Agenda of Tangata Whenua / Tauranga City Council Committee meeting

Independent chair	Mr Anthony Fisher
Deputy chair	Mayor Mahé Drysdale
Tauranga City Council members	Mayor Mahé Drysdale Deputy Mayor Jen Scoular Cr Hautapu Baker Cr Kevin Schuler Cr Hēmi Rolleston
Tangata Whenua members 6 members from the Tauranga Moana Tangata Whenua Collective	Ms Matire Duncan Mr Puhirake Ihaka Ms Destiny Leaf Ms Kura Martin Mr Whitiora McLeod Mr Buddy Mikaere
Quorum	Half of the members present, where the number of members (including vacancies) is even; and a majority of the members present, where the number of members (including vacancies) is odd.
Meeting frequency	Six meetings a year to be held on marae.
Members from Te Rangapū Mana Whenua o Tauranga Moana to attend meetings	Members from Te Rangapū Mana Whenua o Tauranga Moana are to be invited to all meetings. At the Chair’s discretion, Te Rangapū Mana Whenua o Tauranga Moana members may speak to reports. To avoid doubt only members of the Committee can move or second recommendations or vote.
Hapū presentations	Hapū presentations to be held at the beginning of each meeting. The remainder of the business of the Tangata Whenua/Tauranga City Council Committee will be held at the conclusion of the hapū presentation.
Minutes	Minutes will be confirmed at each meeting.
Livestreaming of meetings	The meetings will be livestreamed. Livestreaming of presentations by hapū will be subject to permission from the marae.

Rapua te huarahi whanui hei ara whakapiri

i nga iwi e rua i te whakaaro kotahi

Seek the broad highway that will unite the two peoples

toward a common goal.

Membership

Partners Tauranga City Council and “nga hapu me nga iwi o Tauranga Moana” representing Tangata Whenua within the Tauranga City Council rohe (boundaries).

Tangata Whenua representatives are to be those with signed hapu protocols. One of the six Tangata Whenua representatives is to be a Kaumatua. Kaumatua representation is to have the ability to be shared between two Kaumatua if required.

Background

Council is committed to establishing and monitoring appropriate links with Tangata Whenua to enable effective relationships to develop and meet a number of legislative requirements including those under the Resource Management Act 1991 and the Local Government Act.

1. Tangata Whenua are deemed to be the respective Iwi and Hapū of Tauranga Moana.

2. The Local Government Act 1974 and Local Government Act 2002 contain provisions relating to the exercise of the powers, functions and duties of the Tauranga City Council.

Principles of the partnership

The Partners:

· Recognise the Treaty of Waitangi as the founding document of Aotearoa NZ.

· Will work with respect, goodwill, honesty, trust and integrity toward the other party and celebrate cultural diversity.

· Recognise that the relationship is a mutual two-way relationship and any changes of the agreement need to involve discussions and agreement between the partners.

· Recognise the need for Tauranga City Council to work within a legislative framework.

· Recognise the independence of each partner, including:

(a) The tangata whenua representatives as a voice for the Māori communities;

(b) Recognise the independence of hapū and iwi;

Role and scope

· To forge an ongoing effective and meaningful partnership between the Tauranga City Council and Tangata Whenua.

· To facilitate meaningful understanding of future impacts on key issues affecting Tangata Whenua and Māori that Council can influence.

The functions and key tasks are:

(a) To bring to the other partner’s attention issues / concerns in respect of existing strategy or policy.

(b) To exchange information of mutual interest.

(d) Agree agenda topics for the following three consecutive meetings.

Communication

· To educate the wider community on Tangata Whenua issues.

· To establish and maintain communication and consultation channels within the Council organisation and Tangata Whenua groups.

Monitoring

· To regularly monitor projects, policies and strategies managed or under development by Council which affect Tangata Whenua.

· To regularly monitor progress of key issues identified by Tangata Whenua through reporting of Council and the Tangata Whenua Collective (Te Rangapū Mana Whenua o Tauranga Moana).

· To monitor the on-going development and process of the Standing Committee.

Power to recommend

· To Council or any Standing Committee as it deems appropriate.

· Reports to Council.

