenty Times on 4 March highlighting the positive
difference Paul Mason, city safety
and engagement advisor, has made to improving safety in the city centre.
· Pohutakawa move: The careful relocation of a
pohutakawa tree from Tauranga waterfront was shared on Tauranga City Council
Facebook page and was picked up by The Breeze on 15 February, with the
presenters discussing the safe tree relocation and the exciting transformation
of the city centre.
· "We've got some sunny years ahead"
– Sam Uffindell: A positive organic story on SunLive,
on 28 February with local MP San Uffindell supporting the transformation of the
city centre.
· A media release giving
an overview of what to expect at Children’s Day was issued on 9 February
and coverage appeared on Sunlive.
· A media release about the
construction zone opening at Te Manawataki o Te Papa was issued on 27 February
and coverage appeared on Sunlive as well as
an interview with Gareth Wallis on The Breeze. The ‘Kidstruction
Zone’ was also shared on Facebook, garnering significant engagement and
positive sentiment.
Attachments
Nil
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Ordinary
Council meeting Agenda
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18
March 2024
|
13 Public
excluded session
Resolution to exclude
the public
|
Recommendations
That the public be
excluded from the following parts of the proceedings of this meeting.
The general subject
matter of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48 of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
|
13.1 - Public Excluded Minutes of the
Council meeting held on 26 February 2024
|
s7(2)(b)(ii) - The withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information
s7(2)(h) - The withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
s7(2)(i) - The withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
|
13.2 - Spaces and Places -
Construction Project Partner Procurement Strategy
|
s7(2)(b)(i) - The withholding of the information
is necessary to protect information where the making available of the
information would disclose a trade secret
s7(2)(b)(ii) - The withholding of the information
is necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information
s7(2)(g) - The withholding of the information is
necessary to maintain legal professional privilege
s7(2)(h) - The withholding of the information is
necessary to enable Council to carry out, without prejudice or
disadvantage, commercial activities
|
s48(1)(a) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
|
13.3 - Direct appoint Rolco to a
programme of concrete pavement works.
|
s7(2)(i) - The withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
|
|
Ordinary
Council meeting Agenda
|
18
March 2024
|
14 Closing
karakia