Agenda of Wastewater Management Review Committee meeting

Terms of reference – Wastewater Management Review Committee

Membership

Chair	Mr Spencer Webster – Ngā Pōtiki
Deputy chair	Cr Rick Curach – Tauranga City Council
Members	Cr Rick Curach – Tauranga City Council Cr Kevin Schuler – Tauranga City Council Cr Hēmi Rolleston – Tauranga City Council Cr Rod Taylor – Tauranga City Council Ms Lara Burkhardt – Ngā Pōtiki Mr Spencer Webster – Ngā Pōtiki Mr Whitiora McLeod - Ngāi Te Rangi Mr Des Heke - Ngāti Ranginui Ms Destiny Leaf – Ngāti Ranginui (alternate member)
Quorum	Four members with at least one member representing Tauranga City Council and one member representing Ngā Pōtiki
Decision-making	By consensus where possible. If consensus cannot be reached, by majority vote. If there is an equal number of votes, the member who is chairing the meeting has a casting vote.
Meeting frequency	A minimum of twice yearly
Meeting venue	To alternate between marae and council venues; or as appropriate to a meeting agreed by the Chair and the Deputy Chair.

The Committee has a membership of eight, four of whom are elected members from Tauranga City Council (TCC) and four who are appointed as representatives of iwi, with one member each from Ngāti Ranginui and Te Runanga o Ngāi Te Rangi Iwi Trust and two members representing Ngā Pōtiki ā Tamapahore Trust Board.

The Wastewater Management Review Committee is established as a committee of Council under the Local Government Act 2002 and conditions imposed on Bay of Plenty Regional Council Coastal Permit # 62878.

Role

· To ensure Wastewater operations are in accordance with the Wastewater Management Review Committee Management Plan.

Scope

(a) To receive reports on the operation of the Wastewater Scheme, including reports in relation to monitoring and permit compliance, and to make recommendations to the Permit Holder on the development of Tauranga City Council’s policies in relation to wastewater management, treatment and disposal, particularly following the review of wastewater treatment in light of new technologies and standards addressed in the Monitoring, Upgrade and Technology Review Report required by Condition 20 of Coastal Permit N⁰62878.

(b) To make decisions about the application of the Environmental Mitigation and Enhancement Fund established in accordance with Condition 19 of Coastal Permit N⁰62878.

(c) To make recommendations to the Permit Holder as to physical measures and initiatives to address or compensate for actual or potential effects of the Tauranga City Wastewater Scheme (in the broadest environmental sense).

(d) Without limiting the generality of function (c) above, to make recommendations to the Permit Holder as to the implementation of the works to be undertaken in accordance with Permit N⁰62881, namely:

(i) Decommissioning of the Te Maunga Sludge Pond and the future use of the pond.

(ii) Conversion of the Te Maunga Oxidation Ponds to wetlands.

(e) To make recommendations to the Permit Holder in relation to the independent consultant to be appointed to undertake the Monitoring, Upgrade and Technology Review Report required by Condition 20 of Coastal Permit N⁰62878.

(f) To make recommendations to the Permit Holder as to enhancing the involvement of tangata whenua in sampling, testing and monitoring.

(g) Assessment of the scope and adequacy of sampling and monitoring.

(h) Notification to appropriate parties of activities that may have adverse effects.

(i) To receive, review and recommend action following receipt of wastewater reports.

(j) To recommend the commissioning of reports and future Tauranga City Council actions on wastewater management, treatment and disposal issues and options, including:

(i) Development of alternatives to waterborne wastewater systems;

(ii) Options for further treatments;

(iii) Options for methods of disposal;

(iv) Monitoring effects on the environment.

(k) To co-ordinate and oversee education of the community on wastewater management, treatment and disposal issues.

(l) To identify and make recommendations to the Permit Holder as to sources of funding which may be available to supplement the Environmental Mitigation and Enhancement Fund established pursuant to Condition 19 of Coastal Permit N⁰62878 hereof and to be applied for the purposes specified in that condition.

(m) To make recommendations to the Permit Holder as to changes to conditions of these permits pursuant to section 127 of the Resource Management Act 1991, in light of the exercise of the Review Committee’s functions, including reports received and information received as a result of monitoring, etc. or to avoid, remedy or mitigate actual or potential adverse effects associated with the operation of the Wastewater Scheme.

(n) To foster robust relationships and dialogue between the Review Committee, the Permit Holder, the Western Bay of Plenty District Council and Bay of Plenty Regional Council in relation to wastewater management, treatment and disposal, particularly following the review of wastewater treatment in light of new technologies.

(o) To make recommendations to Bay of Plenty Regional Council as to amendments to the conditions of these permits which could be implemented via a review under section 128 of the Act in accordance with Condition 22 of Coastal Permit N⁰62878.