Tangata Whenua / Tauranga City Council Committee meeting minutes

25 February 2026

DRAFT MINUTES

Tangata Whenua / Tauranga City Council Committee meeting

Wednesday, 25 February 2026

Order of Business

1 Opening karakia. 3

2 Apologies. 3

3 Public forum.. 3

4 Acceptance of late items. 3

5 Confidential business to be transferred into the open. 4

6 Change to order of business. 4

7 Confirmation of minutes. 4

7.1 Minutes of the Tangata Whenua / Tauranga City Council Committee meeting held on 3 December 2025. 4

8 Declaration of conflicts of interest 4

9 Deputations, presentations, petitions. 4

9.1 Verbal Update on Recovery for the Tropical Low 05F Event on 22 January 2026. 4

9.2 Verbal Update: The New Community Outcome: A Vibrant City that Embraces Events. 5

10 Business. 5

10.1 Tangata Whenua/Tauranga City Council Committee - Chairperson's Report - February 2026. 5

10.2 Te Rangapū Mana Whenua o Tauranga Moana Report - February 2026. 5

10.3 Tangata Whenua Presentations Previous Completed Actions - February 2026. 6

13 Closing karakia. 7

MINUTES OF Tauranga City Council

Tangata Whenua / Tauranga City Council Committee meeting

HELD AT THE Tauranga City Council Chambers, Mareanui, L1, 90 Devonport Road, Tauranga

ON Wednesday, 25 February 2026 AT 9:30 am

MEMBERS PRESENT:

Mr Anthony Fisher (Chair), Cr Hautapu Baker, Ms Matire Duncan, Mr Puhirake Ihaka, Mr Whitiora McLeod, Mr Buddy Mikaere, Cr Hēmi Rolleston, Deputy Mayor Jen Scoular.

OTHERS IN ATTENDANCE

Te Rangapū Mana Whenua o Tauranga Moana Members:

· Steven Te Kani – Ngai Tukairangi hapu rep

· Pine McLeod – Ngāti Kaahu hapu rep

· Cheryl Hayes – Ngati Hangarau

· Arthur Flintoff – Nga Potiki

· Ray Wihapi - Waitaha

· Pare Kuka – Nga Kahu Ke Te Wairoa Marae

· Russell Packer - Waitaha

IN ATTENDANCE:

Marty Grenfell (Chief Executive), Paula Naude (Head of Community Outcomes & Emergency Management), Keren Paekau (Acting Head of Strategic Māori Engagement), Cynthia Hamel (Acting Team Leader: Takawaenga Māori), Leonie Cairns (Kaiārahi Māori), Tuana Kuka (Kaiārahi Māori), Anahera Dinsdale (Governance Advisor), Caroline Irvin (Governance Advisor)

Timestamps are included at the start of each item and signal where the agenda item can be found in the recording of the meeting held on 25 February 2026 at Tauranga City Council's YouTube Channel.

1 Opening karakia

Cr Hautapu Baker opened the meeting with a karakia.

2 Apologies

Apology

Committee Resolution TW/26/0/1

Moved: Ms Matire Duncan

Seconded: Cr Hēmi Rolleston

That the apology for absence received from Mayor Mahé Drysdale, Member Destiny Leaf and Cr Kevin Schuler be accepted.

Carried

3 Public forum

Nil

4 Acceptance of late items

Nil

5 Confidential business to be transferred into the open

Nil

6 Change to order of business

Nil

7 Confirmation of minutes

7.1 Minutes of the Tangata Whenua / Tauranga City Council Committee meeting held on 3 December 2025

Committee Resolution TW/26/0/2

Moved: Mr Puhirake Ihaka

Seconded: Mr Whitiora McLeod

That the Minutes of the Tangata Whenua / Tauranga City Council Committee meeting held on 3 December 2025 be confirmed as a true and correct record.

Carried

8 Declaration of conflicts of interest

Nil

9 Deputations, presentations, petitions

Timestamp: 9 minutes

9.1 Verbal Update on Recovery for the Tropical Low 05F Event on 22 January 2026

Staff Paula Naude, Head of Community Outcomes & Emergency Management

The Head of Community Outcomes & Emergency Management provided an update on the transition from response to recovery after January weather events, noting the response had ended and a recovery notice was issued for 28 days in terms of finishing the response and planning for the long term recovery:

· There had been 42 slips on Mauao, with 12 severe and 12 moderate to severe. There was a trigger action response plan (TARP) in place monitored by WSP with technical equipment and cameras. A TARP was also in place for the Mount Maunganui Surf Club.

