Agenda of Tauranga Public Transport Joint Committee meeting

Terms of reference – Tauranga Public Transport Joint Committee

Membership

Chairperson	Chair Anne Tolley
Deputy chairperson	Cr Andrew von Dadelszen
Members Bay of Plenty Regional Council Tauranga City Council External Member (non-voting) Waka Kotahi NZ Transport Agency	Cr Paula Thompson Cr Andrew von Dadelszen Chair Anne Tolley Commissioner Stephen Selwood Jessica Andrew TBC - Alternate
Quorum	Two members, consisting of half the number of members, of which one must be from each respective Council.
Meeting frequency	Bi-monthly or as required by the need for decisions.

Appointment of the Chair and Deputy Chair and associated administrative support to be rotated between the two partner councils on an annual basis.

Purpose

Provide strategic and operational advice and direction for an integrated public transport system for Tauranga city and monitor implementation delivery.

The aim is to ensure that decisions in relation to all relevant parts of the transport system are taken collectively, and deliver outcomes that are greater than the sum of these parts. These outcomes are set out in the Urban Form and Transport Initiative (UFTI) Programme Business Case and Tauranga Transport System Plan (TSP).

Role

The Tauranga Public Transport Joint Committee is a joint committee of Bay of Plenty Regional Council and Tauranga City Council that report to their respective councils.

The area covered by the Joint Committee extends to the Tauranga City Council boundaries. The role includes:

· Enabling integrated decision making for Public Transport in Tauranga City.

· Preparing and reviewing a Tauranga City Integrated Public Transport Work Programme.

· The Work Programme to include:

o Projects and business cases as outlined in Annex 1 (and prioritised accordingly).

o Providing advice and guidance on Tauranga-specific content of the Regional Public Transport Plan (RPTP), for consideration by the Public Transport Committee.

o RPTP policy implementation in relation to the Tauranga City Council area.

o Tauranga city parking strategy and implementation.

o Travel behaviour management programmes (including The Wednesday Challenge).

· Funding and financing (includes updates on Tauranga road pricing, bus fares, parking charges and third party funding).

· Monitor and review the implementation of the Work Programme.

· Receive reporting on the performance of public transport services and infrastructure, and making recommendations for improvement.

· Provide quarterly implementation updates to the Public Transport Committee.

For the avoidance of doubt, the Joint Committee’s role does not include adopting, varying or renewing the Regional Public Transport Plan, which is a function of the Regional Council.

Reports to the Joint Committee will be prepared in partnership between the two councils. Where differences of view at officer level are apparent, these will be clearly set out in order for Councillors and Commissioners to make an objective and balanced decision.

Power to Act

To make all decisions necessary to fulfil the role and scope of the Joint Committee; with relevant powers delegated from the respective council committees.

Any recommendations that impose financial commitments to either party are to be referred to the respective councils for approval.

Any variation to the Joint Committee’s terms of reference are by formal agreement by both councils.

Power to Recommend

The Joint Committee has a recommendatory power in relation to Tauranga City public transport matters to be considered as part of the Regional Public Transport Plan (RPTP) process.

Adopted by Tauranga City Council – 8 February 2022

Adopted by Bay of Plenty Regional Council – 17 February 2022

Annex 1: Projects and Business Cases

Priority Projects

The following projects are to be implemented, commencing in the next six months:

· Tauranga CBD Interchange Temporary Relocation.

· Bus Stop Improvements.

· Bus Shelter Improvements.

The following projects are to be implemented, commencing in the next twelve months:

· Low Cost Low Risk projects relevant to public transport.

· Tauranga Network Refresh Phase 2.

Business Cases

The following business cases will be progressed, broadly in priority order:

· Tauriko Early Works.

· Arataki Bus Interchange.

· Public Transport Services & Infrastructure.

· Tauriko Long Term.

· Hewlett’s Road Sub-area.

· Turret Road / 15^th Avenue.

· Cameron Road Stage 2.

· Accessible Streets Area A (Mount / Papamoa / CBD).

· Accessible Streets Area B (Otumoetai / Bellevue / Brookfield).

Operations

Matters could include:

· Coordination of highway works to minimise bus service disruption.

· Bus service and work programme disruptions as a result of COVID-19.