(p) Prior to making any:

(i) Decisions as to the allocation of the Environmental Mitigation and Enhancement Fund in accordance with Condition 18.3(b) of Coastal Permit N⁰62878 hereof or,

(ii) Recommendations to the Permit Holder in relation to physical environmental mitigation or enhancement or mitigation works in accordance with Condition 18.3(c) of Coastal Permit N0 62878 hereof; -

the Review Committee will exercise its best endeavours to ascertain the existence of any persons or bodies who may have a particular interest or stake in the ecological health of the Tauranga Harbour (particularly the Upper Harbour/Rangataua Bay area) and to consult with those bodies or persons as to appropriate initiatives and measures to be so recommended (in accordance with Condition 18.3(b)of Coastal Permit N⁰62878) or undertaken (in accordance with Condition 18.3(c)of Coastal Permit N⁰62878). As a minimum, the Review Committee shall consult with:

· Nga Potiki Kaitiaki Resource Management Unit hapu and iwi of Te Runanga o Ngaiterangi Iwi Trust, Ngati Ranginui and Ngati Pukenga and Te Arawa and their respective hapu which hold kaitiaki status over the wider Tauranga Moana district, including any Working Group established by those hapu or iwi;

· Bay of Plenty Regional Council and the Western Bay of Plenty District Council in relation to issues which may affect those councils in accordance with their function under Condition 18.3(m) of Coastal Permit N⁰62878 hereof.

(q) Not later than one month following the first anniversary of the commencement of these permits and on each anniversary thereafter, the Wastewater Management Review Committee shall forward to the General Manager, Bay of Plenty Regional Council, a report on the exercise of its activities and functions, including where appropriate a report on the effectiveness of measures undertaken pursuant to the Environmental Mitigation and Enhancement Fund.

(r) Not less than six months following the first anniversary of this permit and each fifth anniversary thereafter, the Wastewater Management Review Committee’s annual report shall contain a review of its activities over the previous five-year period and recommendations for appropriate initiatives over the next five-year period, including any recommendations for changes to conditions of these permits which may be considered necessary or desirable. This report shall be available at least three months prior to the date on which Bay of Plenty Regional Council is entitled to review the conditions of these permits in accordance with Condition 22 of Coastal Permit N⁰62878 hereof.

(a) A copy of this report shall also be provided to the Chief Executive, Tauranga City Council.

(s) As set out in Condition 18.1.3 of Coastal Permit N⁰62878, the Wastewater Management Review Committee Management Plan may be amended with the written approval of the Chief Executive of Bay of Plenty Regional Council or delegate.

(t) Confirmation of Committee minutes.

Reporting

The Wastewater Management Review Committee reports to Council and the Chief Executive of the Bay of Plenty Regional Council.

Chair and Deputy Chair acting as Co-Chairs

The Chair and Deputy Chair of the Wastewater Management Review Committee (WWMRC) have a governance role to ensure that the WWMRC meets regularly and undertakes its role to monitor and provide advice to Tauranga City Council as the consent holder of Bay of Plenty Regional Council Coastal Permit # 62878 and ensure wastewater operations are in accordance with the Wastewater Management Plan.

· The Chair will be appointed by the Tauranga City Council following a recommendation of the Wastewater Management Review Committee.

· The Deputy Chair will be appointed by the Wastewater Management Review Committee.

· While these roles are separately appointed it is the intention that they act as co-chairs.

○ Only one person can chair a meeting at any one time. The person chairing the meeting has the powers of the chair as set out in standing orders and has the option to use the casting vote in the case of an equality of votes.

○ The rotation of the meeting chairs is at the discretion of the Chair and Deputy Chair and subject to their availability, however it is expected that they will alternate chairing meetings when possible.

○ When the Deputy Chair is chairing the meeting, the Chair will vacate the chair and enable the Deputy Chair to chair the meeting. The Chair will be able stay and participate in the meeting unless they declare a conflict of interest in an item, in which case they will not participate or vote on that item.

○ The Chair and Deputy Chair will attend pre-agenda briefings and split any other duties outside of meetings, e.g. spokesperson for WWMRC.

○ The Chair and Deputy Chair will jointly oversee and co-ordinate all activities of the WWMRC within their specific terms of reference and delegated authority, providing guidance and direction to all members and liaising with Council staff in setting the content and priorities of meeting agendas.

○ The Chair and Deputy Chair will be accountable for ensuring that any recommendations from the WWMRC are considered by the Tauranga City Council.

Refer to the position description for the Chair and Deputy Chair for more details.

Wastewater Management Review Committee meeting Agenda

18 July 2025

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Report: Monitoring Upgrade and Technological Review - WWMRC Endorsement