· Four council-owned properties had been red stickered, and sixteen had been yellow stickered. The Surf Club had been red stickered due to the slope risk behind it.

· Residents at Mangatawa and Whareroa had been displaced. Staff were waiting on Geotech reports for this area.

· 2600 tonnes of silt and debris were being stored at the airport, pending a decision on relocation.

· Police family liaison officers were supporting families of the deceased and temporary accommodation services were also assisting.

· Natural hazards specialists and Bay of Plenty Regional Council were reviewing slips citywide.

· The business navigation support team had been aiding affected businesses who had been severely impacted, with foot traffic down 55%. The Mayoral Relief Fund had been largely expended, mostly on business relief.

· The transition notice would be extended due to ongoing/unknown risks and statutory powers needed in terms of evacuating people and road closures.

In response to questions:

· There were ongoing discussions regarding cost recovery for these displaced families, including temporary accommodation support.

· The Chief Executive clarified that placards had been initiated by the regulatory/building team, not the Emergency Operations Centre. Staff would come back with more clarification around this.

Actions Requested:

That staff

· Provide a schematic of the role and accountability of the various entities that have been brought into play in the recent events at Mauao, Mangatawa, and Whareroa on 22 January 2026, at the next Committee meeting.

· Follow up with the controllers and the regulatory team regarding the reasoning for the yellow stickered properties at Mangatawa.

Timestamp: 27 minutes

9.2 Verbal Update: The New Community Outcome: A Vibrant City that Embraces Events

Deputy Mayor Jen Scoular

· Deputy Mayor Scoular provided the Committee with an overview of the adoption of the new community outcome: "A vibrant city that embraces events," added to the existing five outcomes.

· The revised outcomes included combining "well planned city" and "city we can move around easily" into "well planned and connected."

Noted:

· The team requested correct Māori nomenclature and narrative for the new outcomes, seeking input from Te Rangapū Mana Whenua o Tauranga Moana which also involved hapū in consultation and translation.

· Te Rangapū Mana Whenua o Tauranga Moana would continue to work on this project.

10 Business

Timestamp: 35 minutes

10.1 Tangata Whenua/Tauranga City Council Committee - Chairperson's Report - February 2026

Chair Tony Fisher

· The Chair acknowledged the recent tragic events and their impact on the community, noting marae preparedness as an area for improvement.

Committee Resolution TW/26/0/3

Moved: Mr Buddy Mikaere

Seconded: Deputy Mayor Jen Scoular

That the Tangata Whenua / Tauranga City Council Committee:

(a) Receives the report "Tangata Whenua/Tauranga City Council Committee - Chairperson's Report - February 2026".

Carried

Timestamp: 38 minutes

10.2 Te Rangapū Mana Whenua o Tauranga Moana Report - February 2026

Ms Matire Duncan

· Ms Duncan summarised recent submissions to reforms, highlighting the strain on resources and time constraints.

· The emergency events at Mauao and Pāpāmoa were acknowledged, emphasising the need for genuine partnership and early influence for tangata whenua.

· The importance of fit-for-purpose marae for emergency management was highlighted, referencing Mangatawa’s capacity and infrastructure needs.

· Infrastructure funding impacts were being felt. There was a need for investment in affected communities.

· There was a call for improved relationships and partnership with Council, especially given upcoming national elections and ongoing reforms.

Discussion and comments:

· The Committee discussed emergency management submissions, investment needs for marae preparedness, the vulnerability exposed by recent events, the irony of evacuating marae which were normally places of refuge and the need for status reports beyond placard removal.

· The Chief Executive and the Head of Strategic Māori Engagement explained the improved processes for tracking and prioritising submissions and the inclusion of mana whenua.

· Emphasis on the need for Te Rangapū Mana Whenua o Tauranga Moana to decide their involvement, for a collaborative approach with Council and for improved systems to avoid missing important submissions.