UNCONFIRMED Tauranga Public Transport Joint Committee meeting minutes

1 May 2024

MINUTES

Tauranga Public Transport Joint Committee meeting

Wednesday, 1 May 2024

Order of Business

1 Opening karakia. 3

2 Apologies. 3

3 Public forum.. 3

4 Acceptance of late items. 3

5 Confidential business to be transferred into the open. 3

6 Change to order of business. 4

7 Confirmation of minutes. 4

7.1 Minutes of the Tauranga Public Transport Joint Committee Held on 5 December 2023. 4

8 Receipt of minutes for information. 4

8.1 Minutes of the Tauranga Public Transport Joint Committee Workshop meeting held on 28 February 2024. 4

9 Declaration of conflicts of interest 4

10 Business. 4

10.1 15th Avenue to Welcome Bay SSBC Update. 4

10.2 Tauranga City Council and Bay of Plenty Regional Council Update Report - May 2024. 5

10.3 Tauranga Public Transport Joint Committee - Projects Update - May 2024. 6

11 Discussion of late items. 6

12 Public excluded session. 7

12.1 Public Excluded Minutes of the Tauranga Public Transport Joint Committee Meeting held on 5 December 2023. 8

12.2 Public Excluded Minutes of the Tauranga Public Transport Joint Committee Workshop on 28 February 2024. 8

13 Closing karakia. 8

Resolutions transferred into the open section of the meeting after discussion. 8

MINUTES OF Tauranga City Council

Tauranga Public Transport Joint Committee meeting

HELD AT THE BoP Regional Council Chambers,

1 Elizabeth Street, Tauranga

ON Wednesday, 1 May 2024 AT 10.30am

PRESENT: Commission Chair Anne Tolley, Cr Andrew von Dadelszen, Commissioner Stephen Selwood, Cr Paula Thompson.

IN ATTENDANCE: Tauranga City Council

Nic Johansson (Head of Transport), Tom McIntyre (Team Leader: Transport Development), Craig Dunlop (Principal Investment Advisor: Transport), Derek McFadden (Senior Project Manager), Shawn Geard (City Centre Infrastructure Lead), Jason Spencer (Transport Programme Manager - Dual Funded), Hank Han (Transport Planner), Colm Hartigan (Principal Planner: Transport), Anahera Dinsdale (Acting Team Leader: Governance Services), Caroline Irvin (Governance Advisor), Aimee Aranas (Governance Advisor).

Bay of Plenty Regional Council

Fiona McTavish (Chief Executive), Cr Kat MacMillan, Cr Stuart Crosby Stuart Nightingale (Manager: Transport Operations), Oliver Haycock (Manager: Transport Planning), Mike Seabourne (Director Public Transport), Matthew Kilpatrick (Senior Transport Planner).

EXTERNAL: Ms Jessica Andrew (Waka Kotahi).

1 Opening karakia

Cr Kat MacMillan opened the meeting with a karakia.

2 Apologies

Nil

3 Public forum

Nil

4 Acceptance of late items

The following late open item was withdrawn from the agenda:

• Te Tumu Urban Growth Area and Wairakei Town Centre Transport Business Case.

5 Confidential business to be transferred into the open

Nil

6 Change to order of business

Nil

7 Confirmation of minutes

7.1 Minutes of the Tauranga Public Transport Joint Committee held on 5 December 2023

Committee Resolution TPT1/24/1

Moved: Cr Andrew von Dadelszen

Seconded: Commissioner Stephen Selwood

That the minutes of the Tauranga Public Transport Joint Committee meeting held on 5 December 2023 be confirmed as a true and correct record.

Carried

8 Receipt of minutes for information

8.1 Minutes of the Tauranga Public Transport Joint Committee Workshop meeting held on 28 February 2024

Committee Resolution TPT1/24/2

Moved: Cr Andrew von Dadelszen

Seconded: Commissioner Stephen Selwood

That the minutes of the Tauranga Public Transport Joint Committee Workshop meeting held on 28 February 2024 be received.

.Carried

9 Declaration of conflicts of interest

Nil

10 Business

10.1 15th Avenue to Welcome Bay SSBC Update

Staff Derek McFadden, Senior Project Manager

Jason Spencer, Transport Programme Manager - Dual Funded

Colm Hartigan (Principal Planner: Transport)

PowerPoint presentation.

Key points

· Council was in a difficult situation with regards to the Government Policy Statement (GPS), which changed the direction of the project. There was a shift in ideology in what the GPS did and did not support.

· If Council had continued with the original business case, it would not have received any funding. Therefore, it was trying to adjust the business case into stages which would mean it would get some funding in the early stages to enable as many improvements to the network as possible.

In response to questions

· It was felt that the pedestrian and cyclists’ space would not be cut off during the stages of the project. The walking and cycling path had to be removed from the project itself to reduce the risk of not obtaining funding, but Council was still committed to achieving this at some stage.

Discussion points raised

· The GPS had clearly changed the landscape for funding and would continue to do so. It was important to the Commissioners to get the main elements of the project across the line and get work started in July 2025, as this was one of the key congestion points in the city.

· The proposed three kilometres of walking and cycling paths posed a risk to the project given the new GPS, however it may be possible to obtain funding for this in different ways.

· Council was driven by funding mechanisms in terms of what it could do. However, this did not mean a disconnect from the Urban Form and Transport Initiative (UFTI), spatial planning and the desire to have the best city.

· All projects that had to change their scope due to the updated GPS had to individually go through a project governance process and were not legitimate until the organisation decided they were comfortable with, and had confirmed, the new scope of the project.

· Council was having to make changes which put pressure on the LTP, but the aim was still to relieve traffic congestion.

Committee Resolution TPT1/24/3

Moved: Cr Andrew von Dadelszen

Seconded: Commissioner Stephen Selwood

That the Tauranga Public Transport Joint Committee:

(a) Receives the report ‘15th Avenue to Welcome Bay SSBC Update .

(b) Supports and / or endorses the Project.

(c) Notes that Council is scheduled to consider the Project at its meeting of 20 May and to approve the completion of Pre-implementation and subsequent commencement of Implementation (which would be subject to NZTA approval of the SSBC and funding). The SSBC will not be finalised by 20 May, but Council will have the Executive Summary to consider. Consequently, Council will be asked to delegate authority to the CE to approve submission of the final SSBC to NZTA.

(d) Notes that at its meeting of 20 May Council will also be asked to decide on strengthening of the abutments of the Hairini Bridge to improve seismic resilience of this structure and the harbour crossing.

Carried

ACTION

That Cr Paula Thompson be provided with all investment programs and projects impacted by the Government Policy Statement’s change in direction.

10.2 Tauranga City Council and Bay of Plenty Regional Council Update Report - May 2024

Staff Matthew Kilpatrick (Senior Transport Planner,BOPRC)

The report was taken as read.

In response to questions

· Social issues were created when Central Business District (CBD) bus interchanges were put in place. However, within eight years there would be a different public transport model, the CBD would be completed, and the patronage of the public transport would have changed.

· The Hairini Street bus lane item had been on the business case but no decisions had been made. BOPRC had been working together with TCC’s safety engineers on this. A consultant had been tasked with writing up issues and options around this in the business case to enable a good decision in terms of whether this could be opened up or not.

Discussion points raised

· Phase two of the bus network services refresh was partially paused, however was still planned for December this year.

· The ability of a bus interchange to be moved was a benefit in terms of changing conditions, needs and patronage. Time would provide evidence as to what the right solution would be.

· The feedback from the community using the CBD bus interchange had been very positive.

· There was an offer on the table from TCC for a two-year trial for a ferry between Mount Maunganui and the Tauranga CBD which was worth doing. All the city partner groups felt that if a sensible trial was available and did not cost too much, it should be done. When road works started on Hewletts Road, Totara Street and Hull Road, it would be important to have this as an option in place, and not on a trial, to get people from Mount Maunganui to the city.

· It would be very helpful to boost the public’s perception of public transport to have an interim solution for the Hairini Street bus lane to be used during off peak hours.

Committee Resolution TPT1/24/4

Moved: Cr Andrew von Dadelszen

Seconded: Commissioner Stephen Selwood

That the Tauranga Public Transport Joint Committee:

(a) Receives the report "Tauranga City Council and Bay of Plenty Regional Council Update Report - May 2024".

Carried

action

That the two-year trial for a ferry service between Tauranga Central Business District and Mount Maunganui be actioned and the Committee be provided with some options at the next meeting to be held on 4 June 2024.

action

That staff look into options for opening the Hairini Street bus lane for interim use during off peak hours and report back to the Committee at the meeting to be held on 4 June 2024.

10.3 Tauranga Public Transport Joint Committee - Projects Update - May 2024

Staff Matthew Kilpatrick (Senior Transport Planner, BOPRC)

The report was taken as read.

In response to questions

· The Cameron Road stage two bus shelter would be used on Cameron Road stage one as well.

· The Arataki bus facility project was moving into the design phase. Staff were working on safety aspects and looking to have it contracted in June of this year.

Discussion points raised

· It was acknowledged that TCC staff had worked hard on ‘accessible streets’ over the last six years. The Commission had not abandoned this and it was still a priority to establish safe cycling and pedestrian ways as much as possible.

Committee Resolution TPT1/24/5

Moved: Cr Paula Thompson

Seconded: Cr Andrew von Dadelszen

That the Tauranga Public Transport Joint Committee:

(a) Receives the report "Tauranga Public Transport Joint Committee - Projects Update - May 2024".

Carried

action

That Cr Paula Thompson be provided with the report ‘Arterial Route Review – Recommended Congestion Easing Improvements’ addressed at the Tauranga City Council meeting on 29 April 2024.

11 Discussion of late items

The late item was withdrawn.