Action Requested:

· That staff include a table of upcoming submissions, the day they were informed and to who, as a standard item on the agenda. Submissions on Local Water Done Well should be a standard item on this table.

Committee Resolution TW/26/0/4

Moved: Cr Hēmi Rolleston

Seconded: Mr Whitiora McLeod

That the Tangata Whenua / Tauranga City Council Committee:

(a) Receives the report "Te Rangapū Mana Whenua o Tauranga Moana Report - February 2026".

Carried

Timestamp: 56 minutes

10.3 Tangata Whenua Presentations Previous Completed Actions - February 2026

Staff Keren Paekau, Head of Strategic Māori Engagement

· The Head of Strategic Māori Engagement acknowledged Mr Maru Taspsell as one of the founding members of this Committee and other committees.

· The report provided today focused on completed actions removed from the issues list.

· A workshop would be held before the next meeting to prioritise other outstanding actions.

Request

· Deputy Mayor Scoular requested input from iwi/hapū before the workshop to ensure Elected Members had sufficient information to make effective progress.

Committee Resolution TW/26/0/5

Moved: Deputy Mayor Jen Scoular

Seconded: Ms Matire Duncan

That the Tangata Whenua / Tauranga City Council Committee:

(a) Receives the report "Tangata Whenua Presentations Previous Completed Actions - February 2026".

Carried

11 Closing karakia

Cr Hautapu Baker closed the meeting with a karakia.

The meeting closed at 10.38am.

The minutes of this meeting were confirmed as a true and correct record at the Tangata Whenua / Tauranga City Council Committee meeting held on 22 April 2026.

Tangata Whenua / Tauranga City Council Committee meeting Agenda

22 April 2026

10.3 Tangata Whenua Presentation Updates - April 2026

File Number: A20126576

Author: Keren Paekau, Team Leader: Takawaenga Māori

Authoriser: Christine Jones, General Manager: Strategy, Partnerships & Growth

Purpose of the Report

1. To update the Tangata Whenua/Tauranga City Council Committee on matters raised by Tangata Whenua at previous Committee meetings.

Recommendations

That the Tangata Whenua / Tauranga City Council Committee:

(a) Receives the report "Tangata Whenua Presentation Updates - April 2026".

Discussion

2. Attached is a table outlining issues raised by Iwi/Hapū and Marae at previous Committee meetings and Hui held with Council. The table provides an update on the progress of these issues. The table also includes a column which outlines the next actions and who is responsible for undertaking those actions. Due to the 3 recent weather events (including the Mauao event) there has been limited progress on some matters over the past few months, as some of the resources of the Takawaenga Team and the organisation have been diverted to deal with the response and recovery as a priority.

3. Traffic light key in the table:

· Green – On track;

· Yellow – Progress being made; and

· Red – Unlikely to progress further.

4. Staff have identified that future update reports would benefit from more information on the dates of actions, and this will be more fully incorporated going forward.

5. Completed Actions removed

Hui	Kaupapa	Outcome
Wairoa Marae. *Ngāti Kahu* (Bethlehem) 14 April 2021	Road noise is a significant nuisance and an obstruction to cultural practices at the marae.	A noise wall has been installed and painted
	Marae Maintenance	· Millings for the driveway · Removal of trees behind the wharenui · Completion of a disability audit · Funding support for facility upgrades and to improve marae resilience during severe weather events.
	Housing is a priority for Ngāti Kahu.	Updates provided in the table in the Wairoa Marae hui 25 March 2025
Mercury Baypark Ngā Pōtiki 25 June 2025	Housing – Funding for development contributions Papakāinga	Application was approved and paid

Attachments

1. Tangata Whenua Matter Raised - April 2026 - A20131340 ⇩


AGENDA Tangata Whenua / Tauranga City Council Committee meeting Wednesday, 22 April 2026
I hereby give notice that a Tangata Whenua / Tauranga City Council Committee meeting will be held on:
Date:	Wednesday, 22 April 2026
Time:	9:30 am
Location:	Waimapu Marae, 76 Waimapu Pa Road, Poike, Tauranga

Marty Grenfell Chief Executive