12 Public excluded session

Commission Chair Tolley confirmed there was no discussion of the two public excluded items:

· Public excluded minutes of the Tauranga Public Transport Joint Committee meeting held on 5 December 2023; and

· Public excluded minutes of the Tauranga Public Transport Joint Committee workshop held on 28 February 2024;

and confirmed these items could be addressed in the open section of the meeting.

12.1 Public Excluded Minutes of the Tauranga Public Transport Committee Meeting held on 5 December 2023.

Committee Resolution TPT1/24/6

Moved: Cr Andrew von Dadelszen

Seconded: Commissioner Stephen Selwood

That the public excluded minutes of the Tauranga Public Transport Joint Committee meeting held on 5 December 2023 be confirmed as a true and correct record.

Carried

12.2 Public Excluded Minutes of the Tauranga Public Transport Joint Committee Workshop held on 28 February 2024

Committee Resolution TPT1/24/7

Moved: Cr Andrew von Dadelszen

Seconded: Commissioner Stephen Selwood

That the public excluded minutes of the Tauranga Public Transport Joint Committee workshop held on 28 February 2024 be received.

Carried

13 Closing karakia

Cr Kat MacMillan closed the meeting with a karakia.

The meeting closed at 11.30am.

The minutes of this meeting were confirmed as a true and correct record at the Tauranga Public Transport Joint Committee meeting held on 4 June 2024.

Commission Chair Anne Tolley

...................................................

CHAIRPERSON

Tauranga Public Transport Joint Committee meeting Agenda

4 June 2024

9.2 Tauranga Public Transport Joint Committee - Ferry Proposal Report

File Number: A15996696

Author: Caroline Irvin, Governance Advisor

Authoriser: Nic Johansson, Head of Transport

Please note that this report contains confidential attachments.

Public Excluded Attachment	Reason why Public Excluded
Item 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report - Attachment 2 - Hauraki Express - Passsenger and Bike Ferries - Tauranga Harbour	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest. s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities.
Item 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report - Attachment 3 - Calculatioon Sheets	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest. s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities.
Item 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report - Attachment 4 - Preliminary Naval Architectural Design	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest. s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities.
Item 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report - Attachment 5 - Passenger and Bike Ferries Tauranga Harbour - Proposal to BOPRC	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest. s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities.

Purpose of the Report

The purpose of this report is to provide the Committee with a ferry trial proposal on the Tauranga harbour.

Recommendations

That the Tauranga Public Transport Joint Committee:

(a) Receives the report "Tauranga Public Transport Joint Committee - Ferry Proposal Report".

(b) Endorses one of the following options to progress a two-year ferry trail on the Tauranga harbour:

(i) Option 1: Do nothing; or

(ii) Option 2: Endorse the proposal; and

a Request staff of both Tauranga City Council and Bay of Plenty Regional

Council to progress a Tauranga harbour ferry trial; and

b Request that staff from Bay of Plenty Regional Council take a report to its

Public Transport Committee (12 June 2024) seeking endorsement of Option 2

if the Joint Public Transport Committee supports Option 2.

Attachments

1. Tauranga Public Transport Joint Committee - Ferry Proposal Paper - A16022826 ⇩

2. Hauraki Express - Passsenger and Bike Ferries - Tauranga Harbour - A15969212 - Public Excluded

3. Calculatioon Sheets - A15969213 - Public Excluded

4. Preliminary Naval Architectural Design - A15969214 - Public Excluded

5. Passenger and Bike Ferries Tauranga Harbour - Proposal to BOPRC - A15969217 - Public Excluded

Tauranga Public Transport Joint Committee meeting Agenda

4 June 2024

11 Public excluded session

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendations

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
11.1 - Tauranga Public Transport Joint Committee Public Excluded Workshop Notes 1 May 2024	s7(2)(i) - The withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
11.2 - Tauranga Public Transport Joint Committee - Bus Layover Site Location in the Tauranga Central Business District	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(i) - The withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Confidential Attachment 2 - 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a) the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Confidential Attachment 3 - 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a) the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Confidential Attachment 4 - 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a) the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Confidential Attachment 5 - 9.2 - Tauranga Public Transport Joint Committee - Ferry Proposal Report	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest s7(2)(h) - The withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a) the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7


AGENDA Tauranga Public Transport Joint Committee meeting Tuesday, 4 June 2024
I hereby give notice that a Tauranga Public Transport Joint Committee meeting will be held on:
Date:	Tuesday, 4 June 2024
Time:	12.30pm
Location:	BoP Regional Council Chambers Regional House 1 Elizabeth Street Tauranga
Please note that this meeting will be livestreamed and the recording will be publicly available on Tauranga City Council's website: www.tauranga.govt.nz.
Marty Grenfell Chief Executive